The Friday Letter

Administrative Edition

 
 
 
#1,037 - Administrative Edition - 2/5/2021
 

The Friday Letter is a tool for you to use as a chapter leader. It contains important fraternity updates and reminders, as well as tips to help your chapter or colony succeed. Take a moment to review it and share pertinent details with your fellow officers and chairmen.

In This Issue

Officers Calendar

Submit News for the Spring Magazine

COVID-19 Guidance

Foundation of Courage

Fall 2020 Grades/Service

Journalism Scholarship

Undergrad Archon Nominations

Health & Safety Program

WAM Distinguished Fiji Award Nominations

Phi Gam Store PROMO

 
Officers Calendar

 • 2/1: New Member Educator's Agreement - PAST DUE
 • 2/1: President's Risk Management Agreement - PAST DUE
 • 2/1: Roster update deadline for insurance
 • 2/15: Deadline to submit new for the February Good News Friday Letter
 • 2/28: Set date for fall Pig Dinner; book speaker; inform IHQ

 
Submit News for the Spring 2021 Magazine

Officers, Advisors, Grad Chapter Presidents

Would you like to see your chapter's/colony's good news featured in The Phi Gamma Delta magazine? Submit news by Monday, March 8, to be included in the spring 2021 issue.

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COVID-19 Guidance
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Foundation of Courage, New Member Education Program
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Officers, New Member Educators

Launched at the 2021 Academy, Foundation of Courage is Phi Gamma Delta's fully revised onboarding and socialization program for new members, providing participants with Preparation for a Lifetime of Courageous Leadership. Foundation of Courage is a new way for Phi Gams to think about new member education. It was designed to allow brothers to focus their energy on the development of healthy, meaningful interpersonal relationships. All chapters are highly encouraged to utilize this new resource; however, most chapters are required to utilize Foundation of Courage, the Fraternity's prescribed New Member Education program. Click here to see if your chapter/colony is required to utilize Foundation of Courage.

Chapter resources for success:
 • Educator Manual with lesson plans and tips.
 • New Member Workbook with engaging activities and reflection space.
 • Coordinating slide deck‚Äč, professionally branded and editable to insert chapter-specific information.
 • Order Purple Pilgrims and New Member Pins in advance so that they are available at the start of the New Member Education program. These may be ordered by visiting the Phi Gam Chapter Store. Direct any questions about ordering to Mahogany Dobbins at 859-255-1848.
 • Coming Soon: Quick, easy online learning material for your New Members covering Fraternity basics. 

^ All of these resources are available at phigam.org/NewMemberEducation.

Need some help getting started with Foundation of Courage? View the training recording from the 2021 Academy or schedule a chapter-specific training with Director of Education Lauren Leif.

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Fall 2020 Grades & Service/Philanthropy Totals

Officers, Scholarship Chairmen

Please email Andrew Depew the following information:

 1. Total number of service hours.
 2. Total amount donated to philanthropic causes.
 3. A copy of your chapter’s fall 2020 grade report. If you have not received your grade information, please ask your Greek Life Advisor for: Chapter Term Average, Initiated Brother Average, New Member Average, All IFC Fraternity Average, All Men’s Average and Chapter Ranking Among IFC Fraternities.

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Journalism Scholarship

Undergraduate Journalism Majors

Applications for the Gordon T. Speckman Journalism Scholarship are available from the Phi Gamma Delta Educational Foundation. This scholarship is specifically available for journalism majors, who must submit three writing samples that have been published since March 1, 2020. 

The scholarship is open to undergraduates (including seniors) who write by-lined general interest, editorial page, op-ed page columns or sports columns. Movie reviews and other specialized columns are not eligible.

The deadline to submit is March 12, 2021.

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Nominate an Undergraduate Brothers for the Archonate

All Brothers

Nominate brothers to serve on the board of directors of the Fraternity. Nominations should be submitted no later than May 1, 2021 to be considered.

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Schedule Your Health & Safety Program

Chapter Presidents

All Chapter Presidents received and email including the chapter’s assigned Health & Safety Program for 2020-21. If you have not already, please follow the directions included in that email or contact Andrew Depew for assistance with scheduling your chapter’s required programming.

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William A. Martin III Distinguished Fiji Award Nominations: Due May 1, 2021

All Brothers

Each year, the Archons select up to six graduate brothers to receive the William A. Martin III Distinguished Fiji Award. Recipients are selected due to either recognition for their faithful and unselfish service to Phi Gamma Delta or their special contribution to mankind and society at-large. Learn more and nominate a deserving graduate brother here.

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© 2016-2021 Phi Gamma Delta

1201 Red Mile Road, P.O. Box 4599
Lexington, Kentucky 40544-4599
phigam@phigam.org  |  859.255.1848

 
 

 #1,036 - January 2021

 
 
 
#1,036 | Administrative Edition | 1/15/2021
 

The Friday Letter is a tool for you to use as a chapter leader. It contains important fraternity updates and reminders, as well as tips to help your chapter or colony succeed. Take a moment to review it and share pertinent details with your fellow officers and chairmen.

In This Issue

• Officer's Calendar
• NEW Podcast
• Academy Resources
• COVID-19 Guidance
• Alcohol-Free Housing Exemption Application
• President's & NM Educator's Agreements
• Cold Weather Concerns
• Fall '20 Grades/Service
• Grad Communication Services
• Insurance Billing
• Plan for Pig Dinner
• Staff Directory
• Phi Gam Store PROMO

Officers Calendar

 • 1/31: Deadline for Roster Updates
 • 2/1: President's Risk Mngmt Agreement due
 • 2/1: New Member Ed's Agreement due

On the Banks Podcast

The Fraternity would like to introduce our new podcast, On the Banks (OTB), which is co-hosted by Bill Martin (Mississippi State 1975) and Doug Draper (Kansas 1992). OTB is a six-part podcast series where listeners will meet brothers through interview and storytelling. 

We invite you to listen/ subscribe to the podcast on Simplecast and watch to the video version on YouTube. Subscriptions are available on Amazon, Apple, Google & Spotify.

More info about the podcast, including episode recordings and upcoming episode schedule, can be found at phigam.org/OTB.

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2021 Fiji Academy Resources

Academy Attendees, Officers

The 2021 Fiji Academy platform is live until February 9, 2021. You can now access recordings of all sessions, related documents and vendor information. All brothers that registered for Fiji Academy can access the resources using their log-in information for Pathable. 

Check out the Academy Resources here.

 
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Spring Term & COVID-19 Guidance

Officers, All Members

We recently update our COVID-19 Guidance page, and we will be communicating more specifics and guidance regarding COVID-19 and IHQ's support in the coming weeks. In the meantime, please review the following:

Each act of any Phi Gamma Delta brother either credits or discredits the Fraternity. Together we must:
 1. Care deeply about each other and check-in on our brothers.
 2. Wear a mask.
 3. Practice and enforce social distancing measures.
 4. Avoid hosting, attending and/or planning parties/large gatherings.
 5. Hold each other accountable to these expectations.
 6. Follow all state/local/University COVID-19 guidance. 

The Fraternity’s expects all brothers, new members and chapters/colonies to comply with all local guidelines and regulations related to COVID-19. Those chapters/ colonies that do not may be subject to disciplinary action by the Fraternity for violation of the Risk Management Policy. And those brothers and new members that do not comply are expected to be held accountable by their chapter/colony. 

All chapters, colonies, brothers, and new members should adhere to the guidelines and regulations set forth by their college/university, local governmental and state/provincial authorities regarding public health. This includes, but is not limited to, COVID-19 pandemic guidelines and regulations related to group gatherings, social distancing, use of personal protective equipment and adherence to quarantine orders.

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Alcohol-Free Housing Exemption (AFHE) Application Live

Chapter Presidents

The 2021 AFHE Application is now available. It contains details of the application process, qualifications chapters must meet, forms that must be submitted and answers to the most asked questions. Applications are due April 1, 2021, and late Applications will not be accepted.

If you have any questions, please contact Helen Lahrman. Be on the lookout for details about a webinar to ask your AFHE questions early, prior to applying and learn what makes an application successful.

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Chapter President's & New Member Educator's Agreements

Presidents, New Member Educators

Chapter Presidents are required to complete an online risk management course and the Chapter President's Risk Management Agreement by February 1. New Member Educators, for chapters with a new member class, are required to complete an online hazing prevention course and the New Member Educator's Agreement by February 1.

Both courses are available in the Fraternity's Learning Management System (LMS). You must be logged into the Fraternity's website to access the LMS and courses. Contact Andrew Depew if you have any technical difficulties.

Failure to submit both agreements may result in a referral to the Board of Conduct and insurance penalties. Both courses and agreements are required each semester for new and continuing leadership.

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Cold Weather Concerns

Officers, House Corporations

The extreme cold weather across much of the U.S. and Canada can cause property damage from frozen pipes and other hazards. Here are some steps to prevent damage to your property.

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Fall 2020 Grade Reports & Philanthropy/ Service Totals

Officers, Scholarship Chairmen, Philanthropy &Service Chairmen

Please email Andrew Depew with the following:
 1. Total number of service hours.
 2. Total amount donated to philanthropy.
 3. A copy of your chapter’s fall 2019 grade report. If you have not received your grade information, please ask your campus Greek Life Advisor for the: Chapter Term Average, Initiated Brother Average, New Member Average, All IFC Fraternity Average, All Men’s Average and Chapter Ranking Among IFC Fraternities.

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Graduate Communication Services

Corresponding Secretaries, Pig Dinner Chairmen, Presidents

As your chapter's Pig Dinner (whether virtual or not) approaches, remember that the Fraternity's Graduate Communication Services can help you with mailed or emailed Pig Dinner invitations and save the dates. For more information, contact Paige Prylinski.

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Insurance Billing

Officers

Invoices for liability insurance are anticipated to be emailed in early February. The charge is based upon the number of brothers and new members. The estimated base rate is $180 per member, including fall 2020 new members and fifth-year seniors. Chapters with a risk management violation during the 2020 calendar year will receive a 10% penalty. 

February 4, 2021 is the deadline for roster changes prior to the billing. To update, login to phigam.org and review the instructions to update your roster. If you have questions, email Amy Watson or call her at 859-255-1848.

*The Fraternity is offering insurance incentives and surcharges to encourage chapters to participate in the Fraternity's programming efforts. For more information about these incentives/surcharges, Click Here.

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Plan for Pig Dinner

Pig Dinner Chairmen, Corresponding Secretaries, Graduate Relations Chairmen

Pig Dinner is the longest running, chapter-based, annual graduate event in the Greek world. Your Pig Dinner can serve as a celebration of your new initiates or as a sendoff to senior brothers. But, most importantly, it's a celebration of your graduate brothers. 

We encourage you to continue following local and CDC guidance concerning gatherings and social distancing when coordinating this year’s event. Many chapters have found success adapting their Pig Dinners virtually, which allows more opportunity for graduate engagement. Planning resources, including a virtual planning guide, are available on the Pig Dinner page. If you have questions, contact Dionysis Protopapadakis.

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Staff Directory - Whom to Call

Officers, Advisors

Have a question and do not know the appropriate person to contact? Visit the staff directory to see a list of staff responsibilities and contact information.

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© 2016-2021 Phi Gamma Delta

1201 Red Mile Road, P.O. Box 4599
Lexington, Kentucky 40544-4599
phigam@phigam.org  |  859.255.1848

 
 
 

 #1,035 - December 2020

 
 
 
#1,035 - Administrative Edition - 12/4/2020
 

The Friday Letter is a tool for you to use as a chapter leader. It contains important fraternity updates and reminders, as well as tips to help your chapter or colony succeed. Take a moment to review it and share pertinent details with your fellow officers and chairmen.

