Recruitment

Welcome Recruitment Chairmen & Brothers!

Recruitment is one of the most important functions that a chapter or colony can perform. It is important to understand why recruitment is so important to the Fraternity and our future.

Recruitment is the lifeblood of the Fraternity. Without it, none of us would have been led to make such a significant decision that would impact our lives. Part of the mission of Phi Gamma Delta is to bring men into our chapters and colonies who fit our ideals and values, and to perpetuate the good name of Phi Gamma Delta all across North America.

 The Definition of Dynamic Recruitment

Dynamic Recruitment is an active approach to building meaningful relationships with non-Greek students. Chapters that use the Dynamic Recruitment model continually build their network of non-Greek friends using optimized strategies for meeting new people, and they track their growing network utilizing a standardized names list. The Dynamic Recruitment process continues with systematic relationship-building through "small, normal, friendship activities" as opposed to just big recruitment events. Prospects are vetted for their level of qualification using an objective values based selection process. The Dynamic Recruitment chapter is guaranteed 100% bid acceptance because it always "pre-closes" prospects. The system repeats every year guaranteeing the highest quantity of high-quality members for the chapter.

Simply put, Dynamic Recruitment is an organized way of making new friends, and that is the heart of fraternity recruitment. All Phi Gam chapters and colonies are strongly encouraged to use Dynamic Recruitment to find new brothers for their campus.

 Phi Gamma Delta Legacy Policy

Anytime a chapter or colony finds a legacy going through recruitment, it is the chapter's / colony's responsibility to ensure they reach out to the legacy as soon as possible. A legacy is defined as an undergraduate man whose brother, father, grandfather, uncle, or cousin is an initiated member of the Fraternity. Additionally, there are a few steps the chapter or colony must follow when a legacy goes through recruitment:

  • Before and during the recruitment week, personally, invite the legacy out to all group recruitment events that you host, and take him out to dinner two or three times (or another similar small, one on one event).
  • You also need to assign each legacy that comes through a specific brother to act as their liaison for the chapter. Ideally, it should be a cabinet officer, recruitment chairman, or a past officer that will personally invite the legacy out to events as well as keep in touch with him throughout recruitment.
  • After getting to know the legacy, talk to his relative to see if they have anything to say about him or any input.
  • Once the chapter or colony votes, or has a pretty good idea of whether or not the legacy will receive a bid, reach out to his relative and inform him right away.

All legacies should be given a fair chance at becoming a member and given extra attention out of respect for their relative, who is our brother.

 

Recruitment Resources:

 Phi Gamma Delta Recruitment Manual

A new manual and other materials will be coming soon!

 

 Marketing Materials

Contact the Director of Growth if you would like help customizing resources to fit your particular chapter/colony, or have other ideas for useful materials!

 

 Programs & Workshops

  • Social Excellence: Social Excellence increases the social confidence of organizational members and prepares them with the skills to realize the power of human connection, to gather people together and make the world a better place.
  • Strategic Recruitment: While learning various strategies and tactics, Brothers will have a chance to collaborate in an interactive program on the best ways to successfully take men from potential members to Brothers.
  • Recruitment Branding: Using your chapters vision, future goals and purpose, we will help come up with a branding statement to use for promotions to help your chapter stand out from the rest.

If you are interested in one of these programs, contact your Field Secretary or the Director of Growth!

 

 Misc. Resources

 

Recruitment Updates:

 Recruitment Update - November 2018 - Membership Retention

 
 
It's Time to Pay Attention to Retention!
 
 

In This Issue

Why Does Retention Matter?

What Are the Issues?

How Can We Stop It?

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Why Does Retention Matter?

Recruitment is often considered the backbone of a healthy fraternity. However, if we have poor retention, our efforts are wasted!

There are three main areas where retention can affect the well-being of our organization: throughout the recruitment process, pledging process and post initiation. Poor retention through these periods of membership cause valuable, impactful and important brothers to leave our organization and not follow through on their potential.

We need to continuously be retaining and recruiting members, so we can spread the values and ever evolving purpose of our fraternity. Our retention percentages reflect directly onto the culture of our chapter during and after recruitment. 

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What Are the Issues?
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There are consistently two main reasons why our organizations struggle with retention.

