The Friday Letter

Administrative Edition

 
 
 
#1,032 Administrative Edition - 10/2/2020
 

The Friday Letter is a tool for you to use as a chapter leader. It contains important fraternity updates and reminders, as well as tips to help your chapter or colony succeed. Take a moment to review it and share pertinent details with your fellow officers and chairmen.

In This Issue

 • Officers Calendar
 • Membership Dues Billing
 • 2021 Fiji Academy
 • Tax Alert: Form 990
 • COVID-19 Guidance
 • Courageous Leader Award
 • Health & Safety Programs
 • Immortal Phi Gam
 • Member Experience Survey
 • Officer Election Info
 • Reporting Items
 • Phi Gam Store Promo

Officers Calendar

 • 10/1: Past Due:  President Risk Mngmt Agreement
 • 10/31: Nominations for Courageous Leader Award due
 • 11/1: After elections, submit the Certificate of Election of Officers
 • 11/1: Member Experience Survey due
 • REPORT: Initiates within 30 days of initiation

Membership Dues Billing Reminder

Officers

By now, all chapters should have received invoices for their membership dues. If you have any questions, email Amy Watson or call 859-255-1848.

Payment Options for Fall 2020:
1. Pay in Full By 10/15: Subtract 10% from total bill. - OR - 
2. Pay in Three Equal Installments: Payments are due 10/15, 11/15 and 12/15. The first payment must be received by 10/15, and finance charges will begin to accrue for any unpaid balances after 12/15.

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Continue to Plan for the 2021 Fiji Academy

Officers, Recruitment Chairman, New Member Educator, Purple Legionnaire

The Fraternity plans to make a decision regarding the 2021 Fiji Academy later this month. In the event the Academy is not held as it has in previous years, the Fraternity is developing contingency plans to provide important chapter officer and advisor training. We ask brothers to hold January 8-10, 2021 but advise that you do not book travel at this time. 

The Academy is designed to give new chapter officers the knowledge and skills they need to lead their chapter. Educational tracks are designed for Presidents, Treasurers, Recording Secretaries, Corresponding Secretaries, Historians, Recruitment Chairmen, New Member Educators and Purple Legionnaires.

Tax Alert: Form 990 Filing

Chapter Treasurer, House Corporation Treasurer

All nonprofit entities in the US, including chapters and house corporations, are required to file an annual tax return with the IRS. The return is some version of the Form 990 and is due by the 15th day of the fifth month following the close of the fiscal year. For those chapters and house corporations that have adopted a fiscal year end consistent with the Fraternity's on June 30, this is due by November 15, 2020, unless you request an extension. 

Nonprofit entities that fail to file the annual return for three consecutive years will have their tax-exempt status revoked. Many chapters and house corporations already have suffered this fate and are having to go through the onerous process of regaining their tax-exempt status. (The loss of tax-exempt status means that the entity must operate as a for-profit entity, with its revenue, such as dues and rent, subject to income tax.) 

To see if your chapter or house corporation is on the revocation list, visit this page on the IRS website.

If your chapter/house corporation is not on the list but you know that the tax return has not been filed for one or more years, you should give this your immediate attention. This page on the IRS website can help. The Fraternity may also be able to direct you to assistance if your tax-exempt status has been revoked. Contact CFO Will Shier.

On a related note, there should be no commingling of the funds of the house corporation and the chapter. The chapter and the house corporation are separate legal entities for a variety of reasons. An important one is to protect the assets of the house corporation from the liability of the chapter. However, for the house corporation to enjoy this legal protection, it must operate separately and not in name only.

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COVID-19 Guidance

All Members

As we continue to navigate COVID-19 implications, please remember to utilize our website and your Field Secretary for resources.  It is our continued expectation that brothers follow and upload all university, local, state and county guidance as it relates to gatherings and masks.
 • Wear a mask
 • Practice social distancing
 • Wash your hands frequently
 • Avoid large gatherings and parties

It is the Fraternity’s expectation that all brothers, new members, chapters and colonies comply with all local guidelines and regulations related to COVID-19. Those chapters and colonies that do not may be subject to disciplinary action by the Fraternity for violation of the Risk Management Policy. Those brothers and new members that do not are expected to be held accountable by the chapter or colony.

The Archons recently amended the Fraternity’s Risk Management Policy to add: All chapters, colonies, brothers and new members should adhere to the guidelines and regulations set forth by their college/university, local governmental and state/provincial authorities regarding public health. This includes, but is not limited to, COVID-19 pandemic guidelines and regulations related to group gatherings, social distancing, use of personal protective equipment and adherence to quarantine orders.

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Courageous Leader Award

All Members, Greek Advisors

Phi Gamma Delta created the Courageous Leader Award to recognize brothers, new members, parents, house mothers, Greek advisors and friends who have gone above and beyond in courageously living the values of Phi Gamma Delta. 

Award winner(s) will be announced in early January 2021. Nominations are due by October 31, 2020 to be considered. For more details or to nominate a courageous leader, visit phigam.org/CourageousLeaderAward.

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Health & Safety Programming

Chapter Presidents

All Chapter Presidents received an email about changes to the Health & Safety programming for fall 2020. The Fraternity has numerous programs available for chapters who would like to satisfy an educational requirement. And assigned training will resume for the 2021 calendar year. Please contact Andrew Depew with any questions or complete this form to schedule your chapter's program for the fall semester.

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Immortal Phi Gam

All Members, Philanthropy & Service Chairmen

Approximately 79 organ transplants take place in the US every day. To register as an Immortal Phi Gam, first register at donatelife.net in your state. Then register on the Immortal Phi Gam page.

To host an organ donor drive on your campus or at a virtual event, contact Lauren Leif.

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Membership Experience Survey

All Undergraduate Members

The Fraternity partnered with Dyad Strategies to measure the impact of the Phi Gam experience on our members. This data will help Phi Gamma Delta evaluate the quality of the fraternity experience for our undergraduate brothers. Cabinet officers, key committee chairmen and advisors will be provided chapter specific results in January, which will provide valuable insight. These brothers can then change existing programs and develop new opportunities and resources to strengthen each member’s experience. The survey needs to be completed by November 15, 2020. All chapters are expected to participate. For more information, contact Todd Rotgers.

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Officer Election Info

Chapter Presidents

It is important that Chapter Presidents understand Phi Gamma Delta's law regarding the election of chapter officers. This memo contains the information you need for the process to run smoothly.

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Additional Reporting Items

Officers

Please prioritize the submission of your chapter’s 5-Point Plan and goals to you Field Secretary ASAP. Additionally, please continue to submit Beginning of Semester and Mid-Semester reports - this helps the Fraternity have accurate mailing addresses for bylaws, etc.

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© 2016-2020 Phi Gamma Delta

1201 Red Mile Road, P.O. Box 4599
Lexington, Kentucky 40544-4599
phigam@phigam.org  |  859.255.1848

 
 

 #1,030 - September 2020

 
 
 
#1,030 - Administrative Edition - 9/4/2020
 

The Friday Letter is a tool for you to use as a chapter leader. It contains important fraternity updates and reminders, as well as tips to help your chapter or colony succeed. Take a moment to review it and share pertinent details with your fellow officers and chairmen.

In This Issue

 • Officers Calendar
 • Submit News for the Magazine
 • COVID-19 Guidance
 • President's Risk Mngmt Agreement
 • #JoinTheFight Against Hazing & NHPW
 • Grad Communication Services
 • Handling Media Inquiries
 • Report Grades, Service & Philanthropy
 • CrowdChange
 • Membership Experience Survey
 • Courageous Leader Award
 • Membership Dues Timeline Adjusted
 • Whom to Call - Staff Directory
 • Phi Gam Store Promo

Officers Calendar

 • 9/1: New Member Ed.'s Agreement PAST DUE
 • 9/14: Deadline to Submit News for the Sept. Good News Friday Letter
 • 9/18: Roster Updates deadline for dues billing
 • 9/21: Deadline to Submit News for the fall magazine
 • 9/21-25: National Hazing Prevention Week
 • 9/30: Financial Report & Budget form due
 • 10/1: President's Risk Mngmt Agreement due
 • 10/1: Set date for spring Pig Dinner; book speaker; inform IHQ
 • REPORT new members within 15 days of pledging

Submit News for the Fall 2020 Magazine

Officers, Advisors

Would you like to see your chapter's and brother's news featured in the magazine?