 

In This Issue

Officers Calendar

COVID-19 Guidance

2021 Fiji Academy

Health & Safety Programming

Insurance Billing

Report Fall 2020 Service & Philanthropy

Triple A Scholarships

PROMO: Phi Gam Store

 
Officers Calendar

12/1: PAST DUE: deadline for new members to complete part 1 & 2 of GreekLifeEDU

12/25-1/1: IHQ office closed for the holidays

1/8-9: 2021 Fiji Academy - Virtual

 
 
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COVID-19 Guidance

All Members

Brothers,

We hope you had a restful and safe holiday break. As the fall term comes to end, we trust each of you are diligently preparing for your final exams. We endured many hard things over the last year, however, watching our Brotherhood prevail created an immense sense of happiness and joy across the Fraternity. 

The Fraternity’s staff continues to work through our spring virtual support plan, which is forthcoming. In the meantime, we ask you to continue to work with your cabinet, Purple Legionnaire, BCA and/or house corporation to review your COVID-19 plan and how your chapter will communicate this plan; remember to review and understand your college's/university's expectations; and decide what internal accountability measures the chapter will outline to those who do not follow the expectations.

Guidelines and public health recommendations to fight the spread of COVID-19 continue to be of utmost importance to the health, safety and wellbeing of one another. During the fall term, several of our chapters and colonies struggled to adhere to these guidelines on their respective campuses. We must do better this coming term, and the Fraternity staff is here for support. Please reach out to your Field Secretary if you have any questions.

Undergraduate Services Team

Perge!

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Register for the 2021 Fiji Academy

Officers, Recruitment Chairmen, New Member Educators, Purple Legionnaires

Make plans now to attend the virtual 2021 Fiji Academy, on January 8-9, 2021. The registration deadline is December 15, 2020.

The Fiji Academy is designed to give new chapter officers and key chairmen a strong foundation so they can dynamically and courageously lead their chapters. The first 500 undergraduate registration will receive a gift box, which will be mailed to the address submitted during registration.

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Health & Safety Programming

Officers

Beginning with the 2021 calendar year, the Fraternity will implement changes to our Health and Safety Programming. These programs were aligned with the Academic year, but going forward, they will be aligned with the calendar year. The program assigned to the chapter (Alcohol Strengths Training Program, Social Strengths Workshop and Testing Points Workshop) rotates each year and are assigned by the International Headquarters. Andrew Depew, the Assistant Director of Education, will email you the assigned course before classes resume in the new year. All courses in spring 2021 will be completed virtually. 

Completion of this course during the calendar year is tied to your insurance rates. Failure to complete your Health & Safety Program will results in a 5% increase to your insurance bill for calendar year 2022.

If you have questions, please contact Andrew Depew. For more information about the educational programming available to the chapter, please visit phigam.org/Education.

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Plan Now: Insurance Billing Coming Soon

Treasurers

Invoices for liability insurance are anticipated to be emailed in early February. The charge is based upon the number of brothers and new members. The estimated base rate is $180 per member, including fall 2020 new members and fifth-year seniors. Chapters with a risk management violation during the 2020 calendar year will receive a 10% penalty. 

February 4, 2021 is the deadline for roster changes prior to the billing. To update, log-in to phigam.org. Here are instructions to update your roster. If you have questions, email Amy Watson or call her at 859-255-1848.

*The Fraternity is offering insurance incentives and surcharges to encourage chapters to participate in the Fraternity's programming efforts. For more information about these incentives/surcharges, CLICK HERE.

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Report Your Fall 2020 Service & Philanthropy

Officers, Service & Philanthropy Chairmen

Please report service hours and philanthropy dollars raised for the fall 2020 semester.

If you need assistance with planning a philanthropy event, or if you are looking for new ideas, review the USO's Philanthropy Event Planning Toolkit or contact Director of Education Lauren Leif.

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Triple A Scholarship Applications

Officers, New Initiates

The deadline for the next cycle of Triple A Scholarships is December 30. Make sure that all your eligible new initiates know to apply prior to this date, or they will have to wait for the next cycle in March. Reminder: Applicants must have at least a 3.2 GPA, be reported as an initiated brother to the Fraternity, and have their initiation invoice paid to be eligible. 

Triple A Scholarship Applications must be submitted online, and any questions may be directed to Duke Murphy.

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© 2016-2020 Phi Gamma Delta

1201 Red Mile Road, P.O. Box 4599
Lexington, Kentucky 40544-4599
phigam@phigam.org  |  859.255.1848

 
 
 

 #1,033 - November 2020

 
 
 
#1,033 - Administrative Edition - 11/2/2020
 

The Friday Letter is a tool for you to use as a chapter leader. It contains important fraternity updates and reminders, as well as tips to help your chapter or colony succeed. Take a moment to review it and share pertinent details with your fellow officers and chairmen.

In This Issue

 • Officers Calendar
 • 2021 Academy
 • COVID-19 Guidance
 • Approving T-Shirt Designs
 • Behind Happy Faces
 • Grad Communication Services: Newsletters
 • Report New Members & Initiates
 • Winterize Chapter House
 •Phi Gam Store PROMO

Officers Calendar

 • 11/1: After elections, submit the Certificate of Election of Officers 
 • 11/15: Dyad Member Experience Survey due
 • 11/15: IRS Form 990 due by 15th of 5th month after end of fiscal year; send copy to IHQ
 • 11/16: Deadline to Submit News for the November TFL - Good News
 • 11/26-27: IHQ office closed for Thanksgiving
 • 12/1: Deadline for all fall new members to take part 1 & 2 of GreekLifeEdu
 • 12/4: Spring Field Secretary Visit Request form due
 • Report initiates within 30 days of initiation

 
2021 Fiji Academy

Officers, Recruitment Chairmen, New Member Educators, Purple Legionnaires, Section Chiefs

Make plans now to join us for Fiji Academy, January 8-9, 2021, virtually.

This is an exceptional opportunity for new officers to learn the necessary information to be successful leaders in their chapters. Each chapter/colony is required to have at least three participants. We encourage additional brothers to attend as training tracks are offered for ALL five elected officers, New Member Educators and Recruitment Chairmen. 

The registration information will be announced soon.

Visit phigam.org/Academy for more information. 

 
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COVID-19 Guidance

All Members

Brothers - we are going to keep this short and pointed: the pandemic is not over.

It is the Fraternity’s expectation that you and your chapter continue to comply with all local, state/province and university policies as it relates to COVID-19. Many areas are seeing an increase in cases – please continue to wear your mask, wash your hands frequently and avoid hosting/attending gatherings.

Spring campus support plans will be coming from the Fraternity in the next few weeks, and we continue to support each other through all this uncertainty. If you need anything, please reach out to your Field Secretary. Stay up to date with all things related to the Fraternity and COVID-19 at phigam.org/COVID19Guidance.

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Approving T-Shirt Designs

Officers

Designs for T-shirts and similar sportswear are submitted by our licensed vendors to the Headquarters for review and approval. Designs that will not be approved include those that refer to or suggest alcohol, are crude or sexually suggestive, or may be regarded as insensitive. Pass the word!

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Behind Happy Faces

Officers

November is Men’s Health Awareness Month. Implementing an event for your chapter is easy using the Behind Happy Faces (BHF) Mental Health Program. These FREE peer-led modules are available to our chapters/colonies using PowerPoints, videos and easy to use facilitation guides.  For more information contact Andrew Depew or visit phigam.org/BHF.

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Graduate Communication Services: Fall Newsletters

Presidents, Corresponding Secretaries, Purple Legionnaires, HC Presidents

Looking for a quick and cost-effective way to communication with your chapter's graduates? IHQ offers eNewsletters and email communications, utilizing the Fraternity's email platform. Email is a great, inexpensive option (approximately 1/10 of the cost of paper mailings) for the chapters looking to cut costs this year. All communications are sent to your graduates using our comprehensive database. For more information, visit the Graduate Communication Services page or contact Paige Prylinski.

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Report New Members & Initiates

Officers, New Member Educators

The Bylaws of the Fraternity require that all new members be reported within 15 days after pledging, and initiates reported within 30 days after their initiation. Chapters are subject to penalties for late reporting. All new members must register at phigam.org/NewMemberReg.

Initiates must be reported through the Chapter Roster Manager on the Fraternity's website. If you need help updated your chapter's roster, please view these instructions.

If your chapter has not yet reported men pledged or initiated this fall, please do so today!

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Winterize Chapter House

Officers, House Corporation

Freezing and water damage claims are the most frequently occurring property claims during the cold months, with most occurring during the traditional winter break period. As holiday breaks have been extended on many campuses, this is a good time to perform a walk-through for safety standards and to properly disinfect the facility. Holmes Murphy, our insurance broker, has provided a Winter Break Checklist for chapters to use. Even if your facility hasn’t closed due to COVID-19, a Facility Closure Checklist is available for your walk-through inspection.

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© 2016-2020 Phi Gamma Delta

1201 Red Mile Road, P.O. Box 4599
Lexington, Kentucky 40544-4599
phigam@phigam.org  |  859.255.1848

 
 
 

 #1,032 - October 2020

 
 
 
#1,032 Administrative Edition - 10/2/2020
 

The Friday Letter is a tool for you to use as a chapter leader. It contains important fraternity updates and reminders, as well as tips to help your chapter or colony succeed. Take a moment to review it and share pertinent details with your fellow officers and chairmen.

In This Issue

 • Officers Calendar
 • Membership Dues Billing
 • 2021 Fiji Academy
 • Tax Alert: Form 990
 • COVID-19 Guidance
 • Courageous Leader Award
 • Health & Safety Programs
 • Immortal Phi Gam
 • Member Experience Survey
 • Officer Election Info
 • Reporting Items
 • Phi Gam Store Promo

Officers Calendar

 • 10/1: Past Due:  President Risk Mngmt Agreement
 • 10/31: Nominations for Courageous Leader Award due
 • 11/1: After elections, submit the Certificate of Election of Officers
 • 11/1: Member Experience Survey due
 • REPORT: Initiates within 30 days of initiation

Membership Dues Billing Reminder

Officers

By now, all chapters should have received invoices for their membership dues. If you have any questions, email Amy Watson or call 859-255-1848.

Payment Options for Fall 2020:
1. Pay in Full By 10/15: Subtract 10% from total bill. - OR - 
2. Pay in Three Equal Installments: Payments are due 10/15, 11/15 and 12/15. The first payment must be received by 10/15, and finance charges will begin to accrue for any unpaid balances after 12/15.

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Continue to Plan for the 2021 Fiji Academy

Officers, Recruitment Chairman, New Member Educator, Purple Legionnaire

The Fraternity plans to make a decision regarding the 2021 Fiji Academy later this month. In the event the Academy is not held as it has in previous years, the Fraternity is developing contingency plans to provide important chapter officer and advisor training. We ask brothers to hold January 8-10, 2021 but advise that you do not book travel at this time. 

The Academy is designed to give new chapter officers the knowledge and skills they need to lead their chapter. Educational tracks are designed for Presidents, Treasurers, Recording Secretaries, Corresponding Secretaries, Historians, Recruitment Chairmen, New Member Educators and Purple Legionnaires.

Tax Alert: Form 990 Filing

Chapter Treasurer, House Corporation Treasurer

All nonprofit entities in the US, including chapters and house corporations, are required to file an annual tax return with the IRS. The return is some version of the Form 990 and is due by the 15th day of the fifth month following the close of the fiscal year. For those chapters and house corporations that have adopted a fiscal year end consistent with the Fraternity's on June 30, this is due by November 15, 2020, unless you request an extension. 

Nonprofit entities that fail to file the annual return for three consecutive years will have their tax-exempt status revoked. Many chapters and house corporations already have suffered this fate and are having to go through the onerous process of regaining their tax-exempt status. (The loss of tax-exempt status means that the entity must operate as a for-profit entity, with its revenue, such as dues and rent, subject to income tax.) 

To see if your chapter or house corporation is on the revocation list, visit this page on the IRS website.

If your chapter/house corporation is not on the list but you know that the tax return has not been filed for one or more years, you should give this your immediate attention. This page on the IRS website can help. The Fraternity may also be able to direct you to assistance if your tax-exempt status has been revoked. Contact CFO Will Shier.