  1. Misaligned Expectations: This is most common with new members or during a pledging term. Men feel they were recruited off of one set of ideals, but begin to experience a different set once they become more involved. 
  2. Lack of Connection: This can happen at any point and time in an organization, from the oldest to youngest members. When our members start feeling like they are not valued, don't fit in or no longer belong in the organization, they seek opportunities to be involved and valued elsewhere. 

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How Can We Stop It From Happening? 
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There are simple things we can do to improve retention and ways to change the culture for members from the start of their recruitment process, throughout their entire time as an undergraduate  brother. 

  1. Evaluate Your Roster: Look through your roster and see who is disengaged and have a conversation with them to ask why. You or another leader should try to intentionally and deliberately build a relationship with them. 
  2. Evaluate Recruitment Strategies: Take the time to reflect and look at your recruitment period. Are your events and strategy fully representing your organization? Do your potential members get a true vision of who you are as an organization and what it would be like to be a part of it?
  3. Put Your People First: Do you feel valued in your organization? If yes, does everyone else feel the same? If not, why? Work to build your recruitment culture off valuing each other and appreciating who each brother is and what they bring to the table. 
  4. Ask Questions: Ask your members what they think. Talk to your new members about what their experience is/was. Ask your seniors why they are disengaged.

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Check out Phired Up blog "Why Retention Matters Most," by Colleen Coffery-Melchiorre to learn more about why it is time to pay attention to retention.

Fraternally,

Nick - Director of Growth

              
 

© 2016 Phi Gamma Delta

1201 Red Mile Road, P.O. Box 4599
Lexington, Kentucky 40544-4599
phigam@phigam.org  |  859.255.1848

 
 
 

 Recruitment Update - October 2018 - Dynamic Recruitment

 
Recruitment Update - October 2018
Recruitment: Don't Panic, It's Time to Be Dynamic!

In This Issue

What Is Dynamic Recruitment?

Representing Our Authentic Selves

Utilizing Existing Events

 
 

For some campuses, the formal recruitment period is coming to an end, just getting started or being planned for the start of next semester. However, the timing of our formal recruitment period should not matter if we want to reach peak success in recruitment. If we want the best possible results in recruitment we need to focus on being dynamic. 

Dynamic Recruitment is a topic consistently brought up by campus administration and headquarters. While it is a great idea, we don't always talk about how to actually apply it. This recruitment update is intended to help you start coming up with ideas on being truly dynamic with your recruitment.

 What Is Dynamic Recruitment?

If you've heard anyone talk about dynamic recruitment, then you know it's basis is recruiting 365 days a year, and at the simplest form that is correct. Dynamic Recruitment is an active approach to building meaningful relationship with non-Greek students through an intentional and strategic process. Utilizing small, normal friendship building activities, over large recruitment events, is a key to successful Dynamic Recruitment. 

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Representing Our Authentic Selves

We should always work to be authentic and represent ourselves to the best of our ability. However, it is easy to fall into a trap to act how we think potential members want us to act. This negatively impacts not just the formal recruitment period, but outside of that as well. 

As a chapter, representing your authentic self, and showing that to the rest of campus, will attract like-minded new members. Use that to your advantage! Bring your authentic selves, and your events, onto campus and promote the correlation. Wear your Fiji shirts to a brotherhood basketball tournament at the gym. Set-up an information table next to your philanthropy table. 

Help others build their own correlation between your authentic values based organization and membership.

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Utilizing Existing Events

Every chapter and colony has recruitment events squished into an IFC mandated period. And while these events are great and have a particular way to be run, those aren't the only events we have as a fraternity. Any events we have can be a recruitment event! There is nothing stopping us from inviting non-Greek men to come to brotherhood events, community service events, philanthropy events, or any other events. If we can get potential members feeling welcomed into our organization before the recruitment period even starts, then getting them through the process and to a bid vote is even easier!

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If you questions about developing your chapter or colony's recruitment model to be more dynamic, check out the Phi Gamma Delta Recruitment Manual, ask your field secretary, or call headquarters! 

Fraternally,
Nick Hawley - Director of Growth

Perge!

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© 2016 Phi Gamma Delta

1201 Red Mile Road, P.O. Box 4599
Lexington, Kentucky 40544-4599
phigam@phigam.org  |  859.255.1848

 
 
 

 Recruitment Update - September 2018 - Tabling

 
 
 
Recruitment Update - September 2018 
It's Tabling Season!
 