SUBMIT NEWS by September 21 to be included in the fall 2020 magazine.

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COVID-19 Guidance

All Members

2020 has been challenging – from sheltering in place, limits on where/when we can travel, civil unrest across many U.S. cities and COVID 19 cases still spreading at alarmingly high rates. 

For most people, morality means using principles concerning the distinction between right and wrong or good and bad behavior. The brothers of Phi Gamma Delta have a responsibility to take morality a step further. We have made a commitment to our beloved brotherhood, which is rooted in morality. And we must act on this principle for ourselves, our brotherhood, our Fraternity, and our communities across North America. 

Each act of any Phi Gamma Delta brother either credits or discredits the Fraternity. Together we must:
 • Care deeply about each other and check-in on our brothers.
 • Wear a mask.
 • Practice and enforce social distancing measures.
 • Avoid hosting, attending, or planning parties or large gatherings.
 • Hold each other accountable to these expectations.
 • Follow all state/local/University COVID19 Guidance. 

It is the Fraternity’s expectation that all brothers, new members, chapters, and colonies comply with all local guidelines and regulations related to COVID-19. Any chapters and colonies that do not may be subject to disciplinary action by the Fraternity for violation of the Risk Management Policy. Those brothers and new members that do not are expected to be held accountable by their chapter or colony.

All chapters, colonies, brothers and new members should adhere to the guidelines and regulations set forth by their college/university, local governmental and state/provincial authorities regarding public health. This includes, but is not limited to, COVID-19 pandemic guidelines and regulations related to group gatherings, social distancing, use of personal protective equipment and adherence to quarantine orders.

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Chapter President's Risk Management Agreement - Due 10/1/2020

President

Chapter Presidents are required to complete an online course focusing on risk management prior to completing the Chapter President’s Risk Management Agreement. The agreement is integrated into the course and will be signed upon the completion of the course.

The course is in the Fraternity’s Learning Management System (LMS). You can access the LMS here. You need to be logged into the Fraternity’s website to access the courses. If you are having technical difficulties contact Andrew Depew, Assistant Director of Education.

The deadline to complete and electronically sign the agreement is October 1. Failure to submit the agreement may result in a referral to the Board of Conduct.

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National Hazing Prevention Week & #JoinTheFight Against Hazing

All Members

During National Hazing Prevention Week (NHPW), September 21-25, the Fraternity will continue our #JoinTheFight Against Hazing campaign. We invite you and your brothers to sign our Pledge and tell us why you are Joining the Fight against hazing. We will share reasons for Joining the Fight during NHPW, and we invite you to do the same. For more info, visit the phigam.org/JoinTheFight.

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Graduate Communication Services

President, Corresponding Secretary, Pig Dinner Chair, Purple Legionnaire, House Corp. President

Want to improve your chapter's graduate relations? Let IHQ help with your chapter's newsletters, Pig Dinner invitations, save-the-dates, thank you notes, etc. We can help you design, print and mail communications at a fraction of the cost of other printing/mailing services.

We also offer eNewsletters and email communications, utilizing the Fraternity's email platform. Email is a great, inexpensive option (approximately 1/10 of the cost of paper mailings) for the chapters looking to cut costs this year. All communications are sent to your graduates using our comprehensive database.

For more information, visit the Graduate Communication Services page or contact Paige Prylinski.

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Handling Media Inquiries

Officers, Purple Legionnaire

As the new school year begins, we want to remind brothers about appropriate interaction with reporters and media representatives. Regardless of the nature of the inquiry, the Chapter President should be considered the spokesman for the chapter. To minimize negative stories about the fraternity and Greek life, it is important to keep the following in mind... continue reading.

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Report Spring 2020 Grades, Service & Philanthropy

Officers, Philanthropy & Service Chairman

If you have not already done so, please send your chapter's spring 2020 grade report and the total number of service hours and philanthropy dollars donated during the spring 2020 semester to Andrew Depew or submit here. The grade report should include: Chapter Term Average; Initiated Brother Average; New Member Average; All-Fraternity Average; All-Men's Average; Chapter Ranking Among IFC Fraternities.

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CrowdChange

Officers, Philanthropy & Service Chairman

The Fraternity partnered with CrowdChange to help you host virtual events and online fundraisers so that you can continue to raise money for your philanthropies during COVID-19. This online fundraising platform offers tons of features to help you take your philanthropy events to the next level at no cost to your chapter. 

What we need from you: Register for ONE of the online training sessions below:
 • Tuesday, Sept. 15, 7:00 - 8:00 pm ET: Register Here
 • Sunday, Sept. 20, 2:00 - 3:00 pm ET: Register Here
 • Wednesday, Sept. 23, 8:30 - 9:30 pm ET: Register Here 

The session is called "Seven Keys to Crushing your Fundraising Goal." It will give you actionable tips on how to scale your philanthropy event and will offer guidance on fundraising virtually. If you would like to get a head start, simply go to phigam.crowdchange.co and click the "Start a Fundraiser" button.

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Member Experience Survey

All Members

The Fraternity is in the third year of a partnership with Dyad Strategies to measure the impact of the Phi Gam experience on our members. This data will help Phi Gamma Delta evaluate the quality of the fraternity experience for our undergraduate brothers. Cabinet officers, key committee chairmen and advisors will be provided with chapter specific results, offering valuable insight, in January 2021. These results will allow brothers to change existing programs and develop new opportunities and resources to strengthen each member’s experience. 

The survey must be completed by November 15, 2020 unless a chapter is granted an extension. All chapters are expected to participate. For more information, contact Todd Rotgers.

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Courageous Leader Award

All Members, Greek Advisor

The Fraternity's Courageous Leader Award recognizes brothers, new members and friends of Phi Gamma Delta who have gone above and beyond in courageously living the values of Phi Gamma Delta. Nominations are due by October 31 to be considered, and the award winner(s) will be announced in early January 2021. 

For more information about the award or to nominate someone, visit phigam.org/CourageousLeaderAward.

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Adjusted Timeline for Membership Dues

Officers

Invoices for membership dues will be sent to chapters the week of September 21. Please have your chapter roster updated by Friday, September 18. Here are instructions for updating your roster through the Fraternity's website. Be sure all information is submitted for changes to be approved. If you have any questions, email Amy Watson or call 859-255-1848 ext. 123.

Payment Options for Fall 2020:
 1. Pay in full by October 15: Subtract 10% from total bill (pay 90% of the total). OR
 2. Pay in three equal installments: Payments are due October 15, November 15 and December 15. The first payment must be received by October 15, and finance charges will begin to accrue for any unpaid balances after December 15. 

Note that this timeline is modified to reflect payments due on the 15th of each month and not the 1st.

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Whom to Call - Staff Directory

Officers, Advisors

Have a question and do not know the appropriate staff member to contact? Visit the staff directory to see a list of staff responsibilities and contact information.

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© 2016-2020 Phi Gamma Delta

1201 Red Mile Road, P.O. Box 4599
Lexington, Kentucky 40544-4599
phigam@phigam.org  |  859.255.1848

 
 
 

 #1,029 - May 2020

 
 
#1,029 - Administrative Edition - 5/8/2020
 

This is the last administrative edition of The Friday Letter for the 2019-20 academic year. It contains important fraternity updates and reminders to close out the school year. Take a moment to review it and share pertinent details with your fellow officers and chairmen. Enjoy your summer break and stay safe!

 

In This Issue

Officers Calendar

COVID-19 Update

The Summit Series

Continue to Plan for Ekklesia

Holmes Murphy COVID-19 Resources

Report Grades, Service, Philanthropy

Treasurer/Finance Update

Phi Gam Store Promo

 
Officers Calendar

5/1: Founders Day - Celebrating 172 years!