On a related note, there should be no commingling of the funds of the house corporation and the chapter. The chapter and the house corporation are separate legal entities for a variety of reasons. An important one is to protect the assets of the house corporation from the liability of the chapter. However, for the house corporation to enjoy this legal protection, it must operate separately and not in name only.

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COVID-19 Guidance

All Members

As we continue to navigate COVID-19 implications, please remember to utilize our website and your Field Secretary for resources.  It is our continued expectation that brothers follow and upload all university, local, state and county guidance as it relates to gatherings and masks.
 • Wear a mask
 • Practice social distancing
 • Wash your hands frequently
 • Avoid large gatherings and parties

It is the Fraternity’s expectation that all brothers, new members, chapters and colonies comply with all local guidelines and regulations related to COVID-19. Those chapters and colonies that do not may be subject to disciplinary action by the Fraternity for violation of the Risk Management Policy. Those brothers and new members that do not are expected to be held accountable by the chapter or colony.

The Archons recently amended the Fraternity’s Risk Management Policy to add: All chapters, colonies, brothers and new members should adhere to the guidelines and regulations set forth by their college/university, local governmental and state/provincial authorities regarding public health. This includes, but is not limited to, COVID-19 pandemic guidelines and regulations related to group gatherings, social distancing, use of personal protective equipment and adherence to quarantine orders.

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Courageous Leader Award

All Members, Greek Advisors

Phi Gamma Delta created the Courageous Leader Award to recognize brothers, new members, parents, house mothers, Greek advisors and friends who have gone above and beyond in courageously living the values of Phi Gamma Delta. 

Award winner(s) will be announced in early January 2021. Nominations are due by October 31, 2020 to be considered. For more details or to nominate a courageous leader, visit phigam.org/CourageousLeaderAward.

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Health & Safety Programming

Chapter Presidents

All Chapter Presidents received an email about changes to the Health & Safety programming for fall 2020. The Fraternity has numerous programs available for chapters who would like to satisfy an educational requirement. And assigned training will resume for the 2021 calendar year. Please contact Andrew Depew with any questions or complete this form to schedule your chapter's program for the fall semester.

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Immortal Phi Gam

All Members, Philanthropy & Service Chairmen

Approximately 79 organ transplants take place in the US every day. To register as an Immortal Phi Gam, first register at donatelife.net in your state. Then register on the Immortal Phi Gam page.

To host an organ donor drive on your campus or at a virtual event, contact Lauren Leif.

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Membership Experience Survey

All Undergraduate Members

The Fraternity partnered with Dyad Strategies to measure the impact of the Phi Gam experience on our members. This data will help Phi Gamma Delta evaluate the quality of the fraternity experience for our undergraduate brothers. Cabinet officers, key committee chairmen and advisors will be provided chapter specific results in January, which will provide valuable insight. These brothers can then change existing programs and develop new opportunities and resources to strengthen each member’s experience. The survey needs to be completed by November 15, 2020. All chapters are expected to participate. For more information, contact Todd Rotgers.

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Officer Election Info

Chapter Presidents

It is important that Chapter Presidents understand Phi Gamma Delta's law regarding the election of chapter officers. This memo contains the information you need for the process to run smoothly.

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Additional Reporting Items

Officers

Please prioritize the submission of your chapter’s 5-Point Plan and goals to you Field Secretary ASAP. Additionally, please continue to submit Beginning of Semester and Mid-Semester reports - this helps the Fraternity have accurate mailing addresses for bylaws, etc.

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© 2016-2020 Phi Gamma Delta

1201 Red Mile Road, P.O. Box 4599
Lexington, Kentucky 40544-4599
phigam@phigam.org  |  859.255.1848

 
 
 

 #1,030 - September 2020

 
 
 
#1,030 - Administrative Edition - 9/4/2020
 

The Friday Letter is a tool for you to use as a chapter leader. It contains important fraternity updates and reminders, as well as tips to help your chapter or colony succeed. Take a moment to review it and share pertinent details with your fellow officers and chairmen.

In This Issue

 • Officers Calendar
 • Submit News for the Magazine
 • COVID-19 Guidance
 • President's Risk Mngmt Agreement
 • #JoinTheFight Against Hazing & NHPW
 • Grad Communication Services
 • Handling Media Inquiries
 • Report Grades, Service & Philanthropy
 • CrowdChange
 • Membership Experience Survey
 • Courageous Leader Award
 • Membership Dues Timeline Adjusted
 • Whom to Call - Staff Directory
 • Phi Gam Store Promo

Officers Calendar

 • 9/1: New Member Ed.'s Agreement PAST DUE
 • 9/14: Deadline to Submit News for the Sept. Good News Friday Letter
 • 9/18: Roster Updates deadline for dues billing
 • 9/21: Deadline to Submit News for the fall magazine
 • 9/21-25: National Hazing Prevention Week
 • 9/30: Financial Report & Budget form due
 • 10/1: President's Risk Mngmt Agreement due
 • 10/1: Set date for spring Pig Dinner; book speaker; inform IHQ
 • REPORT new members within 15 days of pledging

Submit News for the Fall 2020 Magazine

Officers, Advisors

Would you like to see your chapter's and brother's news featured in the magazine?

SUBMIT NEWS by September 21 to be included in the fall 2020 magazine.

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COVID-19 Guidance

All Members

2020 has been challenging – from sheltering in place, limits on where/when we can travel, civil unrest across many U.S. cities and COVID 19 cases still spreading at alarmingly high rates. 

For most people, morality means using principles concerning the distinction between right and wrong or good and bad behavior. The brothers of Phi Gamma Delta have a responsibility to take morality a step further. We have made a commitment to our beloved brotherhood, which is rooted in morality. And we must act on this principle for ourselves, our brotherhood, our Fraternity, and our communities across North America. 

Each act of any Phi Gamma Delta brother either credits or discredits the Fraternity. Together we must:
 • Care deeply about each other and check-in on our brothers.
 • Wear a mask.
 • Practice and enforce social distancing measures.
 • Avoid hosting, attending, or planning parties or large gatherings.
 • Hold each other accountable to these expectations.
 • Follow all state/local/University COVID19 Guidance. 

It is the Fraternity’s expectation that all brothers, new members, chapters, and colonies comply with all local guidelines and regulations related to COVID-19. Any chapters and colonies that do not may be subject to disciplinary action by the Fraternity for violation of the Risk Management Policy. Those brothers and new members that do not are expected to be held accountable by their chapter or colony.

All chapters, colonies, brothers and new members should adhere to the guidelines and regulations set forth by their college/university, local governmental and state/provincial authorities regarding public health. This includes, but is not limited to, COVID-19 pandemic guidelines and regulations related to group gatherings, social distancing, use of personal protective equipment and adherence to quarantine orders.

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Chapter President's Risk Management Agreement - Due 10/1/2020

President

Chapter Presidents are required to complete an online course focusing on risk management prior to completing the Chapter President’s Risk Management Agreement. The agreement is integrated into the course and will be signed upon the completion of the course.

The course is in the Fraternity’s Learning Management System (LMS). You can access the LMS here. You need to be logged into the Fraternity’s website to access the courses. If you are having technical difficulties contact Andrew Depew, Assistant Director of Education.

The deadline to complete and electronically sign the agreement is October 1. Failure to submit the agreement may result in a referral to the Board of Conduct.

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National Hazing Prevention Week & #JoinTheFight Against Hazing

All Members

During National Hazing Prevention Week (NHPW), September 21-25, the Fraternity will continue our #JoinTheFight Against Hazing campaign. We invite you and your brothers to sign our Pledge and tell us why you are Joining the Fight against hazing. We will share reasons for Joining the Fight during NHPW, and we invite you to do the same. For more info, visit the phigam.org/JoinTheFight.

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Graduate Communication Services

President, Corresponding Secretary, Pig Dinner Chair, Purple Legionnaire, House Corp. President

Want to improve your chapter's graduate relations? Let IHQ help with your chapter's newsletters, Pig Dinner invitations, save-the-dates, thank you notes, etc. We can help you design, print and mail communications at a fraction of the cost of other printing/mailing services.

We also offer eNewsletters and email communications, utilizing the Fraternity's email platform. Email is a great, inexpensive option (approximately 1/10 of the cost of paper mailings) for the chapters looking to cut costs this year. All communications are sent to your graduates using our comprehensive database.

For more information, visit the Graduate Communication Services page or contact Paige Prylinski.

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Handling Media Inquiries

Officers, Purple Legionnaire

As the new school year begins, we want to remind brothers about appropriate interaction with reporters and media representatives. Regardless of the nature of the inquiry, the Chapter President should be considered the spokesman for the chapter. To minimize negative stories about the fraternity and Greek life, it is important to keep the following in mind... continue reading.

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Report Spring 2020 Grades, Service & Philanthropy

Officers, Philanthropy & Service Chairman

If you have not already done so, please send your chapter's spring 2020 grade report and the total number of service hours and philanthropy dollars donated during the spring 2020 semester to Andrew Depew or submit here. The grade report should include: Chapter Term Average; Initiated Brother Average; New Member Average; All-Fraternity Average; All-Men's Average; Chapter Ranking Among IFC Fraternities.

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CrowdChange

Officers, Philanthropy & Service Chairman

The Fraternity partnered with CrowdChange to help you host virtual events and online fundraisers so that you can continue to raise money for your philanthropies during COVID-19. This online fundraising platform offers tons of features to help you take your philanthropy events to the next level at no cost to your chapter. 

What we need from you: Register for ONE of the online training sessions below:
 • Tuesday, Sept. 15, 7:00 - 8:00 pm ET: Register Here
 • Sunday, Sept. 20, 2:00 - 3:00 pm ET: Register Here
 • Wednesday, Sept. 23, 8:30 - 9:30 pm ET: Register Here 

The session is called "Seven Keys to Crushing your Fundraising Goal." It will give you actionable tips on how to scale your philanthropy event and will offer guidance on fundraising virtually. If you would like to get a head start, simply go to phigam.crowdchange.co and click the "Start a Fundraiser" button.

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Member Experience Survey

All Members

The Fraternity is in the third year of a partnership with Dyad Strategies to measure the impact of the Phi Gam experience on our members. This data will help Phi Gamma Delta evaluate the quality of the fraternity experience for our undergraduate brothers. Cabinet officers, key committee chairmen and advisors will be provided with chapter specific results, offering valuable insight, in January 2021. These results will allow brothers to change existing programs and develop new opportunities and resources to strengthen each member’s experience. 

The survey must be completed by November 15, 2020 unless a chapter is granted an extension. All chapters are expected to participate. For more information, contact Todd Rotgers.

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Courageous Leader Award

All Members, Greek Advisor

The Fraternity's Courageous Leader Award recognizes brothers, new members and friends of Phi Gamma Delta who have gone above and beyond in courageously living the values of Phi Gamma Delta. Nominations are due by October 31 to be considered, and the award winner(s) will be announced in early January 2021. 

For more information about the award or to nominate someone, visit phigam.org/CourageousLeaderAward.

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Adjusted Timeline for Membership Dues

Officers

Invoices for membership dues will be sent to chapters the week of September 21. Please have your chapter roster updated by Friday, September 18. Here are instructions for updating your roster through the Fraternity's website. Be sure all information is submitted for changes to be approved. If you have any questions, email Amy Watson or call 859-255-1848 ext. 123.

Payment Options for Fall 2020:
 1. Pay in full by October 15: Subtract 10% from total bill (pay 90% of the total). OR
 2. Pay in three equal installments: Payments are due October 15, November 15 and December 15. The first payment must be received by October 15, and finance charges will begin to accrue for any unpaid balances after December 15. 

Note that this timeline is modified to reflect payments due on the 15th of each month and not the 1st.

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Whom to Call - Staff Directory

Officers, Advisors

Have a question and do not know the appropriate staff member to contact? Visit the staff directory to see a list of staff responsibilities and contact information.