In This Issue 

The Goal

The Follow Up

Table Set-Up

Utilizing Brothers While Tabling

Common Mistakes

What Not to Bring

 
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Tabling at an organizational fair or for an individual event can be awkward and difficult. However, for groups that can master it, it becomes a vital membership drive for their names list. Tabling professionally and energetically is an standout first impression compared to other organizations on campus that could be tabling for the same reasons.

What Is the Goal?

No matter the reason for the table, your goal is to be to shake every male’s student hand that walks by your table, with the purpose of getting their name and contact information on your list and invite them to the event.

When & How Do We Follow Up?

Whether we are meeting someone for the first time or they have become a regular at our table and events, we need to be conscientious if how and when we are following up afterwards. It has been proven that if we do not follow up with someone, within 24 hours of meeting and talking with them, they will forget you, the conversation and what their next steps should be. Also, if we go more than seven days without reaching out at all, our potential member has lost interest and the chances of them joining, decrease substantially. Therefore, it is important to remember to include three things when following up: their name, a personal connection (maybe mention that you enjoyed talking about a topic that was brought up), and the next step for them in the recruitment process (i.e. next event or when bids will be extended).

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Table Set-Up

There is a fine line between our table being eye catching and an eyesore. When collecting materials for your table, keep it simple and professional. Use a professional printer and high quality paper for brochures or marketing materials. Be sure marketing information has contact information for potential members to get in contact with you, and a schedule of events. Use various a give-aways or raffles as a talking point and to help pull potential members to the table. A laptop or two can also be helpful. Use one for a slide show highlighting Brother and activities showcasing FIJI at its best, and the other with a sign up form open and ready. A tri-fold also is a great way to display images of your organization.

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Utilizing Brothers to Table

Your entire chapter is not needed to utilize tabling at its fullest potential. Run the table with a maximum of 2-4 Brothers. Have 2 Brothers run the table at a time talking to everyone that walks by. The other 2 can walk around talking to people standing around and not actively walking towards tables. These Brothers can send them to the table and see what other groups might be doing to get others to their table if there are several groups tabling. Switch the pairings every half hour or so to an hour to keep high energy at the table. It is important to keep in mind, that even if there is only one person at the table, it can still be successful if done correctly.

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Common Mistakes

Below are some common mistakes that are made during tabling. These are traps that we unfortunately fall into, but with practice and conscious efforts we can avoid them and improve our results.

  • Poor display planning: Be smart and think about what is on your table. Don't wait until thirty minutes before you have to be at the table, run around and collect random trinkets. Have a plan, think it through, and keep it simple. 
  • Failing to follow up with the people met: Especially at an organization fair, a potential member could be approached by any number of clubs, organizations and Fraternities. If we are failing to follow up, FIJI is going to get lost in the shuffle.
  • Lack of practice or interpersonal skills resulting in poor conversations: Like anything, practice makes perfect! The more we practice either with ourselves or by going and setting up a table on campus, the easier tabling becomes, and more confident we get. If we can be relaxed and confident while tabling, the better relationships we can develop in the short interaction. 
  • The next event being too far away: Although there are sometimes restrictions based on the IFC calendars, we should try to have something to invite anyone we meet within 48 hours. People are busy, especially potential members who could be completely new to college life and trying to find their fit. If the event is more than two days away, they wont remember. Another reason follow up is so important. 

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What Not to Bring

There are a few things we always seem to bring to our information tables, but that we really don't benefit from as much as we would think. 

  • Trophies: While trophies or awards can show off our accomplishments well, it is important to think critically how useful they are. If the award is more than a year old, consider it irrelevant. Potential members want to know about the group at the moment, not five years ago, or even two years ago. They want to know about your organization now. Also be sure to think about what a potential members know about Greek Life. A new college student may not understand what some awards mean, so they don't serve the positive purpose we think they do. 
  • Music: Music can be helpful to break the awkward silence that it is inevitable with tabling. However, it can be distracting and make it harder to talk to passer-byes. While it is encouraged not to bring music, if you do bring it, be sure to play it quiet enough to be able to carry on conversations with potential members.
  • Chairs: Give your chairs away! Your goal is to shake every male's hand that walks by. Having a table between you and someone walking by makes it impossible. So give your chairs away, and stand in front of your table.