5/15: Chapter history due

5/25: IHQ office closed for Memorial Day

6/15: Fall Field Secretary Visit Request form due

 

 
 
COVID-19 Update

All Members

The Fraternity is proud of our chapters and colonies that have adapted to the changing environment. As host institutions, local communities and state guidelines shift, it is important for us all to track changing expectations. The Fraternity expects chapter leaders to remain up to date with all local guidelines and encourage all members to comply with those expectations, especially those involving in-person gatherings. Continuously check your university’s COVID-19 resource page, the Fraternity’s COVID-19 Resource page, guidelines put forth by local/state authorities, and the CDC.

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The Summit Series

Officers, Recruitment Chairmen, New Member Educators

The Summit Series is a virtual interactive summer series developed for Recruitment Chairman and New Member Educators. This series will include webinars from area professionals every month. Every two weeks, in between those webinars, will be small group sessions: 

The Recruitment Chairmen Track will break down the elements of dynamic recruitment and the future of recruitment. Participants will focus on building a culture around positive relationships and belonging.

The New Member Educators Track will focus on how to increase belonging and retention in the organization. Participants will learn about Phi Gamma Delta’s New Member Education Program and how to implement it in their chapter. 

The Summit Series Schedule:

 • May 14 - Recruitment Track (small group): register here & New Member Education Track (small group): register here
 • May 28 - Courageous Leaders (all participants):  register here
 • June 11 - Recruitment Track (small group) & New Member Education Track (small group): save the date
 • June 25 - Courageous Leaders (all participants): save the date
  • July 9 - Recruitment Track (small group) & New Member Education Track (small group): save the date
 • July 23 - Courageous Leaders (all participants): save the date
 • August 13Recruitment Track (small group) & New Member Education Track (small group): save the date

For more information or to ask questions, join the Phi Gamma Delta Summit Series Facebook Group.

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Continue to Plan for Ekklesia

All Members

The Fraternity plans to make a decision regarding the 172nd Ekklesia late this month. In the event the Ekklesia is not held as planned, the Fraternity is developing contingency plans to conduct the necessary business of the Fraternity. We continue to ask brothers to hold August 6-9, 2020 but advise that you do not book travel at this time. 

Any brother or chapter wishing to propose amendments to Fraternity Laws for consideration by the 172nd Ekklesia should read this notice for procedures and deadlines for filing. Proposed amendments must be received no later than June 8, 2020. Questions and submissions should be directed to Rob Caudill.

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Holmes Murphy COVID-19 Resources

Officers, House Corporations

As a client of Holmes Murphy, chapter have access to a plethora of risk management resources. Holmes Murphy has produced resources about responding to COVID-19. As campuses begin shifting expectations around chapter houses, the Fraternity recommends reviewing the COVID-19 Closure Checklist and the COVID-19 Opening Checklist.

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Report Spring 2020 Grades, Service & Philanthropy

Officers, Service/Philanthropy Chairmen, Academic Chairmen

Report your 2019-2020 chapter grades, semester service hours completed and philanthropy dollars raised HERE. Most universities do not automatically send this information to the Fraternity Headquarters - we rely on our chapters to get this information to us. Only know some of the information right now? That’s okay. You can submit the form again later! Direct questions to Andrew Depew.

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Treasurer/Finance Update

Chapter Treasurer

Chapter Treasurers, be aware your account with the Fraternity should be paid in full by June 30. Chapter which are unable to pay in full are strongly encouraged to contact Amy Watson as soon as possible to make other payment arrangements. Also, initiation fees must be paid in order for new initiates to receive their Triple A scholarship from the Educational Foundation.

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© 2016-2020 Phi Gamma Delta

1201 Red Mile Road, P.O. Box 4599
Lexington, Kentucky 40544-4599
phigam@phigam.org  |  859.255.1848

 
 
 

 #1,027 - April 2020

 
 
 
#1,027 - Administrative Edition - 4/3/2020
 

The Friday Letter is a tool for you to use as a chapter leader. It contains important fraternity updates and reminders, as well as tips to help your chapter or colony succeed. Take a moment to review it and share pertinent details with your fellow officers and chairmen.

 

In This Issue

• Officers Calendar
• Submit News
• Supporting Brotherhood
• Donate Life Month
• Annual Awards
• New Member Education
• Recruitment Town Hall
• Summer Events
• Ekklesia
• Philanthropy Resources

Officers Calendar

 • April: Donate Life Month
 • 4/1: Alcohol-Free Housing Exemption Application - PAST DUE
 • 4/14: Deadline to Submit News for the April TFL - Good News
 • 4/15: Deadline for new members to complete GreekLifeEdu Part 2
 • 4/16: Annual Awards Applications due
 • 4/17: Donate Life Blue & Green Day
 • 5/1: Founders Day -  celebrating 172 years!
 • 5/1: Phi Gamma Delta's 3rd annual Giving Day

Submit News: Adapting to the Pandemic

Officers; Service/ Philanthropy Chairmen

How is your chapter/ colony adapting to the pandemic and social distancing measures?

We want to hear how you and your brothers are changing philanthropy events, service projects, chapter meetings, brotherhood events, etc. We also want to know how you are staying connected and supporting each other at this time. 

Submit news to Erica Carlson, Director of Communications, to be included in the April Good News Friday Letter or on the Fraternity's social media accounts.

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Brotherhood Has Now Become a Chapter Effort

All Members

Brothers from every chapter should begin to incorporate regular virtual events to keep up morale and maintain fraternal contact. Here are just some examples as to how you can help your chapter’s brotherhood thrive in this difficult time: 

Chapter Operations:
 • Keep a regular schedule to maintain some semblance of normalcy
 • If you need a Zoom account, let us know ASAP
 • Include new members
 • Give everyone an opportunity to speak and contribute to the meeting. R&Cs and brotherhood reports from each brother are a great way to do this
 • Continue/implement brother of the week program
 • Group “presentations” about a fun topic to the chapter
 • Keep committee work going on outside of chapter meetings and focus on what you can do rather than what you can’t do
 • Alter your senior sendoff, senior wills, final R&Cs to honor your graduating members

Group Calls:
 • Zoom meals together
 • Regular scheduled group calls with randomized brothers
 • Table games like Facts in Five or Pictionary 

Video Games:
 • Jackbox games over Zoom
 • Rocket League
 • Call of Duty
 • Fortnite
 • WoW, LoL, DotA, etc.
 • Jack Foley (Ohio Wesleyan 2022) created a private  Discord Server  so Phi Gam brothers and friends can stay connected through video games

For more information and resources, visit the COVID-19 Guidance page.

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National Donate Life Month

All Members

Several years ago, Phi Gamma Delta partnered with Donate Life and created the Immortal Phi Gam project to encourage members to register as organ, eye and tissue donors. Support Donate Life Month by registering as a donor and encouraging others to register as well.

Register as a donor and Make Yourself Immortal:
 • Step 1 (brothers/new members only): complete the Immortal Phi Gam form
 • Step 2 (everyone): Register as an organ donor online at donatelife.net (US) or blood.ca (Canada).

Also, April 17 is National Blue & Green Day. We encourage brothers to wear blue and green to promote the success of organ, eye and tissue transplants. Share pictures of yourself wearing blue and green on social media on April 17.

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Apply for the 2019 Annual Awards

Officers, Purple Legionnaires, Section Chiefs

The deadline for awards has been extended to April 16 at 11:59 pm PT. Visit phigam.org/Awards for more information or to submit your chapter's applications. 

Chapters may apply for each award separately but must complete submissions for ALL awards/sections to be considered for the Cheney Cup. The Cheney is the culmination of all the other chapter awards. 

Make sure you nominate outstanding brothers for Individual Awards as well! Nomination forms can also be found on the Awards page.

Award winners will be announced this summer. If you have any questions, contact Director of Chapter Services Bryan Hartzell.