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Phi Gam Store Promo

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© 2016-2020 Phi Gamma Delta

1201 Red Mile Road, P.O. Box 4599
Lexington, Kentucky 40544-4599
phigam@phigam.org  |  859.255.1848

 
 
 

 #1,029 - May 2020

 
 
#1,029 - Administrative Edition - 5/8/2020
 

This is the last administrative edition of The Friday Letter for the 2019-20 academic year. It contains important fraternity updates and reminders to close out the school year. Take a moment to review it and share pertinent details with your fellow officers and chairmen. Enjoy your summer break and stay safe!

 

In This Issue

Officers Calendar

COVID-19 Update

The Summit Series

Continue to Plan for Ekklesia

Holmes Murphy COVID-19 Resources

Report Grades, Service, Philanthropy

Treasurer/Finance Update

Phi Gam Store Promo

 
Officers Calendar

5/1: Founders Day - Celebrating 172 years!

5/15: Chapter history due

5/25: IHQ office closed for Memorial Day

6/15: Fall Field Secretary Visit Request form due

 

 
 
COVID-19 Update

All Members

The Fraternity is proud of our chapters and colonies that have adapted to the changing environment. As host institutions, local communities and state guidelines shift, it is important for us all to track changing expectations. The Fraternity expects chapter leaders to remain up to date with all local guidelines and encourage all members to comply with those expectations, especially those involving in-person gatherings. Continuously check your university’s COVID-19 resource page, the Fraternity’s COVID-19 Resource page, guidelines put forth by local/state authorities, and the CDC.

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The Summit Series

Officers, Recruitment Chairmen, New Member Educators

The Summit Series is a virtual interactive summer series developed for Recruitment Chairman and New Member Educators. This series will include webinars from area professionals every month. Every two weeks, in between those webinars, will be small group sessions: 

The Recruitment Chairmen Track will break down the elements of dynamic recruitment and the future of recruitment. Participants will focus on building a culture around positive relationships and belonging.

The New Member Educators Track will focus on how to increase belonging and retention in the organization. Participants will learn about Phi Gamma Delta’s New Member Education Program and how to implement it in their chapter. 

The Summit Series Schedule:

 • May 14 - Recruitment Track (small group): register here & New Member Education Track (small group): register here
 • May 28 - Courageous Leaders (all participants):  register here
 • June 11 - Recruitment Track (small group) & New Member Education Track (small group): save the date
 • June 25 - Courageous Leaders (all participants): save the date
  • July 9 - Recruitment Track (small group) & New Member Education Track (small group): save the date
 • July 23 - Courageous Leaders (all participants): save the date
 • August 13Recruitment Track (small group) & New Member Education Track (small group): save the date

For more information or to ask questions, join the Phi Gamma Delta Summit Series Facebook Group.

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Continue to Plan for Ekklesia

All Members

The Fraternity plans to make a decision regarding the 172nd Ekklesia late this month. In the event the Ekklesia is not held as planned, the Fraternity is developing contingency plans to conduct the necessary business of the Fraternity. We continue to ask brothers to hold August 6-9, 2020 but advise that you do not book travel at this time. 

Any brother or chapter wishing to propose amendments to Fraternity Laws for consideration by the 172nd Ekklesia should read this notice for procedures and deadlines for filing. Proposed amendments must be received no later than June 8, 2020. Questions and submissions should be directed to Rob Caudill.

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Holmes Murphy COVID-19 Resources

Officers, House Corporations

As a client of Holmes Murphy, chapter have access to a plethora of risk management resources. Holmes Murphy has produced resources about responding to COVID-19. As campuses begin shifting expectations around chapter houses, the Fraternity recommends reviewing the COVID-19 Closure Checklist and the COVID-19 Opening Checklist.

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Report Spring 2020 Grades, Service & Philanthropy

Officers, Service/Philanthropy Chairmen, Academic Chairmen

Report your 2019-2020 chapter grades, semester service hours completed and philanthropy dollars raised HERE. Most universities do not automatically send this information to the Fraternity Headquarters - we rely on our chapters to get this information to us. Only know some of the information right now? That’s okay. You can submit the form again later! Direct questions to Andrew Depew.

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Treasurer/Finance Update

Chapter Treasurer

Chapter Treasurers, be aware your account with the Fraternity should be paid in full by June 30. Chapter which are unable to pay in full are strongly encouraged to contact Amy Watson as soon as possible to make other payment arrangements. Also, initiation fees must be paid in order for new initiates to receive their Triple A scholarship from the Educational Foundation.

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Phi Gam Store Promo

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© 2016-2020 Phi Gamma Delta

1201 Red Mile Road, P.O. Box 4599
Lexington, Kentucky 40544-4599
phigam@phigam.org  |  859.255.1848

 
 
 

 #1,027 - April 2020

 
 
 
#1,027 - Administrative Edition - 4/3/2020
 

The Friday Letter is a tool for you to use as a chapter leader. It contains important fraternity updates and reminders, as well as tips to help your chapter or colony succeed. Take a moment to review it and share pertinent details with your fellow officers and chairmen.

 

In This Issue

• Officers Calendar
• Submit News
• Supporting Brotherhood
• Donate Life Month
• Annual Awards
• New Member Education
• Recruitment Town Hall
• Summer Events
• Ekklesia
• Philanthropy Resources

Officers Calendar

 • April: Donate Life Month
 • 4/1: Alcohol-Free Housing Exemption Application - PAST DUE
 • 4/14: Deadline to Submit News for the April TFL - Good News
 • 4/15: Deadline for new members to complete GreekLifeEdu Part 2
 • 4/16: Annual Awards Applications due
 • 4/17: Donate Life Blue & Green Day
 • 5/1: Founders Day -  celebrating 172 years!
 • 5/1: Phi Gamma Delta's 3rd annual Giving Day

Submit News: Adapting to the Pandemic

Officers; Service/ Philanthropy Chairmen

How is your chapter/ colony adapting to the pandemic and social distancing measures?

We want to hear how you and your brothers are changing philanthropy events, service projects, chapter meetings, brotherhood events, etc. We also want to know how you are staying connected and supporting each other at this time. 

Submit news to Erica Carlson, Director of Communications, to be included in the April Good News Friday Letter or on the Fraternity's social media accounts.

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Brotherhood Has Now Become a Chapter Effort

All Members

Brothers from every chapter should begin to incorporate regular virtual events to keep up morale and maintain fraternal contact. Here are just some examples as to how you can help your chapter’s brotherhood thrive in this difficult time: 

Chapter Operations:
 • Keep a regular schedule to maintain some semblance of normalcy
 • If you need a Zoom account, let us know ASAP
 • Include new members
 • Give everyone an opportunity to speak and contribute to the meeting. R&Cs and brotherhood reports from each brother are a great way to do this
 • Continue/implement brother of the week program
 • Group “presentations” about a fun topic to the chapter
 • Keep committee work going on outside of chapter meetings and focus on what you can do rather than what you can’t do
 • Alter your senior sendoff, senior wills, final R&Cs to honor your graduating members

Group Calls:
 • Zoom meals together
 • Regular scheduled group calls with randomized brothers
 • Table games like Facts in Five or Pictionary 

Video Games:
 • Jackbox games over Zoom
 • Rocket League
 • Call of Duty
 • Fortnite
 • WoW, LoL, DotA, etc.
 • Jack Foley (Ohio Wesleyan 2022) created a private  Discord Server  so Phi Gam brothers and friends can stay connected through video games

For more information and resources, visit the COVID-19 Guidance page.

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National Donate Life Month

All Members

Several years ago, Phi Gamma Delta partnered with Donate Life and created the Immortal Phi Gam project to encourage members to register as organ, eye and tissue donors. Support Donate Life Month by registering as a donor and encouraging others to register as well.

Register as a donor and Make Yourself Immortal:
 • Step 1 (brothers/new members only): complete the Immortal Phi Gam form
 • Step 2 (everyone): Register as an organ donor online at donatelife.net (US) or blood.ca (Canada).

Also, April 17 is National Blue & Green Day. We encourage brothers to wear blue and green to promote the success of organ, eye and tissue transplants. Share pictures of yourself wearing blue and green on social media on April 17.

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Apply for the 2019 Annual Awards

Officers, Purple Legionnaires, Section Chiefs

The deadline for awards has been extended to April 16 at 11:59 pm PT. Visit phigam.org/Awards for more information or to submit your chapter's applications. 

Chapters may apply for each award separately but must complete submissions for ALL awards/sections to be considered for the Cheney Cup. The Cheney is the culmination of all the other chapter awards. 

Make sure you nominate outstanding brothers for Individual Awards as well! Nomination forms can also be found on the Awards page.

Award winners will be announced this summer. If you have any questions, contact Director of Chapter Services Bryan Hartzell.

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Continuing New Member Education

New Member Educators, Officers

New members are among those who most need to experience the strength of brotherhood during this uncertain time. The responsibility of retaining new members falls on all chapter members, however here are some tips for cabinet and new member educators to navigate this time: 

Keep Meeting:
 • Continue new member meetings via Zoom or other online methods. These meetings should still include cabinet officers, chapter brothers, and graduates, as they would in person.
 • Continue to have academic-focused time for your new members. Ask how course work is going and point them to campus or off-campus resources that can help navigate the online classroom.
 • Utilize new/different resources to develop your new members and invite brothers to join! Online workout classes, virtual concerts, a Zoom call with graduate brothers to discuss their professional success, advice from seniors, assign the Fraternity’s online course Building Courageous Leaders or read The Phi Gamma Delta magazine articles and discuss them. Have a great idea to share with other chapters? Send Director of Education Lauren Leif a quick email, and it might appear on the COVID-19 Resource page.
 • Pay attention to which new members are not engaging with these opportunities and exercise additional compassion to understand their situation.

Stay Connected:
 • Contact each new member each week, even if a text to say hello and ask about one high and one low they’ve experienced that week.
 • Create a group chat for your new member education group so everyone can connect with each other and add new members to chapter committees and the chapter group chat so they can engage with the entire chapter.
 • Schedule virtual hangouts like coffee dates over FaceTime or have your new members pick out a movie to host a chapter Netflix Party.

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Recruitment Planning Virtual Town Hall

Recruitment Chairmen, Officers

On Thursday, April 9 at 6:00 pm ET, headquarters staff will be hosting a Virtual Town Hall for all recruitment chairman and their committees. This Town Hall will discuss the impact COVID-19 has had on recruitment and get started on creating a plan.

Details will be out soon to register and receive information with instructions to join. We look forward to having you all there.

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Summit & Institute Canceled

All Members

The Fraternity has made the difficult decision to cancel this summer's Summit and Leadership Institute.

The staff will be working to move the content of The Summit to a virtual experience throughout the summer. Be on the lookout for more information. 

We have not yet made a decision regarding the Ekklesia. We ask chapters and volunteers to continue to hold August 6-9, 2020, but to avoid booking travel until a decision has been made.

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Continue to Plan for Ekklesia

All Members

While we are not certain if the 172nd Ekklesia will be held as planned, the Fraternity is developing contingency plans to conduct the necessary business of the Fraternity this summer. This includes electing new Archons and amending our Laws. 

The 172nd Ekklesia will elect at least three graduate brothers and one undergraduate brother to serve on the Archonate or board of directors of the Fraternity. Nominations should be submitted no later than May 1, 2020, to be considered. 

Any brother or chapter wishing to propose amendments to Fraternity Laws for consideration by the 172nd Ekklesia should read this notice for procedures and deadlines for filing. Proposed amendments must be received no later than June 8, 2020. Questions and submissions should be directed to Rob Caudill.

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Philanthropy During the Pandemic

Service/Philanthropy Chairmen, Officers

Fraternities and sororities make astronomical impacts on their communities, as evidenced by Phi Gamma Delta chapters along raising $1 million annually for charitable causes. Unfortunately, the COVID-19 pandemic has canceled philanthropic events worldwide, putting greater strain on those who are often the most vulnerable during times like these. 