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If you questions about tabling, check out the Phi Gamma Delta Recruitment Manual, ask your field secretary, or call headquarters! Good luck throughout tabling season and during recruitment this semester!

Nick Hawley - Director of Growth

Perge!
 

© 2016 Phi Gamma Delta

1201 Red Mile Road, P.O. Box 4599
Lexington, Kentucky 40544-4599
phigam@phigam.org  |  859.255.1848

 
 
 

 Recruitment Update - May 2018

 
 
Recruitment Update - May 2018
 

Brothers,

Congratulations to all brothers who are graduating this month! I hope all our chapter/colony members have been successful with finals and are ready to start summer break. Fall recruitment is just a few short months away. The best way to be successful is to take the next few months and prepare your chapter or colony. Remember the 5 P's: "Proper Planning Prevents Piss Poor Performance". Here are a few items to help you all prepare.

 

In This Issue

Recruitment Workshop

Summer Recruitment Ideas

Planning for Fall Recruitment

Graduate Recommendations

 
 
Recruitment Workshop 2018

This year's Recruitment Workshop is open for registration and is little more than one month away on June 15-17! All chapters and colonies are strongly encouraged to send at least one member, preferably the Recruitment Chairman. Attendees will learn the ins and outs of successful recruitment and leave the workshop with a plan to implement these lessons on their campus. 

The registration fee is billed after the workshop and is set at $150 per attendee. This covers two nights lodging, three meals, a BBQ Friday night and all educational material. 

Register HERE - the registration deadline is June 1. 

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Summer Recruitment Ideas

Just because the school may not be in session during the summer does not mean that you should take a break from recruiting. In fact, the summer offers a great time to focus on growing your prospect list and building relationships with them. This will give you a great leg up once the fall semester arrives.

For example, the summer offers time to hold events either on campus, at a chapter house or localized events in brothers' hometowns. These events can be a great way to engage potential members during a period when they may not be hearing from any other fraternities. 

Additionally, this is a great time to reach out to incoming freshmen. Utilize social media to find incoming freshmen and send them a welcoming message. Work with your admissions office to build a presence during new student orientation. These kinds of first impressions can go a long way with building rapport.

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Planning for Fall Recruitment

In addition to events during the summer, utilize this time to flesh out your recruitment plan. The summer is a perfect time to perfect your strategy. How do you plan on finding potential members? What kind of qualities are you looking for? What are your selling points that separate you from the competition? What are the responsibilities of every brother? What key dates do you have? Do you have a plan to practice or train brothers on successful recruitment efforts? 

These are all questions to think about as you build your recruitment plan. Simply ordering some shirts and planning a few dinners during rush week is not enough to succeed in today's fraternity world. 

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Graduate Recommendations

One opportunity that too many chapters or colonies miss out on is graduate recommendations. Take some time in your next newsletter or graduate communication to seek out recommendations for potential members. This is a good way to find legacies or incoming freshmen. Leave no stone unturned when trying to find potential members.

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Fraternally,

Colin Treanor - Director of Growth

Perge!

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© 2016 Phi Gamma Delta

1201 Red Mile Road, P.O. Box 4599
Lexington, Kentucky 40544-4599
phigam@phigam.org  |  859.255.1848

 
 
 

 Recruitment Update - April 2018

 
 
Recruitment Update - April 2018
 

Brothers,

I hope everyone is back in the swing of things after spring break. Fall recruitment will be here before you know it. Now is a great time to begin working for fall recruitment. The best way to be successful in the fall is to work in the spring and summer. In this update, I want to cover a few items. 

 

In This Issue

2018 Recruitment Workshop

Chapter Builder

Prepping for Fall 2018

Calendar

Graduate Recommendations

 
 
2018 Recruitment Workshop

This year's Recruitment Workshop will be held the weekend of June 15-17 in Lexington, KY. Attendees will work with a coach in small groups to learn details of successful recruitment and how they can apply it to their campus. Most importantly, they will work with their coach on creating a comprehensive plan to adopt these practices to their chapter or colony. It is STRONGLY recommended that each chapter or colony send at least one member. 

When: Friday, June 15 - Sunday, June 17

Where: University of Kentucky campus and International Headquarters, Lexington, KY. 

The cost of registration is set at $150 per member. This covers lodging, meals, and all educational resources. The fee is billed based on who registers (not attendance). 