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Continuing New Member Education

New Member Educators, Officers

New members are among those who most need to experience the strength of brotherhood during this uncertain time. The responsibility of retaining new members falls on all chapter members, however here are some tips for cabinet and new member educators to navigate this time: 

Keep Meeting:
 • Continue new member meetings via Zoom or other online methods. These meetings should still include cabinet officers, chapter brothers, and graduates, as they would in person.
 • Continue to have academic-focused time for your new members. Ask how course work is going and point them to campus or off-campus resources that can help navigate the online classroom.
 • Utilize new/different resources to develop your new members and invite brothers to join! Online workout classes, virtual concerts, a Zoom call with graduate brothers to discuss their professional success, advice from seniors, assign the Fraternity’s online course Building Courageous Leaders or read The Phi Gamma Delta magazine articles and discuss them. Have a great idea to share with other chapters? Send Director of Education Lauren Leif a quick email, and it might appear on the COVID-19 Resource page.
 • Pay attention to which new members are not engaging with these opportunities and exercise additional compassion to understand their situation.

Stay Connected:
 • Contact each new member each week, even if a text to say hello and ask about one high and one low they’ve experienced that week.
 • Create a group chat for your new member education group so everyone can connect with each other and add new members to chapter committees and the chapter group chat so they can engage with the entire chapter.
 • Schedule virtual hangouts like coffee dates over FaceTime or have your new members pick out a movie to host a chapter Netflix Party.

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Recruitment Planning Virtual Town Hall

Recruitment Chairmen, Officers

On Thursday, April 9 at 6:00 pm ET, headquarters staff will be hosting a Virtual Town Hall for all recruitment chairman and their committees. This Town Hall will discuss the impact COVID-19 has had on recruitment and get started on creating a plan.

Details will be out soon to register and receive information with instructions to join. We look forward to having you all there.

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Summit & Institute Canceled

All Members

The Fraternity has made the difficult decision to cancel this summer's Summit and Leadership Institute.

The staff will be working to move the content of The Summit to a virtual experience throughout the summer. Be on the lookout for more information. 

We have not yet made a decision regarding the Ekklesia. We ask chapters and volunteers to continue to hold August 6-9, 2020, but to avoid booking travel until a decision has been made.

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Continue to Plan for Ekklesia

All Members

While we are not certain if the 172nd Ekklesia will be held as planned, the Fraternity is developing contingency plans to conduct the necessary business of the Fraternity this summer. This includes electing new Archons and amending our Laws. 

The 172nd Ekklesia will elect at least three graduate brothers and one undergraduate brother to serve on the Archonate or board of directors of the Fraternity. Nominations should be submitted no later than May 1, 2020, to be considered. 

Any brother or chapter wishing to propose amendments to Fraternity Laws for consideration by the 172nd Ekklesia should read this notice for procedures and deadlines for filing. Proposed amendments must be received no later than June 8, 2020. Questions and submissions should be directed to Rob Caudill.

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Philanthropy During the Pandemic

Service/Philanthropy Chairmen, Officers

Fraternities and sororities make astronomical impacts on their communities, as evidenced by Phi Gamma Delta chapters along raising $1 million annually for charitable causes. Unfortunately, the COVID-19 pandemic has canceled philanthropic events worldwide, putting greater strain on those who are often the most vulnerable during times like these. 

As you consider how to handle your planned philanthropies, here are a few considerations: 
 1. Postpone Your Event: Inform donors and supporters that the event is being postponed until you can return to campus.
 2. Pivot the Campaign: Rather than hosting an in-person event, you can still host an online fundraiser. Be sure to inform any sponsors or planned participants and ask for their continued support. Need ideas? Check out our COVID-19 Guidance page.
 3. Canceling the Event: If you cannot postpone or pivot your event, the chapter will need to cancel it. We recommend emailing your donors/supporters and ask if they would be willing to allow their donations/ticket sales/apparel purchases/etc. to remain with the chapter and be donated directly to the charity.

If you would like to learn more about how your chapter can run an online fundraiser, please contact Lauren Leif, Director of Education, or schedule a call with Phil, the Vice President of CrowdChange, HERE. To get started on an online campaign, visit phigam.crowdchange.co and click "Start a Fundraiser." While filling out this information, you will be able to enable personal fundraising pages or enable team fundraising pages.

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© 2016-2020 Phi Gamma Delta

1201 Red Mile Road, P.O. Box 4599
Lexington, Kentucky 40544-4599
phigam@phigam.org  |  859.255.1848

 
 
 

 #1,026 - March 2020

 
 
 
#1,026 - Administrative Edition - 3/6/2020
 

The Friday Letter is a tool for you to use as a chapter leader. It contains important fraternity updates and reminders, as well as tips to help your chapter or colony succeed. Take a moment to review it and share pertinent details with your fellow officers and chairmen.

In This Issue

 • Officers Calendar
 • Submit News for the Spring 2020 Magazine
 • Annual Awards
 • Recognize a Graduate Brother
 • Amending Bylaws
 • Grad Communication Services: Pig Dinner
 • Nominate Brothers to the Archonate
 • Peale Fellowship Grant
 • Pig Dinner Prep
 • Spring Break Reminders
 • The Leadership Institute
 • Phi Gam Store Promo

 
Officers Calendar

 • 3/2: Secret Ballot Certificate PAST DUE
 • 3/9: Deadline to submit news for the magazine
 • 3/13-15: Archives Weekend at IHQ
 • 3/22: Journalism Scholarship applications due
 • 3/31: Annual Awards Applications due
 • 4/1: Alcohol-Free Housing Exemption Application due
 • 4/1: UIFI Scholarship Applications due

 
Submit News for the Spring 2020 Magazine

Officers, Advisors

Did you know the "On Campus" section of The Phi Gamma Delta magazine is the most-read section? This section highlights undergraduate chapters' news, so we encourage you to submit stories and photos. 

Submit news and photos to Director of Communications Erica Carlson by March 9.

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Apply for the 2019 Annual Awards

Officers, Advisors

Applications for the Annual Awards are now being accepted for the 2019 calendar year. Visit phigam.org/Awards for more information or to submit your chapter's applications. All applications must be uploaded and submitted by March 31, 2020 at 11:59 pm PT

Chapters may apply for each award separately but must complete submissions for ALL awards/sections to be considered for the Cheney Cup. The Cheney is the culmination of all the other chapter awards. 

Make sure you nominate outstanding brothers for Individual Awards as well! Nomination forms can also be found on the Awards page.

Award winners will be announced this summer at the 172nd Ekklesia.

Questions? Contact Director of Chapter Services Bryan Hartzell.

Recognizing Graduate Brothers

Officers, Advisors

There are two ways Phi Gamma Delta recognizes its graduate brothers for their contributions and/or accomplishments: 

Individual Awards for Volunteers:

The Fraternity's annual awards competition also provides several individual awards to recognize deserving brothers for their contributions as graduate volunteers. Any chapter or individual may nominate graduate brothers for these awards: 
 • Coulter Cup: Graduate brother who has contributed the most to an undergraduate chapter through service in a capacity other than as a Purple Legionnaire or General Officer
 • Crowder Cup: Outstanding Faculty Advisor
 • Durrance Award: Outstanding Purple Legionnaire
 • Haynes Award: Most effective Section Chief

Individual Award nominations must be submitted by March 31, 2020 at 11:59 pm PT.

William A. Martin Distinguished Fiji Award:

Each year, the Archons select up to six accomplished graduate brothers for their faithful and unselfish service to Phi Gamma Delta or their special contribution to mankind and society at-large. We encourage you to nominate deserving brothers by April 1, 2020 for consideration this year. Additional information and past Distinguished Fiji Award recipients are listed at phigam.org/DinstinguishedFijiAward.

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Amending the Constitution & Bylaws

All Brothers

Any brother or chapter wishing to propose amendments to Fraternity Laws for consideration by the 172nd Ekklesia should read this notice for procedures and deadlines for filing. Proposed amendments must be received no later than June 8, 2020. Questions and submissions should be directed to Rob Caudill.

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Graduate Communication Services: Pig Dinner

Corresponding Secretaries, Pig Dinner Chairmen, Presidents, Purple Legionnaires

Let IHQ help your chapter prepare for Pig Dinner by mailing invitations, sending email reminders and printing your Pig Dinner programs! 

We can also mail or email spring newsletters. Plan ahead and check out our Graduate Newsletter Guidelines & Content Ideas to get started. For more information and quotes on mailing services, contact Coordinator of Communications Paige Prylinski.