As you consider how to handle your planned philanthropies, here are a few considerations: 
 1. Postpone Your Event: Inform donors and supporters that the event is being postponed until you can return to campus.
 2. Pivot the Campaign: Rather than hosting an in-person event, you can still host an online fundraiser. Be sure to inform any sponsors or planned participants and ask for their continued support. Need ideas? Check out our COVID-19 Guidance page.
 3. Canceling the Event: If you cannot postpone or pivot your event, the chapter will need to cancel it. We recommend emailing your donors/supporters and ask if they would be willing to allow their donations/ticket sales/apparel purchases/etc. to remain with the chapter and be donated directly to the charity.

If you would like to learn more about how your chapter can run an online fundraiser, please contact Lauren Leif, Director of Education, or schedule a call with Phil, the Vice President of CrowdChange, HERE. To get started on an online campaign, visit phigam.crowdchange.co and click "Start a Fundraiser." While filling out this information, you will be able to enable personal fundraising pages or enable team fundraising pages.

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© 2016-2020 Phi Gamma Delta

1201 Red Mile Road, P.O. Box 4599
Lexington, Kentucky 40544-4599
phigam@phigam.org  |  859.255.1848

 
 
 

 #1,026 - March 2020

 
 
 
#1,026 - Administrative Edition - 3/6/2020
 

The Friday Letter is a tool for you to use as a chapter leader. It contains important fraternity updates and reminders, as well as tips to help your chapter or colony succeed. Take a moment to review it and share pertinent details with your fellow officers and chairmen.

In This Issue

 • Officers Calendar
 • Submit News for the Spring 2020 Magazine
 • Annual Awards
 • Recognize a Graduate Brother
 • Amending Bylaws
 • Grad Communication Services: Pig Dinner
 • Nominate Brothers to the Archonate
 • Peale Fellowship Grant
 • Pig Dinner Prep
 • Spring Break Reminders
 • The Leadership Institute
 • Phi Gam Store Promo

 
Officers Calendar

 • 3/2: Secret Ballot Certificate PAST DUE
 • 3/9: Deadline to submit news for the magazine
 • 3/13-15: Archives Weekend at IHQ
 • 3/22: Journalism Scholarship applications due
 • 3/31: Annual Awards Applications due
 • 4/1: Alcohol-Free Housing Exemption Application due
 • 4/1: UIFI Scholarship Applications due

 
Submit News for the Spring 2020 Magazine

Officers, Advisors

Did you know the "On Campus" section of The Phi Gamma Delta magazine is the most-read section? This section highlights undergraduate chapters' news, so we encourage you to submit stories and photos. 

Submit news and photos to Director of Communications Erica Carlson by March 9.

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Apply for the 2019 Annual Awards

Officers, Advisors

Applications for the Annual Awards are now being accepted for the 2019 calendar year. Visit phigam.org/Awards for more information or to submit your chapter's applications. All applications must be uploaded and submitted by March 31, 2020 at 11:59 pm PT

Chapters may apply for each award separately but must complete submissions for ALL awards/sections to be considered for the Cheney Cup. The Cheney is the culmination of all the other chapter awards. 

Make sure you nominate outstanding brothers for Individual Awards as well! Nomination forms can also be found on the Awards page.

Award winners will be announced this summer at the 172nd Ekklesia.

Questions? Contact Director of Chapter Services Bryan Hartzell.

Recognizing Graduate Brothers

Officers, Advisors

There are two ways Phi Gamma Delta recognizes its graduate brothers for their contributions and/or accomplishments: 

Individual Awards for Volunteers:

The Fraternity's annual awards competition also provides several individual awards to recognize deserving brothers for their contributions as graduate volunteers. Any chapter or individual may nominate graduate brothers for these awards: 
 • Coulter Cup: Graduate brother who has contributed the most to an undergraduate chapter through service in a capacity other than as a Purple Legionnaire or General Officer
 • Crowder Cup: Outstanding Faculty Advisor
 • Durrance Award: Outstanding Purple Legionnaire
 • Haynes Award: Most effective Section Chief

Individual Award nominations must be submitted by March 31, 2020 at 11:59 pm PT.

William A. Martin Distinguished Fiji Award:

Each year, the Archons select up to six accomplished graduate brothers for their faithful and unselfish service to Phi Gamma Delta or their special contribution to mankind and society at-large. We encourage you to nominate deserving brothers by April 1, 2020 for consideration this year. Additional information and past Distinguished Fiji Award recipients are listed at phigam.org/DinstinguishedFijiAward.

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Amending the Constitution & Bylaws

All Brothers

Any brother or chapter wishing to propose amendments to Fraternity Laws for consideration by the 172nd Ekklesia should read this notice for procedures and deadlines for filing. Proposed amendments must be received no later than June 8, 2020. Questions and submissions should be directed to Rob Caudill.

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Graduate Communication Services: Pig Dinner

Corresponding Secretaries, Pig Dinner Chairmen, Presidents, Purple Legionnaires

Let IHQ help your chapter prepare for Pig Dinner by mailing invitations, sending email reminders and printing your Pig Dinner programs! 

We can also mail or email spring newsletters. Plan ahead and check out our Graduate Newsletter Guidelines & Content Ideas to get started. For more information and quotes on mailing services, contact Coordinator of Communications Paige Prylinski.

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Nominate Brothers for the Archonate

All Brothers

The 172nd Ekklesia will elect at least three graduate brothers and one undergraduate brother to serve on the Archonate, or board of directors of the Fraternity. Nominations should be submitted no later than May 1, 2020 to be considered.

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Peale Fellowship Grant

Brothers Choosing Careers in the Ministry

One of Phi Gamma Delta's most beloved and well-known brothers, Norman Vincent Peale (Ohio Wesleyan 1920), made a tremendous impact on the lives of millions of people and Phi Gams with his devotion to God and his service to mankind. To honor his contributions to the world, the Foundation will be awarding scholarship grants for brothers choosing careers in the ministry. 
 • Scholarships for Phi Gams attending seminary
 • Scholarships for Phi Gam ministers to earn continuing education 

To request an application, contact Ben Robinson.

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Pig Dinner Prep

Pig Dinner Chairmen, Corresponding Secretaries, Graduate Relations Chairmen

Pig Dinner is the longest running, chapter-based, annual graduate event in the Greek world. Your Pig Dinner can serve as a celebration of your new initiates or a sendoff to senior brothers. But, most importantly, it is a celebration of your graduate brothers. Planning resources are available on the Pig Dinner page. You may also contact us with questions.

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Spring Break Reminders

Officers, House Corporations

Travel Safely:
 • Whenever possible, utilize professional transportation
 • If driving, switch drivers often and get rest
 • Don't overload the vehicle
If You Visit Other Chapters:
 • Give chapters notice you are coming
 • Violations of the risk management or hazing policies can spur disciplinary action
 • Remember, you are guests

Work with your House Corporation to make sure your house is secure over the break. Have fun and stay safe!

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The Leadership Institute

Undergraduates

Are you ready to make positive change that has a lasting impact for your chapter? If so, apply for The Leadership Institute. This five-day experience comes at NO COST to members. Applications are due April 13 for our two sessions this summer in Wilmore, Kentucky. 

Additional information can be found here.

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© 2016-2020 Phi Gamma Delta

1201 Red Mile Road, P.O. Box 4599
Lexington, Kentucky 40544-4599
phigam@phigam.org  |  859.255.1848

 
 
 

Good News Edition

 
 
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#1,038 - Good News 
 
2/19/2021
 

In This Issue

 • Submit News
 • Good News Video
 • Chapter/Colony News
 • Shining Stars

Submit News for the Spring 2021 Magazine
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Would you like to see your chapter's or brothers' news featured in The Phi Gamma Delta magazine? 

Submit news and photos to the Director of Communications by Monday, March 8, to be included in the spring 2021 issue.
*We also want to hear about your graduate brothers. Submit news to be included in the "Graduate Almanac" section in the magazine.

Submit News!
 
Good News Video Edition: Brothers Making Philanthropy & Service a Priority
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Chapter/Colony Successes


^ During the fall 2020 semester, Epsilon Alpha at Alberta hosted a blood drive.

Beta Psi at Boise State welcomed eight men to their spring new member class.

The Delta Chapter partnered with the Kappa Kappa Gamma Sorority at Bucknell for their "Souper Bowl" philanthropy event. The chapters collected canned food during the week of January 31-February 6. They also sold "Souper Bowl" T-shirts to raise money to purchase more cans. All the canned food was donated to a food pantry in the Lewisburg, Pennsylvania area.

Alpha Rho at Central Arkansas sent flowers and cards to each sorority on campus for Valentine's Day.

 
 
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^ In December, brothers from the Omega Phi Chapter at Central Florida volunteered with Feeding Children Everywhere by packaging 50,000 meals.

Brothers from the Phi Kappa Chapter at Colorado State were the intermural dodgeball champions for the fall 2020 semester.

Phi Sigma at Florida State had to rethink their annual Camp Kesem (CK) philanthropy event due to the pandemic. Typically, the Chapter hosts a sorority-fraternity flag football tournament to raise money for CK. Instead, the Chapter held a gift card raffle, where every $5 donation earned a single entry. The prizes were gift cards to various local restaurants and stores. Through the event, the Chapter raised over $1,000. CK is a national nonprofit dedicated to supporting children through and beyond their caregiver's cancer.

The Pi Deuteron Chapter partnered with the University of Kansas to run a blood drive. During the event, nearly 200 pints of blood were collected, and the blood was sent to hospitals in the state of Kansas.


^ The Kappa Upsilon Colony at Kent State hosted Heal Hearts with Hearts to raise money for the American Heart Association (AHA). The Colony sold hearts with messages for a $1 donation, and each heart sold was placed on the Colony's house. All money was donated to the AHA.

Alpha Gamma at Kettering A raised money for the National Alliance on Mental Illness (NAMI) by selling football squares for the Super Bowl.

In October 2020, Gamma Deuteron at Knox hosted a virtual Homecoming to give graduate brothers a chance to catch up and share stories of the past and present.

In November, the Delta Colony at Nevada Reno volunteered at the Sierra Safari Zoo. Brothers helped by cleaning and disinfecting the zoo so families could still safely visit.

Epsilon Omicron at Oregon created a fundraiser for a friend, and member of the University's Greek community, who was diagnosed with a brain tumor that must be surgically removed. The cost of brain surgery is extremely expensive, so the Chapter created an in-house fundraiser to help. Together the brothers raised over $1,300, which was donated directly to their friend's GoFundMe page.

This weekend, the Gamma Phi Chapter is participating in Penn State's THON, a student-run philanthropy that raises money and awareness for childhood cancer. THON is a 46-hour (no sitting and no sleeping) dance marathon event, which is held annually in February.

Sigma Eta at Sam Houston State won the IFC football tournament during the fall 2020 semester.

The Delta Colony at Seton Hall partnered with the Zeta Tau Alpha Sorority to raise money for the Breast Cancer Research Foundation during the fall 2020 semester.

Kappa Tau at Tennessee welcomed 17 men to their spring 2021 new member class. This puts their total number of active brothers and new members at over 100 for this first time since 2015.


^ In January, Sigma Alpha at Texas San Antonio hosted a canned food drive for The Roadrunner Pantry, UTSA Student Union's food pantry.
The Chapter also volunteered to clean-up Roadrunner Way, one of the most traveled streets in the area.

Several brothers from the Upsilon Sigma Chapter at Utah State volunteered at a local indoor triathlon.


^ Several Mu Pi at Virginia Commonwealth brothers made the Dean's List for the fall 2020 semester.
Pictured (L-R, top-bottom): Owen Nemeth, Michael Portillo (2021), Greg Barengolts (2023), David Ellis (2021), Jack Mitchell (2022), Dayvonte Davis (2021), Thomas Levine (2021), Andrew Nunn (2021), Perry Freed (2021), Bas Philipsen, Augusto Gonzalez (2022), Dalton Draper (2022), Erik Libao (2022) and Chase Heroux (2021).

During the fall 2020 semester, the Psi at Wabash BCA hosted a socially distant cookout to help graduate and undergraduate brothers connect.