You can register HERE.

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Chapter Builder

More and more interfraternity councils and campuses are switching to more advanced recruitment technology. Phi Gamma Delta has a partnership with TechniPhi and the Chapter Builder software. In the past, we have sponsored accounts for chapters and colonies that cut the cost of an account ($500) for a chapter to $250. If you are interested in getting a leg up on the competition with this recruitment software, contact me at ctreanor@phigam.org.

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Prepping for Fall 2018

Get a head start on your fall recruitment planning by re-evaluating your names list. If you can begin building your names list before the end of the school year, you'll put yourselves ahead of the competition. Start building your names list of students already on campus and any incoming freshmen that you know. Utilize your brothers and pledges to begin building a list of students. 

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Calendar

It is important for you to begin working on a calendar for the summer and fall. Plan a calendar of recruitment events and opportunities for brothers to meet potential members that will extend from the spring into the summer and lead up to the fall. One important thing to note is to include your University or IFC calendar as well. They will have events that you want to participate in like orientation or an involvement fair. 

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Graduate Recommendations

As college acceptances and decisions begin to go out, a good tip is to reach out to your graduate brothers for any recruitment recommendations or leads. This would be a good way for you to identify any legacies that will be on your campus. Make sure you reference the fraternity's policy on handling legacies here

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Fraternally,

Colin Treanor - Director of Growth

Perge!

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© 2016 Phi Gamma Delta

1201 Red Mile Road, P.O. Box 4599
Lexington, Kentucky 40544-4599
phigam@phigam.org  |  859.255.1848

 
 
 

 Recruitment Update - March 2018

 
 
Recruitment Update - March 2018
 

Brothers,

I hope everyone is relaxing and enjoying spring break! It is hard to believe that the school year is almost over. Congratulations to the chapters and colonies that have successfully recruited new pledge classes this semester. For most of you, recruitment is dying down until the fall begins. If you want to get a leg up for fall recruitment, here are some things to think about beforehand. 

 

In This Issue

Recruitment Workshop

Getting Your Pledges Involved

Reviewing Spring/Winter Recruitment

Setting New Goals

 
 
2018 Recruitment Workshop
 

This year's Recruitment Workshop will take place June 15 - 17 in Lexington KY. Please mark your calendars and plan to send at least one member. Participants will spend the weekend learning the details about successful recruitment and how to adapt it to their campus. Registration will be opening next month. 

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Getting Your Pledges Involved

By now, most pledge classes are well underway in their education. Often times, new members are the most eager, energetic and ready to help. Put that excitement to good use and get them involved right away in recruitment! Have your pledges collect and add the names of all the non-Greek students they know on campus. Have them look through their residence halls, classes, clubs or other organizations to identify potential members. From there, these names can be added to your list and begin building a contact list for fall recruitment. 

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Reviewing Spring/Winter Recruitment

Before prepping for fall recruitment, it is a smart idea to look back at recruitment from this past winter/spring. What went well? What didn't go well? What were your strengths? Reevaluate your recruitment process and identify areas to improve upon. Take a look at your names list. Are there any names on there that are still good to contact? Take notes from previous success or failure so that we can be better for the future. 

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Setting New Goals

Looking ahead to fall recruitment, it's good to start with a goal in mind. What are your fall recruitment goals? How many seniors are about to graduate? Your goals should always be to replace the graduating seniors, and ideally, grow or maintain your size. Typically, the standard is to recruit at least 1/4 your chapter's or colony's size per year. 

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Fraternally,

Colin Treanor - Director of Growth

Perge!

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© 2016 Phi Gamma Delta

1201 Red Mile Road, P.O. Box 4599
Lexington, Kentucky 40544-4599
phigam@phigam.org  |  859.255.1848

 
 
 

 Recruitment Update - February 2018

 
 
Recruitment Update - February 2018
 

Brothers,

I hope everyone is doing well in the midst of this winter semester. Good luck to all chapters and colonies currently going through recruitment, and congratulations to the groups that are wrapping up with new pledge classes.