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Nominate Brothers for the Archonate

All Brothers

The 172nd Ekklesia will elect at least three graduate brothers and one undergraduate brother to serve on the Archonate, or board of directors of the Fraternity. Nominations should be submitted no later than May 1, 2020 to be considered.

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Peale Fellowship Grant

Brothers Choosing Careers in the Ministry

One of Phi Gamma Delta's most beloved and well-known brothers, Norman Vincent Peale (Ohio Wesleyan 1920), made a tremendous impact on the lives of millions of people and Phi Gams with his devotion to God and his service to mankind. To honor his contributions to the world, the Foundation will be awarding scholarship grants for brothers choosing careers in the ministry. 
 • Scholarships for Phi Gams attending seminary
 • Scholarships for Phi Gam ministers to earn continuing education 

To request an application, contact Ben Robinson.

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Pig Dinner Prep

Pig Dinner Chairmen, Corresponding Secretaries, Graduate Relations Chairmen

Pig Dinner is the longest running, chapter-based, annual graduate event in the Greek world. Your Pig Dinner can serve as a celebration of your new initiates or a sendoff to senior brothers. But, most importantly, it is a celebration of your graduate brothers. Planning resources are available on the Pig Dinner page. You may also contact us with questions.

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Spring Break Reminders

Officers, House Corporations

Travel Safely:
 • Whenever possible, utilize professional transportation
 • If driving, switch drivers often and get rest
 • Don't overload the vehicle
If You Visit Other Chapters:
 • Give chapters notice you are coming
 • Violations of the risk management or hazing policies can spur disciplinary action
 • Remember, you are guests

Work with your House Corporation to make sure your house is secure over the break. Have fun and stay safe!

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The Leadership Institute

Undergraduates

Are you ready to make positive change that has a lasting impact for your chapter? If so, apply for The Leadership Institute. This five-day experience comes at NO COST to members. Applications are due April 13 for our two sessions this summer in Wilmore, Kentucky. 

Additional information can be found here.

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© 2016-2020 Phi Gamma Delta

1201 Red Mile Road, P.O. Box 4599
Lexington, Kentucky 40544-4599
phigam@phigam.org  |  859.255.1848

 
 
 

 #1,024 - February 2020

 
 
 
#1,024 - Administrative Edition - 2/7/2020
 

The Friday Letter is a tool for you to use as a chapter leader. It contains important fraternity updates and reminders, as well as tips to help your chapter or colony succeed. Take a moment to review it and share pertinent details with your fellow officers and chairmen.

In This Issue

• Officers Calendar
• Submit News for the Magazine
• Leadership Institute
• Amending Bylaws
• Archives Weekend
• Fall 2019 Grades / Service
• Journalism Scholarship
• Nominate Brothers to the Archonate
• Schedule Health & Safety Program
• UIFI & LeaderShape Scholarships
• DFA Nominations
• Earn $10 Credit / New Member w/ GreekLifeEdu

Officers Calendar

 • 2/1: New Member Educator's Agreement  PAST DUE
 • 2/1: President's Risk Management Agreement PAST DUE
 • 2/17: Deadline to submit news for the Feb. TFL - Good News
 • 2/28: Set date for fall Pig Dinner; book speaker; 
inform IHQ

Submit News for the Spring Magazine

Officers, Advisors

Would you like to see your chapter's news in the "On Campus" section of The Phi Gamma Delta magazine? Submit news by March 9 to be included in the spring 2020 issue.

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^ This video captures brothers' testimonies about their experience at The Leadership Institute 2017. 

The Leadership Institute 2020

Undergraduate Brothers

The Leadership Institute is a five-day premier leadership experience that will empower brothers to work on real issues and challenges facing their chapters. Attendees of the Institute will go home with a plan to tackle tough chapter issues that are incongruent with the values and Ritual of Phi Gamma Delta and an understanding of their own personal style of leadership and personal values.

One member from all chapters and colonies are highly encouraged to attended. And, if space is available, up to two brothers from the same chapter/colony will be accepted to attend. Applications are due April 13, 2020.

Event Details:

WHEN: Session 1: May 26-31, 2020 or Session 2: July 7-12, 2020

WHERE: Asbury University - Wilmore, Kentucky

WHO: An identifiable rising leader in the chapter. Ideally, this is a brother between their sophomore and junior years who can serve as a catalyst for positive change in your chapter. One member from all chapters and colonies are highly encouraged to attend. If space is available, up to two brothers from the same chapter or colony will be accepted to attend.

COST: The Institute comes at no cost to undergraduates (1-2 members from each chapter). Thanks to generous gifts from graduate brothers all lodging, meal and transportation costs will be covered - including airfare. 

Contact Director of Education Lauren Leif if you have questions or would like to recommend a brother to attend.

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Amending the Constitution & Bylaws

All Brothers

Any brother or chapter wishing to propose amendments to Fraternity Laws for consideration by the 172nd Ekklesia should read this notice for procedures and deadlines for filing. Proposed amendments must be received no later than June 8, 2020. Questions and submissions should be directed to Rob Caudill.

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Archives Weekend 2020

Chapter Presidents, Historians

Want to help preserve Phi Gamma Delta's history and work with historical records, artifacts and photographs? 

Make plans to join other brothers to preserve our heritage during Archives Weekend, March 13-15, at the International Headquarters in Lexington, KY. 

Visit phigam.org/ArchivesWeekend for more information or to register.

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Fall 2019 Grades & Service/Philanthropy Totals: PAST DUE

Officers, Scholarship Chairmen

Please email Lauren Leif the following information:
 1. Total number of service hours
 2. Total amount donate to philanthropic causes
 3. A copy of your chapter’s fall 2019 grade report. If you have not received your grade information, please ask your Greek Life Advisor for: Chapter Term Average, Initiated Brother Average, New Member Average, All IFC Fraternity Average, All Men’s Average and Chapter Ranking Among IFC Fraternities.

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Journalism Scholarship

Undergraduate Journalism Majors

Applications for the Gordon T. Speckman Journalism Scholarship are available from the Phi Gamma Delta Educational Foundation. This scholarship is specifically available for journalism majors, who must submit three writing samples that have been published since March 22, 2020. 

The scholarship is open to undergraduates (including seniors) who write by-lined general interest, editorial page, op-ed page columns or sports columns. Movie reviews and other specialized columns are not eligible. 

The deadline to submit is March 22, 2020.

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Nominate Brothers for the Archonate

All Brothers

Nominate brothers to serve on the board of directors of the Fraternity. Nominations should be submitted no later than May 1, 2020 to be considered.

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Schedule Your Health & Safety Program

Chapter Presidents

All Chapter Presidents received and email including the chapter’s assigned Health & Safety Program for 2019-2020. If you have not already, please follow the directions included in that email or contact Andrew Depew for assistance with scheduling your chapter’s required programming.

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Scholarships Available for 2020 National Programs

Undergraduate Brothers

Scholarships are available to attend the Undergraduate Interfraternity Institute (UIFI) and AFLV’s LeaderShape this summer! 

UIFI is a five-day leadership experience with fellow Greeks from across North America taking place in Bloomington, IN this summer. Phi Gamma Delta is committed to offering 25 scholarships to enhance its members leadership abilities.  Applications must be emailed to Lauren Leif by April 1.

LeaderShape is a four-day change-enabling program of dialogue and self-discovery in a supportive learning community. This Institute is proven to produce a breakthrough in leadership capacity - benefiting you individually, as well as your communities and the organizations you will lead in the future. There are two sessions: Southeast Session in Orlando, May 17-20, and West Coast Session in Los Angeles, August 2-5. Learn more and apply for a scholarship by March 25 at aflv.org/AFLVLeaderShape.

Contact Lauren Leif with questions about either program.

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William A. Martin III Distinguished Fiji Award Nominations: Due: April 1

All Brothers

Each year, the Archons select up to six graduate brothers to receive the William A. Martin III Distinguished Fiji Award. Recipients are selected due to either recognition for their faithful and unselfish service to Phi Gamma Delta or their special contribution to mankind and society at-large. Learn more and nominate a deserving graduate brother.