In November, Delta Mu at Wayne State hosted FIJI's Furry Friends Contest, a virtual fundraiser for the Michigan Humane Society (MHS). Typically, the Chapter hosts an annual petting zoo to raise money for the MHS, but that was not an option due to the pandemic. The Chapter adapted the event to a cutest pet competition, where participants were asked to donate and vote which Delta Mu brothers' pet is the cutest. All proceeds were donated to the MHS.

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Shining Stars
 

Alberta brothers Francois Kohlman-Asselin (2023), Calvin Choi (2021) and Cameron McDowell (2021) were elected to Alberta's IFC as VP - Recruitment, VP - Greek Relations and VP - Social, respectively.

John Kozar (2022), Thomas Summers (2023) and Christian Spence (2024) were selected to serve on Auburn's IFC as Vice President of Recruitment, Director of New Member Education and Director of Public Relations, respectively.

Rett Waggoner (Auburn 2022) was elected President of Auburn's Student Government.

 
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^ Aaron Pickering (Coastal Carolina 2021) was named Vice President of Public Relations of the IFC.

John Howell (2022) and Danny Osafo (2022) were elected to Iowa's IFC as VP Academic Achievement and VP Diversity & Inclusion, respectively. Previously, John served as Risk Manager and Community Service Chapter, and Danny served as Brotherhood Chair and DEI Chair.

 
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^ Clay Scherer (Ohio State 2022) recently won the 2021 Pace Setter Award, which is given to the most distinguished student in OSU's Fisher College of Business. Clay double majors in finance and marketing with a minor in political science, and he currently serves his chapter as a Social Chair. He also earned an internship at Procter & Gamble this summer.

 
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^ Rasheem Thornton (Old Dominion 2022) (center) was recently elected President of the Omega Deuteron Chapter. He is the first Black president in the Chapter's history.

Alex Pouttu (Wayne State 2021) was recently elected IFC President.

Kendall Wheeler (2023) and Matthew Wininger (2022) were awarded the Benjamin A. Gilman International Scholarship from Western Kentucky University. They were two of 25 students who received this scholarship for studying abroad.

 
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^ Veer Shete (Western Ontario 2021) and his team won the 7th Annual Expand Your Empire, a real estate development case competition. Students from 14 schools across North America, Europe and Asia compete in the competition each year.

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© 2016-2021 Phi Gamma Delta

1201 Red Mile Road, P.O. Box 4599
Lexington, Kentucky 40544-4599
phigam@phigam.org  |  859.255.1848

 
 

 #1,034 - November 2020

 
 
Banner Image
 
#1,034 - Good News 
 
11/20/2020
 

In This Issue

2021 Fiji Academy

Submit News

Good News Video

Chapter/Colony Successes

Shining Stars

 
IHQ Office Closure - Thanksgiving

The International Headquarters office will be closed November 23-27 for Thanksgiving.

If there is an emergency, please call IHQ at 859-255-1848 and listen for prompts to leave a message in the emergency voice mailbox.

 
Register for the 2021 Fiji Academy
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The 2021 Fiji Academy will be held virtually on January 8-9, 2021.

This is an exceptional opportunity for new officers to learn the necessary skills to be successful leaders in their chapters. Each chapter/colony is required to have at least three participants. We encourage additional brothers to attend as training tracks are offered for ALL five elected officers, New Member Educators and Recruitment Chairmen. 

For more information or to register, please visit 
phigam.org/Academy.

Register Now
 
Submit News

Would you like to see your chapter's/colony's news featured in the magazine or The Friday Letter?

Submit news to be included in an upcoming edition.

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Good News Video: Fall Highlights
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^ November's Good News Video features stories from Chi Deuteron at Kansas State, the Delta Colony at Seton Hall and Alpha Rho at Central Arkansas.

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Chapter/Colony Successes

In September, Alpha Omicron at Akron experienced significant financial hardships due to COVID-19, which jeopardized the future of the chapter house. Through the fundraising efforts of undergraduate and graduate brothers, over 100 graduate brothers donated more than $50,000 to the House Corporation to ensure the future of the chapter facility.

On September 20-30, Alpha Beta at Alabama Birmingham hosted their third annual Island Princess Competition, which benefits the American Cancer Society (ACS). This year, the Chapter held several virtual events for candidates to compete in. The candidate who raised the most money for ACS by the end of the week was crowned Island Princess. The event raised over $2,000 for the ACS.


^ This summer, brothers from the Beta Sigma Chapter at Ball State participated in a local peaceful protest. Several brothers participated in a constructive conversation with the chief of police about changes that can be made, and brothers also provided community members with free water and face masks.
Pictured: local officer (left) with Syrus Anderson (2020) (right).


^ Several brothers from the Beta Gamma Chapter at Bowling Green volunteered with the First Christian Church to help set up for their annual Thanksgiving Food Drive.

During National Hazing Prevention Week (September 21-25), Beta Pi at Bradley brothers wore purple every day to show that Phi Gamma Delta is strictly against hazing as it does not build better men.


^ The Delta Colony at Christopher Newport recently welcomed several men to their Delta New Member Class.

 

Mu Beta at Coastal Carolina participated in Food Lion's campaign, Food Lion Feeds. Brothers helped purchase and package 33 boxes of dry and canned goods, which were donated to a local food shelter.

Gamma Tau at Georgia Tech recruited the largest new member class of any fraternity on campus, with 25 new members during the fall semester.

Despite the difficulties involved with recruitment during the pandemic, Mu Iota at Idaho completed a successful fall 2020 recruitment with 17 new members. This is the largest new member class on Greek row. The new member class also had the highest GPA in the Chapter's recent history.


^ Zeta
at Indiana's New Member Class received the Top Fundraising Group Award for the University's Dance Marathon, which benefits the Riley Children's Hospital. They raised over $40,000, bringing the Chapter's overall fundraising total to $66,483.

This semester, Alpha Iota at Iowa State added several precautions to the chapter house due to COVID-19. They are performing weekly fumigation, they installed a new HVAC air filter and brothers are wearing masks in all communal areas of the house. The Chapter also moved their annual philanthropy to an online event.

Upsilon Kappa at Kentucky completed their fall recruitment program with 47 new members. This was the largest new member class of any fraternity on campus.

Psi Mu at Missouri State once again partnered with the Alpha Chi Sorority for their Make-A-Wish philanthropy event. Typically, the event is held on campus, but this year, they hosted the fundraiser online. Through hard work and planning, the chapters raised over $5,600 for the Make-A-Wish Foundation.

Nu Eta at Northeastern participated in a virtual paint night with the Kappa Delta Sorority. Everyone painted on their own canvas and enjoyed each other's company while sharing their masterpieces on Zoom.

Seven brothers from the Nu Alpha Chapter at Northern Arizona volunteered to clean local Flagstaff, Arizona hiking trails. While volunteering, brothers followed CDC guidelines by wearing masks and meeting in a small group.


^ Omicron Deuteron at Ohio State welcomed 19 men to their fall new member class.
The new members are pictured participating in virtual new member education.

On September 12-13, Theta Deuteron at Ohio Wesleyan live-streamed video games for 24 hours to raise money for the USO. During the 24-hour period, 184 friends, family members, undergraduates and graduate brothers watched the live-stream, and the Chapter raised over $400 for the USO.

Due to the pandemic, Lambda Iota at Purdue faced challenges with recruitment just like other chapters during the fall 2020 semester. Although unable to recruit through their typical recruitment events, the Chapter recruited a full new member class through calls and one-on-one meetings. The Chapter is looking forward to continuing these practices, which were put in place to ensure a safe semester for brothers.

Rho Chi at Richmond created a COVID-19 Support fundraiser to help the greater Richmond, Virginia community during the pandemic. The Chapter set a goal to raise $1,250 for CARITAS Charity, which provides support to the most vulnerable community members in Richmond. The Chapter exceeded their goal by raising over $1,260 for CARITAS.

The Alpha Phi Chapter at San Diego partnered with the Alpha Chi Omega Sorority to host the Virtual Walk a Mile 2020 philanthropy on October 1-14. The event raised awareness for domestic violence while also raising money for Becky's House Domestic Violence Program. Individuals were able to participate in the virtual walk by making a $5 donation. And the individual who walked (or ran) the most miles on October 1-14 won a FitBit.

Kappa Tau at Tennessee partnered with the Alpha Chi Omega Sorority to compete in the University's Annual Homecoming, which was rebranded as spirit week this year. The chapters won first place in the competition, which was a first for in Kappa Tau's history.


^ Sigma Alpha at Texas San Antonio volunteered with Habitat for Humanity by landscaping for a local family.

In September, brothers from the Psi Chapter at Wabash  volunteered to paint a plane hanger. They also delivered care baskets to local firefighters and EMTs.

Rho Tau won William & Mary's Award for Outstanding Fraternity, the highest recognition at the College.

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Shining Stars
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^ Jackson Ross (Chicago 2021) was selected as to the 2020 Allstate AFCA (American Football Coaches Association) Good Works Team. He was one of 22 football players selected.

Bryce Pritchard (DePaul 2020) won the Order of Omega's Senior Stole Award for his academic achievements and his work for the Greek life community.

Nathan Trees (Drake 2021) was elected Vice President of Student Life for the 2020-21 school year.

Kyle Naderhoff (Miami 2022) was recently elected President of the IFC. Previously, Kyle served the IFC as VP of Philanthropy & Community Service, where he led 25 fraternities to increase their community service by 1,000 hours and to raise $40,000 in donations during the pandemic. He also serves as the Finance Committee Chairman of the University's Commercial Banking Club.

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^ During the summer, Rasheem Thornton (Old Dominion 2022) organized a peaceful march in his hometown of Purcellville, Virginia. With the help of his Young Life leaders and local authorities, a march of over 1,000 people took place. The march concluded with a meeting of the town's police, where they discussed police and education reform and the Breath bill, which which ensures authorities will be held accountable.

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^ In October, Nick Pell (Tennessee 2023) was diagnosed with stage 3-C testicular cancer, which has spread to his lymph nodes, liver, kidneys and lungs. Selflessly, Nick asked his chapter to create a fundraiser for the Testicular Cancer Society to help other men who are fighting a similar battle. Currently, the Chapter has raised more than $18,000 of their $20,000 fundraising goal. To learn more about Nick or to donate to the cause, click here.

Tyler Watson (Wabash 2022) was selected as one of four managers on Wabash's COVID Action Response Education (CARE) Team. Tyler and the other three managers will oversee all 40 members of the CARE Team, who are responsible for responding to student concerns, boosting student morale and encouraging the campus to follow public health guidelines. The managers will also work closely with the Healthy Campus Task Force to figure out new ways to help with the college's COVID-19 response.

Garrett Edmonds (Western Kentucky 2021) was recently elected President of the SGA.

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© 2016-2020 Phi Gamma Delta

1201 Red Mile Road, P.O. Box 4599
Lexington, Kentucky 40544-4599
phigam@phigam.org  |  859.255.1848

 
 
 

 #1,031 - September 2020

 
 
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#1,031 - Good News 
 
9/18/2020
 

In This Issue

 • Submit News for the Fall Magazine
 • #JoinTheFight Against Hazing Campaign
 • Good News Video Edition
 • Chapter/Colony Successes
 • Shining Stars

 
Submit News for the Fall Magazine
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Would you like to see your chapter's news in the "On Campus" section of The Phi Gamma Delta magazine?

Submit news and photos to Director of Communications Erica Carlson by Monday, September 21 at 11:59 pm PST to be included in the fall 2020 issue.

Submit News!
 
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#JoinTheFight Against Hazing Campaign
 

The Fraternity's #JoinTheFight Against Hazing social media campaign continues during National Hazing Prevention Week (NHPW), on September 21-25. We need your help to engage as many brothers, new members, parents and friends as possible!