 

In This Issue

Bid Voting

Criteria to Look For

Registration of Pledges

Fulfilling Expectations

Recruitment Workshop 2018

 
 
Bid Voting

For all chapters or colonies going through or wrapping up recruitment, make sure you are prepared for your bid voting. Unfortunately, bid voting can be a bit of an exhausting process. If you take a few steps ahead of time, you can make the meeting more efficient:
 - Ensure all brothers know the rules of bid voting - has to be 100% in favor of extending a bid, anonymous, and he has to have at least a 2.5 GPA. 
 - Make sure potential members are being talked about BEFORE the meeting. If this is not the first time a potential brother is being discussed, that will weed out some of the debates. 
 - Pay attention to speaking limits and lists. Be disciplined and don't let conversations run wild. 

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Criteria to Look For

Another thing to consider before voting is what your criteria for membership is. What boxes are you checking off before extending someone a bid? A good standard is to measure our five values: 
 - Friendship: Who vouches for him? What do his friends say about him? How do brothers feel about him?
 - Knowledge: What is his GPA? (Minimum 2.5) What is his major? Why does he study that? Are his grades a priority? 
 - Service: What does he do to give back? How is he involved? What is he passionate about?
 - Morality: Are there any red flags? How does he act outside of recruitment?
 - Excellence: Is there anything notable about him? 
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Registering Pledges

Once bids are handed out and confirmed, your first step needs to be getting your pledges registered! It doesn't happen often, but there are some individuals who do not register and then never receive their badges or certificates. Have your pledges register HERE.

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Fulfilling Expectations

Something to keep in mind as you're nearing the end of recruitment: what promises did you make to potential members during recruitment? One of, if not the most common reasons for new members to drop is because of unmet expectations. If you have promised a supportive and engaging brotherhood, make sure we are holding up our end of that promise. 

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Recruitment Workshop 2018 

The date is set for the 2018 Recruitment Workshop. This year's Workshop will be held June 15-16 in Lexington, KY. Attendees will learn the fine points of dynamic recruitment and how to stand out on campus. Most importantly, they will work with our staff to create a comprehensive plan to adopt these strategies for their campus. 

It is strongly encouraged that all chapters and colonies send at least one member. More details will be announced as we get closer to spring. 

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Fraternally,
Colin Treanor - Director of Growth

Perge!

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© 2016 Phi Gamma Delta

1201 Red Mile Road, P.O. Box 4599
Lexington, Kentucky 40544-4599
phigam@phigam.org  |  859.255.1848

 
 
 

 Recruitment Update - January 2018

     
  Recruitment Update - January 2018  
 
 
Recruitment Update - January 2018 
 

Brothers,

Happy New Year to you all! It was good seeing many of you at FIJI Academy this past weekend. If you are new to your role as recruitment chairman, these monthly messages will provide you with relevant information regarding recruitment each month. With the winter or spring term starting soon, here are a few good things to keep in mind:

 

In this Issue

Updating Your Recruitment Chairmen

Academy Recap

Staff Support

Legacies Going Through Recruitment

Resources

 
 
 
Updating Your Recruitment Chairmen
 

If you are a new recruitment chairman for your chapter or colony, please take a few minutes to make sure you are listed as the main contact for your chapter or colony. In case any potential members or interested parties are trying to learn more about recruitment, you want them to have the most up to date information. Check your chapter roster on Phigam.org, your web site, and your social media pages, to make sure you are correctly listed as the main recruitment contact. 

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Fiji Academy Recap

Thank you to the brothers who attended the FIJI Academy in St, Louis, this past weekend. This year's Recruitment Track was a big success, thanks in large part to brother Matt Farrell (Connecticut 2013) for presenting. If you have any questions about the program or material, you can contact Matt Farrell, or explore Phired Up's website

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Staff Support

For any brothers new to the position of recruitment chairman, my name is Colin Treanor. I am the Director of Growth at IHQ. My role on staff is to be a direct resource for you and your committee. Feel free to reach out to me with any questions or needs you may have. Additionally, you can reach out to your Field Secretary, our Director of Chapter Services Eric Lied, or Director of Chapter Development Bryan Hartzell for any additional support. 

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Legacies Going Through Recruitment

Anytime a chapter or colony finds a legacy going through recruitment, it is the chapter or colony's responsibility to ensure they reach out to the legacy as soon as possible. A legacy is defined as an undergraduate man whose brother, father, grandfather, uncle, or cousin is an initiated member of the Fraternity. The following steps must also be taken: 

 - Before and during the recruitment period, personally invite the legacy to all group recruitment events as well as two or three smaller, one-on-one events like a dinner. 