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GreekLifeEdu Part 1: Due March 15

Officers, New Member Educator, New Members

All new members of Phi Gamma Delta are to complete GreekLifeEdu, an online program that addresses alcohol, sexual assault and hazing. To complete both Part 1 and Part 2 of the program, Part 1 must be completed no later than March 15Part 2 will be available 30 days following completion of Part 1 and is due April 15.

100% completion of GreekLifeEdu will give your chapter a credit of $10/new member - while failure to reach 100% completion will incur a $25 penalty/new member who did not complete the program.

IMPORTANT: New members must be registered at phigam.org to receive their sign up information to complete GreekLifeEdu..

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© 2016-2020 Phi Gamma Delta

1201 Red Mile Road, P.O. Box 4599
Lexington, Kentucky 40544-4599
phigam@phigam.org  |  859.255.1848

 
 
 

 #1,023 - January 2020

 
 
 
#1,023 - Administrative Edition - 1/17/2020
 

The Friday Letter is a tool for you to use as a chapter leader. It contains important fraternity updates and reminders, as well as tips to help your chapter or colony succeed. You should expect it to arrive the first week of each month. Take a moment to review it and share pertinent details with your fellow officers and chairmen.

In This Issue

• Officers Calendar
• Amending the Constitution & Bylaws
• Academy Resources
• Insurance Billing
• Alcohol Free Housing Exemption Application
• President's & NM Educator's Agreements
• Cold Weather Concerns
• Fall 2019 Grades/ Service Report
• Grad Communication Services
• Plan for Pig Dinner
• Staff Directory
• Spring Philanthropy Success

Officers Calendar

• 1/21: New Member Educator's Agreement  deadline extended
• 1/31: Deadline for Roster Updates
• 2/1: President's Risk Management Agreement due

Amending the Constitution & Bylaws

All Brothers

Any brother or chapter wishing to propose amendments to Fraternity Laws for consideration by the 172nd Ekklesia in August should read this notice for procedures and deadlines for filing.

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2020 Fiji Academy Resources

Academy Attendees, Officers

During Fiji Academy, participants received a number of different documents, workbooks and presentations. The resources and documents provided at the Academy are now available, including General Sessions, Officer Tracks, Pursuing Excellence Sessions and Vendors who attended the Academy.

Check out the Academy Resources here.

Insurance Billing

Officers

Invoices for liability insurance will be emailed no later than Friday, February 7, 2020. The estimated base rate this year is $175 per member, including fall 2019 new members and fifth-year seniors. Chapters that have had a risk management violation will be charged a 10% penalty. Payment options will be noted in the email containing the invoice. 

January 31, 2020 is the deadline for roster changes, prior to the insurance billing. Please update your chapter roster on your chapter page by logging in at phigam.org. Once insurance bills are issued, there will be no credits for roster adjustments. Here are instructions to update your roster.

If you have any questions, email Amy Watson, or call her at 859-255-1848.

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Alcohol Free Housing Exemption (AFHE) Application Live

Chapter Presidents

The 2020 AFHE Application is now available. It contains details of the application process, qualifications chapters must meet, forms that must be submitted and answers to the most commonly asked questions. Applications are due April 1, 2020. Late Applications will not be accepted. If you have any questions, please contact Todd Rotgers.

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Chapter President's & New Member Educator's Agreements

Presidents, New Member Educators

Chapter Presidents are required to complete an online risk management course and complete the Chapter President's Risk Management Agreement by February 2. New Member Educators are required to complete an online hazing prevention course and complete the New Member Educator's Agreement by January 21. Both courses are available in the Fraternity’s LMS (Learning Management System). Contact Andrew Depew if you have any technical difficulties.

Failure to submit both agreements may result in a referral to the Board of Conduct. Both courses and agreements are required each semester for new and continuing leadership.

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Cold Weather Concerns

Officers, House Corporations

The extreme cold weather across much of the U.S. can cause property damage from frozen pipes and other hazards. Here are some steps to prevent damage to your property.

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Fall 2019 Grade Report & Service/ Philanthropy Totals

Officers, Scholarship Chairmen

Please email Lauren Leif with the following:
 1. Total number of service hours
 2. Total amount donated to philanthropy
 3. A copy of your chapter’s fall 2019 grade report. If you have not received your grade information, please ask your campus Greek Life Advisor for the: Chapter Term Average, Initiated Brother Average, New Member Average, All IFC Fraternity Average, All Men’s Average and Chapter Ranking Among IFC Fraternities.

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Graduate Communication Services: Pig Dinner

Corresponding Secretaries, Pig Dinner Chairmen, Presidents, Purple Legionnaires

As your chapter's Pig Dinner approaches, remember that the Fraternity's Graduate Communication Services can help you with Pig Dinner invitations, save the dates and programs. You can also save 10% on invitations, programs and save-the-dates when you sign-up for the Pig Dinner Package. For more information, contact Paige Prylinski.

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Plan for Pig Dinner

Pig Dinner Chairmen, Corresponding Secretaries, Graduate Relations Chairmen

Pig Dinner is the longest running, chapter-based, annual graduate event in the Greek world. Your Pig Dinner can serve as a celebration of your new initiates or as a sendoff to senior brothers. But, most importantly, it's a celebration of your graduate brothers.

Planning resources are available on the Pig Dinner pageRegister Your Pig Dinner before the event, and Report Attendance post-completion. If you have questions, contact Dionysis Protopapadakis.

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Staff Directory - Whom to Call

Officers, Advisors

Have a question and do not know the appropriate person to contact? Visit the staff directory to see a list of staff responsibilities and contact information.

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Spring Philanthropy Success & CrowdChange

Officers, Philanthropy & Service Chairmen

We are excited to continue our partnership with CrowdChange this spring! We partnered with CrowdChange to help you raise more money for your philanthropy events, while also making your lives easier. This online fundraising platform offers tons of features to help you take your philanthropy events to the next level at no cost to your chapter. 

Chapters have been EXTREMELY successful with CrowdChange, raising an average 235% of what they raised the previous year for similar or identical events not on CrowdChange. 

What we need from you: Register for ONE of the Online Training Sessions below. Presidents, Treasurers and Philanthropy Chairmen are the best audience for these. Feel free to pick the date that works best for you, but make sure you register for one of them:
 1. Wednesday, Jan. 22 at 7:00 - 8:00 pm ET: Register Here
 2. Thursday, Jan. 30 at 8:30 - 9:30 pm ET: Register Here
 3. Sunday, Feb. 9 at 6:00 - 7:00 pm ET: Register Here 

This is a top-rated and entertaining session called Seven Keys to Crushing your Fundraising Goal. At the the end of the session, you will leave inspired and have actionable tips you can use to make your philanthropy event more successful than ever before. It will also teach you how to get the most out of the platform and will help you get your events started.

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© 2016 Phi Gamma Delta

1201 Red Mile Road, P.O. Box 4599
Lexington, Kentucky 40544-4599
phigam@phigam.org  |  859.255.1848

 
 
 

 #1,021 - December 2019

 
 
 
#1,021 - Administrative Edition - 12/6/2019
 

The Friday Letter is a tool for you to use as a chapter leader. It contains important fraternity updates and reminders, as well as tips to help your chapter or colony succeed. You should expect it to arrive the first week of each month. Take a moment to review it and share pertinent details with your fellow officers and chairmen.

 

In This Issue

 - Officers Calendar
 - New Member Educator's Agreement
 - Academy Registration Open for a Limited Time
 - Field Secretary Visits
 - Celebrating at Holiday Parties
 - Report Your Service & Philanthropy
 - Insurance Billing Coming Soon
 - Triple A Scholarships
 - Phi Gam Store - December Promo

 
Officers Calendar

 - 12/1: PAST DUE - Deadline for new members to take GreekLifeEdu
 - 12/6: Spring Field Secretary Visit Request Form due
 - 12/24-1/1: IHQ office closed for the holidays
 - 1/3-5: 2020 Fiji Academy

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New Member Educator's Agreement

New Member Educators

New Member Educators are required to read and submit the Pledge Educator’s Agreement each semester they hold office. This verifies that as the Pledge Educator for your chapter you are responsible for ensuring your chapter uses and abides by a written Pledge Education Program. You are also responsible to ensure that your program adheres to the Fraternity's Risk Management Policy and laws related to the prohibition of hazing. This agreement is due January 15, 2020.