During NHPW, and beyond, we invite you to participate in the following ways:
 • Share/retweet the Fraternity's #JoinTheFight posts on Facebook, Instagram and Twitter.
 • Sign the Pledge to Join the Fight Against Hazing, and ask your brothers/new members to sign the pledge with you.
 • Tell us why you are Joining the Fight against hazing, by posting "I Joined the Fight against hazing, because...(your reason)" on your social media accounts. And don't forget to use the #JoinTheFight hashtag.
 • Educate yourself and your members about the Fraternity's hazing prevention plan and resources at phigam.org/FightHazing.
 • Invite your brothers and friends to participate in the campaign. Anyone can Join the Fight, not just Phi Gams.

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Good News Video: September Highlights

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Chapter/Colony Successes

The Pi Chapter at Allegheny received the Fraternity of the Year Award, which is awarded to the chapter that is making a positive impact on campus and is continuously dedicated to community, scholarship, philanthropy and friendship.

Alpha Psi won Austin Peay's 2020 Wyatt Award, recognizing outstanding school spirit. This is the second consecutive year the Chapter has won this award.

After Chi Iota at Illinois' philanthropy events were canceled, Philanthropy Chairman Joel Peruba (2023) and Michael Purk (2023) decided to create a new March Madness Game Pigeon App virtual fundraiser. Seventy-four brothers participated in the game app and raised over $500 for their chapter house cook, who was affected by the pandemic.

The Mu Chi Chapter received several awards from James Madison's Fraternity & Sorority Life for the 2019-20 academic year. They were awarded Silver for Excellence in Academic Achievement, Gold for Excellence in Member Development and Gold for Excellence in Philanthropy & Service. Most notably, the Chapter won Fraternity of the Year.

Epsilon Lambda at Michigan State made a generous donation of non-perishable food to the Salvation Army in Lansing, Michigan.

After the pandemic hit, the Epsilon Chapter at North Carolina did not know what to do with their remaining dues and gross food costs. The Chapter's executive committee sent an email to members and parents to determine what to do with those costs, and they voted to donate a portion of their refund, $7,254, to the Carolina Student Impact Fund (CSIF). The CSIF supports students who are experiencing unexpected financial hardships due to the pandemic. The Chapter hopes to continue making contribution to the fund in the future.

Brothers from the Pi Sigma Chapter at Pittsburgh held their annual Pitt FIJI Open in July. The 17 graduates and 14 undergraduate brothers who attended the event had a lot of fun while maintaining social distancing. Max Johnson (2020), who played for the Pitt Golf Team, won the event scoring a 76. 

^ Nu Beta at Rutgers created a GoFundMe fundraiser in memory of Alex Marion (2023) (pictured), died on August 16 after battling heart disease. The Chapter decided to raise money for the American Heart Association (AHA) and the Lebanese Red Cross (LRC), which was the first organization Alex wanted to raised money for when he was elected Philanthropy Chairman. Within a few weeks, the Chapter raised over $5,600 for the AHA and LRC.

^ Sigma Eta at Sam Houston was awarded the Outstanding Non-Greek Collaboration Award at the 2020 Annual Pantheon, the SHSU Greek Life Awards Ceremony. They received the award for forming a meaningful connection with SHSU's Diamond Kats. Additionally, Joseph Oviedo (2021) won the Demeter Award, as a leader in service, and David Brooke (2020) won the Athena Award, for outstanding academic excellence.

The Mu Lambda Chapter at South Carolina partnered with the Phi Delta Epsilon International Medical Fraternity to form the Carolina vs. COVID-19 fundraiser, benefiting the Prisma Health Relief Fund (PHRF). All money raised will contribute to purchasing vitally needed hospital equipment needed to protect local healthcare providers. They raised over $1,700 for PHRF.

Brothers from the Alpha Mu Chapter at Texas A&M collected diapers for single mothers who are served by SingleMoms Created4Change Advocacy & Empowerment Center (SM C4C). SM C4C is a nonprofit organization focused on empowering single mothers to thrive emotionally, physically and financially.

^ Chi Eta at Western Kentucky welcomed seven new members (pictured) during the fall 2020 semester.

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Shining Stars

Jalen White (Austin Peay 2020) received the Unsung Hero Award from the University's Office of Fraternity & Sorority Affairs.

Chris Avitabile (Florida 2020) was selected as a member of Florida Blue Key, the oldest and most prestigious leadership honorary in the state of Florida.

Several Iowa brothers have been recognized for their outstanding academic achievement in 2020:
- Riley Roos (2020) won the Treverbaugh Award (highest honor that can be bestowed to a brother of an undergraduate chapter).
- Jon Tseng (2022) received the Amend Award (recognizes the new member of the year).
- Andrew Gastineau (2021), Henry Hammer (2023) &  Ethan Kloster (2023) won the Maher Award (for brothers with the highest GPA).
- Sam Rodeghiero (2020), Sullivan Hartsook (2022), Sam Knoshaug (2022), Sam Mansfield (2022) &  Christian Urice (2020) won the Coulter Award (for brothers with the greatest GPA improvements).

Ben Brown (Kansas 2022) was recently elected Director of Scholarship for the IFC.

Mississippi State brothers Campbell Taylor (2023) and Will Couch (2023) were selected to serve on the 2020-21 Student Association Cabinet as Freshman Council Director of Policy and Freshman Edge Director of Outreach, respectively.

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^ Jose Matute (2021) was elected President of Ohio Wesleyan's student government, making him the first Hispanic president. Jose is a political science and pre-law double major, with an economics minor, and he is a first-generation college student. Jose plans to attend law school after graduating in May. To learn more about Jose, read OWU's article here.

Garrett Wight (Rose-Hulman 2020) received the John A. Logan Award, which is given to one male and one female senior athlete who has achieved the highest GPA while participating in sports. Garrett is a mechanical engineering major with a 3.92 GPA. He also recently accepted a position with Bastian Solutions, working full-time with his summer internship mentor, Nate Richter (Rose-Hulman 2009).

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^ Latham Davies (2022) (left) and Solomon Davis (2022) (right) earned Wabash's Benjamin A. Gilman International Scholarships to study abroad. Latham, a religion major, will study abroad in Rabat, Morocco during summer 2021. Solomon, a religion major and education minor, will travel to Salzburg, Austria during the spring 2021 term.

Sean Dillon (Western Kentucky 2022) was named Outstanding Junior in Information Systems, and he won the Donald Zacharias Fraternity Scholarship.

Ben Kandah (Western Michigan 2021) landed an internship with Ford Motor Company. Ben is an integrated supply management major, and he is a member of the student-run Supply Chain Management Association.

Jesse Zender (Western Ontario 2021) shadowed Mary Ann Yule, CEO of HP Canada, as a part of the CEOx1Day Program. He was one of 20 students selected to shadow CEOs from across Canada.

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© 2016-2020 Phi Gamma Delta

1201 Red Mile Road, P.O. Box 4599
Lexington, Kentucky 40544-4599
phigam@phigam.org  |  859.255.1848

 
 
 

 #1,028 - April 2020

 
 
Banner Image
 
#1,028 - Good News 
 
4/17/2020
 

In This Issue

Submit News

Chapter, Colony, Grad Chapter News

Spotlight

Day of Brotherhood

 
Submit News

How is your chapter / colony / graduate chapter adapting to the pandemic? How are your brothers supporting each other?

We want to hear how you are updating service projects, philanthropies, chapter meetings, grad chapter/brotherhood events, etc. And how you are staying connected and supporting one another at this time.

We also want to hear about the brothers who are first responders during the pandemic.

Submit news to be shared on the Fraternity's social media accounts or website.

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Brothers,

We are truly living in unprecedented times, and our brothers are doing their best to adapt to the situation. Instead of reporting our standard "Good News" this month, we want to highlight the chapters, colonies and graduate chapters, which are adapting by updating events and philanthropies and making brotherhood a priority. We also want to highlight brothers who are supporting others, helping those most in need and working on the front lines during this pandemic.

Chapter, Colony & Graduate Chapter News

^ Pi at Allegheny shares why mental health and friendship are important.

Beta Nu at Appalachian State recently held their first online brotherhood event. The Chapter is planning more online events in the future, and they invite graduate brothers to join as well.
The Chapter also partnered with the Delta Zeta Sorority and raised over $700 for FARM Cafe, so they can "Buy Boone Lunch." FARM Cafe is a nonprofit, pay-what-you-can restaurant in Boone, North Carolina.

 
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^ Beta Sigma at Ball State shares a positive message with their members. 

Lambda at DePauw held a T-shirt fundraiser. All the proceeds from their T-shirt sales were donated to the United Way for Putnam County: COVID-19 Relief Fund.

Embry-Riddle's Relay for Life had to be canceled due to the pandemic. However, Brandon Augustin (2020), the Relay for Life student event coordinator, decided (just five days before the event) to change the in-person event into a social media takeover event. The goals of Relay for Life are fundraising and awareness - both of which are easily capable through social media. Brandon spoke with the Relay for Life representative, who approved the social media event, which means his chapter is hosting the first-ever social media Relay for Life. The Chapter raised over $1,000 and awareness for the cause.

Epsilon Iota at Evansville is currently hosting a fundraiser for Easterseals. Easterseals provides services to children and adults with disabilities and/or special needs and supports their families as well. The organization currently needs urgent funding to continue to provide services to families in the greater Evansville, Indiana community.

Upsilon Kappa at Kentucky participated in a Virtual Out of the Darkness Walk (OODW) on April 5. The OODW, which supports the American Foundation for Suicide Prevention, was originally supposed to take place on UK's campus, but was adapted to a virtual event. Brothers participated by walking in their respective neighborhoods, sharing their walks on social media and raising money for the American Foundation of Suicide Prevention. The event was coordinated by Clay Barnett (2020) and Kenyon Ghayoumi (2020)

The Knoxville Graduate Chapter hosted a virtual happy hour on April 9 from 5:00-5:30 pm.

^ The Delta Colony at Loyola New Orleans partnered with Merchose to design and sell a COVID-19 Relief T-shirt. All proceeds from the T-shirt sales will benefit the Frontline Responders Fund, which is helping to provide supplies to the front lines both locally and nationally. T-shirts can be purchased online until April 15.

^ Rho Phi at Rose-Hulman shared ideas to stave off boredom during self-isolation. 
Additionally, several brothers participated in the Fraternity's Recruitment Town Hall on recruitment during the pandemic.

Chi Kappa is participating in West Chester IFC's Call of Duty philanthropy on April 25. For this event, teams of six must pay a $60 fee to play in the Call of Duty tournament. The winning team will win 25% of the pot, and the rest will be donated to COVID-19 First Responders.

Brothers from Epsilon Chi at Wisconsin Eau Claire decided to volunteer at Ruby's Pantry, a local pop-up food pantry, despite the pandemic.

Due to the pandemic, Pi Iota at WPI modified their original Humvee Push philanthropy. Instead, teams competed to raise the most money and submitted a Photoshop image of their team pushing a Humvee. The challenge took place from April 4-11.

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Phi Gam Spotlight
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^ Alex Thatcher (Connecticut 2022) (left) and his EMT partner Sean Swider (right), a member of Phi Kappa Psi at Maryland, are pictured during a break between calls helping fight the COVID-19 pandemic. 

Florida's Chapter President Michael Morin (2020), a member of the Army National Guard, has been called to active duty to assist with a coronavirus testing site.

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^ Brendan Roe (Iowa 2021) is stepping up to be a Bone Marrow donor through Be the Match. Brendan said, "I would have never guessed two years ago, when I signed up with my 30 fraternity brothers at Iowa's Dance Marathon, that I would get the phone call to donate. With starting nursing school in the fall, I couldn't think of any better way to start off a career of helping others than helping someone else that needs it. I ask everyone in a time of the unknown to not forget about others, to remember to give a helping hand and give someone hope. You give hope to a mother, father, daughter, son, child or friends."

Jason Isbell (Memphis 2001) and his wife, Amanda Shires, have been performing live virtual concerts to raise money for MusiCares COVID-19 Relief Fund, which helps musicians and other music industry professionals affected by the pandemic.