 - Assign each legacy that comes in a specific brother to act as their liaison for the chapter. Ideally, it should be a cabinet officer, recruitment chairman, or a past officer that will personally invite him out to events as well as keep in to keep up with him during recruitment. 

 - Reach out to his relative to see if they have anything to say about him or any input.

 - Once the chapter or colony votes, or has a pretty good idea of whether or not the legacy will receive a bid, reach out to his relative and inform him right away. 

Legacies should be given a fair chance at becoming a member and given extra attention out of respect for their relative, who is our brother. 

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Resources

As recruitment chairmen, you have a wealth of resources at your disposal to help you in your position. You can find them on our Recruitment Page on phigam.org. Additionally, you can contact me at ctreanor@phigam.org with any questions regarding Chapter Builder.

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Fraternally,
Colin Treanor - Director of Growth
Perge!

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© 2016 Phi Gamma Delta

1201 Red Mile Road, P.O. Box 4599
Lexington, Kentucky 40544-4599
phigam@phigam.org  |  859.255.1848

 
 
 

 Recruitment Update - December 2017

     
  Recruitment Update - December 2017  
 
 
Recruitment Update - December 2017
 

Brothers,

Congratulations on making it to the end of the fall semester! While everyone is gearing up for finals, it is important to remember that winter/spring recruitment will be here before you know it. You should begin planning for recruitment in January and February if you have not already. Recruitment is one of the most important chapter operations, and you will need to be adequately prepared for it. Here are some good things to keep in mind before winter break. 

 

In this Issue

Fiji Academy

Transitioning Recruitment Chairmen

Planning for Winter / Spring

Recruitment Retreat

 
 
Fiji Academy
 

This year's Fiji Academy will be in St. Louis, January 5-7, 2018. All recruitment chairmen are highly encouraged to attend. There will be an educational track specifically for recruitment chairmen. If you have not done so already, you can register HERE. If your chapter or colony has not registered yet, please do so right away.

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Transitioning Recruitment Chairmen

If you are coming to the end of your time as recruitment chairman for your chapter or colony, you should make sure you have a thorough and adequate transition with your successor. Please pass along all resources you may have. Give him an outline of what your recruitment process looks like, what things went well and what things could have been improved. Go through the procedures for voting and what criteria you use. Additionally, make sure you get him set up on your Chapter Builder account if you have one. Lastly, ensure that you have a detailed review of the behind the scenes planning that goes into recruitment, such as planning events and maintaining a names list. Feel free to direct any questions to me at ctreanor@phigam.org.

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Planning for Winter/Spring Recruitment

Winter/spring recruitment will be here before you know it. You must ensure your chapter/colony is adequately prepared. Things you will need to evaluate are:
 - Your budget. How much money are you working with?
 - Your names list. How many quality leads do you have?
 - Your event schedule. What do you have planned for recruitment events?
 - What is your brand? Do you have a coordinated marketing plan in place? 

Once you ask yourself these questions, you will be able to set your team to work to get ready for January/February. 

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Recruitment Retreat

Once you have asked yourself the questions above, you will be able to move forward with your recruitment retreat. Your chapter or colony should hold a recruitment retreat to start off each semester. 

Set aside at least four hours during a specific day to cover your full recruitment strategy with your entire chapter/colony. 

During the retreat, you should discuss the answers to the questions above. Describe to your brothers how to build your names list and what their responsibilities are. Discuss your brand identity and what part every member plays in creating that identity. Lay out your event schedule. Breakdown the budget and where all the money is going.

Lastly, make sure you practice! Have all brothers practice their recruitment skills in regards to selling the fraternity, building rapport and closing the deal. 

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Fraternally,
Colin Treanor - Director of Growth
Perge!

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© 2016 Phi Gamma Delta

1201 Red Mile Road, P.O. Box 4599
Lexington, Kentucky 40544-4599
phigam@phigam.org  |  859.255.1848

 
 
 

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If you have any questions regarding recruitment or any other resources or tools to help such as recruitment retreats, Chapter Builder, or staff visits please contact the Director of Growth.

Know someone who embodies the values of Phi Gamma Delta? Fill out their information in the link below! The information will be sent to the chapter or colony at the noted university.

 

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