If you have not already done so, please review and electronically submit the New Member Educator's Agreement today. Should you have any questions, contact Director of Education Lauren Leif.

Academy Registration Open for a Limited Time

Undergraduates, Purple Legionnaires, Section Chiefs

The deadline for registration was December 1. However, we will continue to accept registrations on a limited basis. For more information, visit www.phigam.org/Academy. Chapters without at least three attendees are subject to disciplinary action. 

Brothers registered for the Academy will receive additional information in the coming days and weeks leading up to the event.

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Schedule Spring Field Secretary Visits

Officers

You can request when your Field Secretary visits your chapter or colony. Complete the Field Secretary Visit Request Form by December 6 to get 2020 off to an organized start for your chapter and Field Secretary.

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Celebrating at Holiday Parties

Officers, Risk Management Chairmen

As the term begins to wind down, our attention shifts to finals, formals and holiday parties. With these events, it is important that your chapter is represented positively. 

All chapter events, or those which may be considered chapter events, must follow the guidelines in the Fraternity's Risk Management Policy.

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Report Your Fall 2019 Service & Philanthropy

Officers, Philanthropy & Service Chairmen

Please report service hours and philanthropy dollars raised for the fall 2019 semester.

If you need assistance with planning a philanthropy event, or if you are looking for new ideas, review the USO's Philanthropy Event Planning Toolkit or contact Lauren Leif.

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Plan Now: Insurance Billing Coming Soon

Officers, Treasurers

Invoices for liability insurance will be emailed in early February. The charge is based upon the number of brothers and new members. The estimated base rate is $175 per member, including fall 2019 new members and fifth-year seniors. Chapters with a risk management violation for the 2019 calendar year will have a 10% penalty. January 31, 2020 is the deadline for roster changes prior to the billing. To update, log-in www.phigam.org.

Here are instructions to update your roster. Direct questions to Amy Watson at awatson@phigam.org or 859-255-1848 X123.

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Triple A Scholarship Applications

Officers, New Initiates

The deadline for the next cycle of Triple A Scholarships is December 30. Make sure that all your eligible new initiates know to apply prior to this date, or they will have to wait for the next cycle in March. Reminder: Applicants must have at least a 3.2 GPA and be listed as a brother with their initiation invoice paid to be eligible. 

Triple A Scholarship Applications must be submitted online, and any questions may be directed to Duke Murphy.

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© 2016 Phi Gamma Delta

1201 Red Mile Road, P.O. Box 4599
Lexington, Kentucky 40544-4599
phigam@phigam.org  |  859.255.1848

 
 
 

 #1,019 - November 2019

 
 
 
#1,019 - Administrative Edition - 11/1/2019
 

The Friday Letter is a tool for you to use as a chapter leader. It contains important fraternity updates and reminders, as well as tips to help your chapter or colony succeed. You should expect it to arrive the first week of each month. Take a moment to review it and share pertinent details with your fellow officers and chairmen.

 

In This Issue

 - Officers Calendar
 - Academy Registration
 - Advocate for the Greek Life Community
 - Fall Newsletters
 - Behind Happy Faces
 - Winterize Chapter House
 - T-Shirt Designs
 - Updated Grad Relations & Pig Dinner Resources

Officers Calendar

 • 11/1: After elections, submit the Certificate of Election of Officers 
 • 11/1: Dyad Member Experience Survey deadline.
 • 11/15: IRS Form 990 due by 15th of 5th month after end of fiscal year; send copy to IHQ
 • 11/28-29: IHQ office closed for Thanksgiving
 • 12/1: Academy registration deadline
 • 12/1: Deadline for new members to complete Part 2 of GreekLifeEdu
 • 12/2: Spring Field Secretary Visit Request form due
  Report initiates within 30 days of initiation

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2020 Fiji Academy

Undergraduate Members, Purple Legionnaire, Section Chief

Make plans now to join us for Fiji Academy, January 3-5, 2020, in St. Louis, Missouri. 

This is an exceptional opportunity for new officers to learn the necessary information to be successful leaders in their chapters. Each chapter/colony is required to send, and has already been billed for, three attendees. We encourage additional brothers to attend as training tracks are offered for ALL five elected officers, New Member Educators, Recruitment Chairmen and Emerging Leaders (additional attendees will be billed following Academy).

The registration deadline is December 1, 2019.

Full details and registration information can be found at www.phigam.org/Academy.

Apply to Advocate on Behalf of the Fraternity/ Sorority Community

Undergraduate Members

The Fraternity is looking for outstanding campus and chapter leaders to represent Phi Gamma Delta and join other fraternity and sorority leaders in Washington, DC, March 30 - April 2, 2020, to advocate for legislation that is important to the success of Greek organizations across the country.

During the visits, selected students will meet with congressional representatives and advocate to protect the fraternity and sorority experience and students’ rights to freely associate with a single-sex organization, as well as anti-hazing legislation.

Learn more and apply here.

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Graduate Communication Services: Fall Newsletters

President, Corresponding Secretary, Purple Legionnaire, House Corporation President

Chapters that communicate regularly with their graduate brothers typically have higher levels of graduate engagement. Newsletters are a great way to start, and IHQ can design and mail your newsletter at a low cost. For more information or to request a quote, contact Coordinator of Communications Paige Prylinski or visit the Graduate Communication Services page.

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Behind Happy Faces

All Officers

November is Men’s Health Awareness Month. Implementing an event for your chapter is easy using the Behind Happy Faces (BHF) Mental Health Program. These FREE peer-led modules are available to our chapters/colonies using PowerPoints, videos and easy to use facilitation guides.  For more information contact Lauren Leif or visit www.phigam.org/bhf.

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Winterize Chapter House

All Officers, House Corporation

Freezing, water damage and vandalism claims are the most frequently occurring property claims from November through March, with most occurring during the traditional winter break period. A Winter Break Checklist, provided by Holmes Murphy, is available for your use.

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Approving T-Shirt Designs

All Officers

Designs for T-shirts and similar sportswear are submitted by our licensed vendors to the Headquarters for review and approval. Designs that will not be approved include those that refer to or suggest alcohol, are crude or sexually suggestive, or may be regarded as insensitive. Pass the word!

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Updated Graduate Relations & Pig Dinner Resources

Corresponding Secretary, Pig Dinner Chair, Graduate Relations Chair

The Headquarters staff have updated and created new Graduate Relations resources to help you better engage your graduate brothers and keep them connected. Visit the new Graduate Relations and Pig Dinner pages and share with your chairmen. Also, don't forget to register your Pig Dinner and report your attendance.

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© 2016 Phi Gamma Delta

1201 Red Mile Road, P.O. Box 4599
Lexington, Kentucky 40544-4599
phigam@phigam.org  |  859.255.1848

 
 
 

Good News Edition

 #1,031 - September 2020

 
 
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#1,031 - Good News 
 
9/18/2020
 

In This Issue

 • Submit News for the Fall Magazine
 • #JoinTheFight Against Hazing Campaign
 • Good News Video Edition
 • Chapter/Colony Successes
 • Shining Stars

 
Submit News for the Fall Magazine
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Would you like to see your chapter's news in the "On Campus" section of The Phi Gamma Delta magazine?

Submit news and photos to Director of Communications Erica Carlson by Monday, September 21 at 11:59 pm PST to be included in the fall 2020 issue.

Submit News!
 
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#JoinTheFight Against Hazing Campaign
 

The Fraternity's #JoinTheFight Against Hazing social media campaign continues during National Hazing Prevention Week (NHPW), on September 21-25. We need your help to engage as many brothers, new members, parents and friends as possible!