Jack Foley (Ohio Wesleyan 2022) set up a private Discord gaming server for all Phi Gams, so brothers and friends can stay connected, while maintaining social distancing. Discord is a free platform, which will allow brothers to voice and text chat with one another while playing video games. For more information or to join there server, click here.

David Horn (Oregon State 2008), the Kappa Omicron Chapter's house dad, recently helped a COVID-19 response team collect over 20,000 pairs of gloves and other useful medical supplies.

Jim Gaffigan (Purdue 1988) and his wife, Jeannie, started a fundraiser to deliver food to New York City hospitals through their nonprofit organization, The Imagine Society.

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^ The Wayne State Chapter shared their gratitude for their Section Chief Ryan McFarland (Ball State 2002), who is a nurse risking his life to help those that are in need during the pandemic.

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^ Mo Ibrahim (Western Michigan 2021), who works at the Bronson Hospital, is helping fight the COVID-19 pandemic.

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Day of Brotherhood


What a difference a month can make. We hope you and your family have adjusted to the current crisis and are staying healthy. Given this unprecedented situation, we have decided to repurpose our planned Giving Day on May 1 to a Day of Brotherhood. We chose to focus on brotherhood because friendship and connecting with your brothers are more important than ever. 

Our goal for the Day of Brotherhood is to encourage brothers and friends to connect and support one another. Throughout the day, we will host several events to foster connection and a variety of educational sessions. We will share updates about the Fraternity and will hold several social media challenges throughout the day. Make sure to follow us on Facebook, Instagram and Twitter to learn more. We even included some activities to get the whole family involved! 

The primary focus of the day is on our brotherhood. However, we know there are brothers and friends of Phi Gam who will still make a donation, and we are very grateful! For those who want to donate, we will identify several areas of need where your donation can help our undergraduate brothers. You will have the opportunity to select which area(s) you want to support.

For more information and updates, visit phigam.org/Brotherhood. If you have any questions, please contact Duke Murphy.

Get Connected to Our Brotherhood on May 1 (10 am - 10 pm ET)!

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© 2016-2020 Phi Gamma Delta

1201 Red Mile Road, P.O. Box 4599
Lexington, Kentucky 40544-4599
phigam@phigam.org  |  859.255.1848

 
 
 

Beginning of the Year Reminders

 
 
Beginning of the Year Reminders: 2020-21 Academic Year
 
 

In This Issue

 - Amendments of Law By the Ekklesia
 - Amendment to the Risk Management Policy
 - Anti-Fraternity Activism
 - Fall Support Model
 - Chapter Expectations
 - Review Pertinent Policies
 - Emergency Response Tips & Resources
 - Roster Updates & Mandatory Fees
 - President & New Member Educator Agreements
 - IHQ Support

 

Brothers,

Welcome back! We hope you and your families have stayed safe and healthy through everything 2020 has brought your way. As I am sure you have heard many times, the spring and summer have been unpredictable and unprecedented. We want to thank you for participating and engaging in programming we provided during this time, particularly the 172nd Ekklesia, The Summit Series, Day of Brotherhood, Pig Dinners and more. Many will soon start the fall term, and we want to give you a complete update on all matters of the Fraternity – billing updates, chapter support, new member education and more. 

Please read this message in its entirety and reach out directly to us if you have any questions or concerns. Thank you again for all the work this summer, our brotherhood is stronger because of your commitment to each other.

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Amendments to Fraternity Law By the 172nd Ekklesia

The 172nd Ekklesia, conducted virtually, approved several amendments to the Fraternity’s Bylaws and Constitution. This memo includes details of the approved amendments and instructions regarding updating current copies of the Bylaws and Constitution.

The Laws of the Fraternity are for brothers only. The same is true of the memo summarizing amendments passed by the Ekklesia. You must log-in to the website to access the above-mentioned memo. A forgotten password link is available if you do not readily know your username and/or password.

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Amendment to the Fraternity's Risk Management Policy

The Archons recently amended the Fraternity’s Risk Management Policy to add:
All chapters, colonies, brothers and new members should adhere to the guidelines and regulations set forth by their college/university, local governmental and state/provincial authorities regarding public health. This includes, but is not limited to, COVID-19 pandemic guidelines and regulations related to group gatherings, social distancing, use of personal protective equipment and adherence to quarantine orders. 

It is the Fraternity’s expectation that all brothers, new members, chapters and colonies comply with all local guidelines and regulations related to COVID-19. Those chapters and colonies that do not may be subject to disciplinary action by the Fraternity for violation of the Risk Management Policy. Those brothers and new members that do not are expected to be held accountable by the chapter or colony.

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Abolish Greek Life Accounts & Anti-Fraternity Activism

We continue to see more social media accounts that are soliciting and posting anonymous reports of sexual misconduct as well as acts of racism, intolerance and homophobia. Most accounts are institution specific and not specifically targeting fraternities or sororities. However, individuals and related organizations are being named. In some instances, this has also led to local activism and calls to abolish fraternities and sororities. IHQ has worked closely with over 30 chapters that have experienced this kind of account/activism on their campus. As the term is beginning, we want you to be aware of our protocol and talking points on this matter. Should you become aware of this activity on your campus, reach out to Helen Lahrman or call 859-255-1848 ext. 115.

Talking points are listed below:
 • All stakeholders should collaborate on improving campus culture while also respecting the desire of students to form lawful associations that align with core institutional values.
 • Any call to remove fraternities and sororities from a college campus may calm current unrest but will fall short of truly dealing with campus-wide cultural challenges.
 •  We are committed to diversity and inclusion and [organization] does not accept the false binary choice between disbanding or perpetuating harm.
 •  Abolishing fraternities and sororities is a short-sighted decision that will rob future students of the opportunity to be part of organizations that promote personal development and healthy, lifelong relationships.
 • We support and will stand up for the rights of college students who seek to form lawful, positive, enriching fraternal bonds in organizations that meet their developmental needs.
 • Interfraternity Councils do not have the authority to abolish a community, disband a chapter, cancel recruitment, or limit chapter operations.
 • Our chapter at [college/university] will continue to stand for [values/mission] and treat all members of our campus community with dignity and respect.

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Fall Fraternity Support Model

As a result of state and local guidance in Kentucky, as well as across the country, Field Secretaries and other staff will not be conducting normal travel and in-person chapter visits. Instead, Field Secretaries will conduct several virtual check-ins with their chapters on a more frequent and consistent basis. Plans are as follows: 
 • Virtual meetings at a frequency and on a schedule to be determined by the Field Secretary and the Chapter President
 • Submit Chapter Progress Report forms
 • Goal setting and tracking with the Field Secretary

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Fraternity Expectations for Chapters

COVID-19 Guidance:
 • Strictly adhere to all college/university, local and/or state/provincial COVID-19 guidance and regulations, including those regarding social events and in-person gatherings
 • Adhere to all expectations set by your house corporation related to the use of and living in the chapter house
 • Avoid social gatherings, whether formal or informal, that do not comply with social distancing, mask use and/or group gathering guidelines and regulations

Recruitment:
 • Utilize available resources
 • Consistent and frequent updating of ChapterBuilder
 • Follow local, state, federal COVID guidelines for gatherings/events
 • Complete new member reporting form on time
 • Adhere to new member education timelines/due dates

Brotherhood:
 • Follow local, state, federal COVID guidelines for gatherings/events
 • Focus on preserving and growing brotherhood/relationships

Scholarship:
 • Advice for Academic Success in Online Courses
 • Ensuring Academic Excellence During COVID-19
 • Design chapter-specific scholarship plan for virtual/hybrid classes

New Member Education & Initiation:
 • Contact Lauren Leif for questions about New Member Education and Andrew Depew for questions about GreekLifeEDU for new members
 • Pursuant to authority granted by the 172nd Ekklesia, the Archons have provided all chapters relief from strict adherence to the Bylaws requiring pledging and initiation ceremonies. Broad guidance will soon be provided to conduct these ceremonies in modified formats and based upon local COVID-19 guidance. In the meantime, contact Bryan Hartzell or Joe Roth for guidance on Initiation and Ritual

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Review Pertinent Policies with Your Chapter

As chapter officers, it is your responsibility to educate all brothers in your chapter on the Fraternity's Risk ManagementHazing and Alcohol-Free Housing policies. Review these policies during your first meeting of the term. We suggest the following:
 • Invite your Purple Legionnaire and/or other graduate brothers to participate in (or lead) the discussion with questions or for suggestions.
 •  Provide a copy of the policy to each brother.
 •  Briefly explain each item of the policy and each member’s related responsibilities.
 • Review the Responsible Action Protocol.
 • Review Phi Gamma Delta's Stance on Hazing and New Member's Bill of Rights, and address any concerns in the New Member Education program. 

Additional resources, including the Fraternity's Social Event Planning Guide and other event planning resources, are available on the Education Resources page. Contact Todd Rotgers, Assistant Executive Director, or your Field Secretary with questions or suggestions.

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Emergency Response Tips & Resources

Often, one of the most damaging aspects of serious incidents can be poor responses. Chapters are suspended and individual members find themselves in court. To prepare for the possibility of a crisis, you must review the Emergency Response Tips and Incident Management Tips with your chapter every semester and as part of the New Member Education program.

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Roster Update & Mandatory Fees

Invoices for membership dues will be sent to chapters the week of September 21. Please have your chapter roster updated by Friday, September 18. Here are instructions for updating your roster through the Fraternity’s website. Be sure all information is submitted for changes to be approved. If you have any questions, email Amy Watson or call 859-255-1848 ext. 123.

Payment Options for Fall 2020:
 1. Pay in full by October 15: Subtract 10% from total bill (pay 90% of the total). OR
 2. Pay in three equal installments: Payments are due October 15, November 15, and December 15. The first payment must be received by October 15, and finance charges will begin to accrue for any unpaid balances after December 15.

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Chapter President's & New Member's Educator Agreements

Chapter Presidents are required to complete an online course focusing on risk management, and New Member Educators are required to complete an online course focusing on hazing prevention prior to completing these agreements. The agreements are integrated into the course and will be signed at the completion of the course. 

The Chapter President's Agreement is due October 1, and the New Member Educator’s agreement is due September 1 or prior to the start of new member education. 

The course is in the Fraternity’s Learning Management System (LMS). You can access the LMS here. You need to be logged into the Fraternity’s website to access the courses. If you are having technical difficulties contact Andrew Depew, Coordinator of Educational Programs & Online Learning.

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IHQ Is Here to Support You

Field Secretaries should be chapters’ first line of contact at the International Headquarters and each Field Secretary has reached out and introduced himself to each of his chapters. The following staff members can be contacted for specific concerns:
 • Helen Lahrman, Senior Director of Chapter Support: AFHE, Risk Management/conduct concerns.
 • Bryan Hartzell, Director of Chapter Services: Higher level chapter concerns, FS applications.
 • Joe Roth, Director of Chapter Development: Colonies (new chapters).
 • Dionysis Protopapadakis, Director of Graduate Engagement: Graduate and housing concerns.
 • Lauren Leif, Director of Education: Scholarship, New Member Education.
 • Andrew Depew, Coordinator of Online Learning and Educational Programs: GreekLifeEDU, Health & Safety Programs.
 • Amy Watson, Director of Membership and Operations: Finances, roster changes.

To see a full list of IHQ staff responsibilities and contact information, click here.

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This year is going to take a village, as well as flexibility and willingness to adapt to frequent changes. We believe in each of you to make the right choices and to lead courageously. We know normalcy is what we all want - trust us - we have spent hours thinking about how we make this happen for each of you. Normal will not happen unless each of us takes ownership of our personal responsibility in the fight against the spread of COVID-19.

Simply put, we need you to exhibit Courageous Leadership - to do what is right and perhaps not what is popular. 

Thank you,

Undergraduate Services Team

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© 2016-2020 Phi Gamma Delta

1201 Red Mile Road, P.O. Box 4599
Lexington, Kentucky 40544-4599
phigam@phigam.org  |  859.255.1848

 
 

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