During NHPW, and beyond, we invite you to participate in the following ways:
 • Share/retweet the Fraternity's #JoinTheFight posts on Facebook, Instagram and Twitter.
 • Sign the Pledge to Join the Fight Against Hazing, and ask your brothers/new members to sign the pledge with you.
 • Tell us why you are Joining the Fight against hazing, by posting "I Joined the Fight against hazing, because...(your reason)" on your social media accounts. And don't forget to use the #JoinTheFight hashtag.
 • Educate yourself and your members about the Fraternity's hazing prevention plan and resources at phigam.org/FightHazing.
 • Invite your brothers and friends to participate in the campaign. Anyone can Join the Fight, not just Phi Gams.

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Good News Video: September Highlights

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Chapter/Colony Successes

The Pi Chapter at Allegheny received the Fraternity of the Year Award, which is awarded to the chapter that is making a positive impact on campus and is continuously dedicated to community, scholarship, philanthropy and friendship.

Alpha Psi won Austin Peay's 2020 Wyatt Award, recognizing outstanding school spirit. This is the second consecutive year the Chapter has won this award.

After Chi Iota at Illinois' philanthropy events were canceled, Philanthropy Chairman Joel Peruba (2023) and Michael Purk (2023) decided to create a new March Madness Game Pigeon App virtual fundraiser. Seventy-four brothers participated in the game app and raised over $500 for their chapter house cook, who was affected by the pandemic.

The Mu Chi Chapter received several awards from James Madison's Fraternity & Sorority Life for the 2019-20 academic year. They were awarded Silver for Excellence in Academic Achievement, Gold for Excellence in Member Development and Gold for Excellence in Philanthropy & Service. Most notably, the Chapter won Fraternity of the Year.

Epsilon Lambda at Michigan State made a generous donation of non-perishable food to the Salvation Army in Lansing, Michigan.

After the pandemic hit, the Epsilon Chapter at North Carolina did not know what to do with their remaining dues and gross food costs. The Chapter's executive committee sent an email to members and parents to determine what to do with those costs, and they voted to donate a portion of their refund, $7,254, to the Carolina Student Impact Fund (CSIF). The CSIF supports students who are experiencing unexpected financial hardships due to the pandemic. The Chapter hopes to continue making contribution to the fund in the future.

Brothers from the Pi Sigma Chapter at Pittsburgh held their annual Pitt FIJI Open in July. The 17 graduates and 14 undergraduate brothers who attended the event had a lot of fun while maintaining social distancing. Max Johnson (2020), who played for the Pitt Golf Team, won the event scoring a 76. 

^ Nu Beta at Rutgers created a GoFundMe fundraiser in memory of Alex Marion (2023) (pictured), died on August 16 after battling heart disease. The Chapter decided to raise money for the American Heart Association (AHA) and the Lebanese Red Cross (LRC), which was the first organization Alex wanted to raised money for when he was elected Philanthropy Chairman. Within a few weeks, the Chapter raised over $5,600 for the AHA and LRC.

^ Sigma Eta at Sam Houston was awarded the Outstanding Non-Greek Collaboration Award at the 2020 Annual Pantheon, the SHSU Greek Life Awards Ceremony. They received the award for forming a meaningful connection with SHSU's Diamond Kats. Additionally, Joseph Oviedo (2021) won the Demeter Award, as a leader in service, and David Brooke (2020) won the Athena Award, for outstanding academic excellence.

The Mu Lambda Chapter at South Carolina partnered with the Phi Delta Epsilon International Medical Fraternity to form the Carolina vs. COVID-19 fundraiser, benefiting the Prisma Health Relief Fund (PHRF). All money raised will contribute to purchasing vitally needed hospital equipment needed to protect local healthcare providers. They raised over $1,700 for PHRF.

Brothers from the Alpha Mu Chapter at Texas A&M collected diapers for single mothers who are served by SingleMoms Created4Change Advocacy & Empowerment Center (SM C4C). SM C4C is a nonprofit organization focused on empowering single mothers to thrive emotionally, physically and financially.

^ Chi Eta at Western Kentucky welcomed seven new members (pictured) during the fall 2020 semester.

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Shining Stars

Jalen White (Austin Peay 2020) received the Unsung Hero Award from the University's Office of Fraternity & Sorority Affairs.

Chris Avitabile (Florida 2020) was selected as a member of Florida Blue Key, the oldest and most prestigious leadership honorary in the state of Florida.

Several Iowa brothers have been recognized for their outstanding academic achievement in 2020:
- Riley Roos (2020) won the Treverbaugh Award (highest honor that can be bestowed to a brother of an undergraduate chapter).
- Jon Tseng (2022) received the Amend Award (recognizes the new member of the year).
- Andrew Gastineau (2021), Henry Hammer (2023) &  Ethan Kloster (2023) won the Maher Award (for brothers with the highest GPA).
- Sam Rodeghiero (2020), Sullivan Hartsook (2022), Sam Knoshaug (2022), Sam Mansfield (2022) &  Christian Urice (2020) won the Coulter Award (for brothers with the greatest GPA improvements).

Ben Brown (Kansas 2022) was recently elected Director of Scholarship for the IFC.

Mississippi State brothers Campbell Taylor (2023) and Will Couch (2023) were selected to serve on the 2020-21 Student Association Cabinet as Freshman Council Director of Policy and Freshman Edge Director of Outreach, respectively.

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^ Jose Matute (2021) was elected President of Ohio Wesleyan's student government, making him the first Hispanic president. Jose is a political science and pre-law double major, with an economics minor, and he is a first-generation college student. Jose plans to attend law school after graduating in May. To learn more about Jose, read OWU's article here.

Garrett Wight (Rose-Hulman 2020) received the John A. Logan Award, which is given to one male and one female senior athlete who has achieved the highest GPA while participating in sports. Garrett is a mechanical engineering major with a 3.92 GPA. He also recently accepted a position with Bastian Solutions, working full-time with his summer internship mentor, Nate Richter (Rose-Hulman 2009).

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^ Latham Davies (2022) (left) and Solomon Davis (2022) (right) earned Wabash's Benjamin A. Gilman International Scholarships to study abroad. Latham, a religion major, will study abroad in Rabat, Morocco during summer 2021. Solomon, a religion major and education minor, will travel to Salzburg, Austria during the spring 2021 term.

Sean Dillon (Western Kentucky 2022) was named Outstanding Junior in Information Systems, and he won the Donald Zacharias Fraternity Scholarship.

Ben Kandah (Western Michigan 2021) landed an internship with Ford Motor Company. Ben is an integrated supply management major, and he is a member of the student-run Supply Chain Management Association.

Jesse Zender (Western Ontario 2021) shadowed Mary Ann Yule, CEO of HP Canada, as a part of the CEOx1Day Program. He was one of 20 students selected to shadow CEOs from across Canada.

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© 2016-2020 Phi Gamma Delta

1201 Red Mile Road, P.O. Box 4599
Lexington, Kentucky 40544-4599
phigam@phigam.org  |  859.255.1848

 
 
 

 #1,028 - April 2020

 
 
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#1,028 - Good News 
 
4/17/2020
 

In This Issue

Submit News

Chapter, Colony, Grad Chapter News

Spotlight

Day of Brotherhood

 
Submit News

How is your chapter / colony / graduate chapter adapting to the pandemic? How are your brothers supporting each other?

We want to hear how you are updating service projects, philanthropies, chapter meetings, grad chapter/brotherhood events, etc. And how you are staying connected and supporting one another at this time.

We also want to hear about the brothers who are first responders during the pandemic.

Submit news to be shared on the Fraternity's social media accounts or website.

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Brothers,

We are truly living in unprecedented times, and our brothers are doing their best to adapt to the situation. Instead of reporting our standard "Good News" this month, we want to highlight the chapters, colonies and graduate chapters, which are adapting by updating events and philanthropies and making brotherhood a priority. We also want to highlight brothers who are supporting others, helping those most in need and working on the front lines during this pandemic.

Chapter, Colony & Graduate Chapter News

^ Pi at Allegheny shares why mental health and friendship are important.

Beta Nu at Appalachian State recently held their first online brotherhood event. The Chapter is planning more online events in the future, and they invite graduate brothers to join as well.
The Chapter also partnered with the Delta Zeta Sorority and raised over $700 for FARM Cafe, so they can "Buy Boone Lunch." FARM Cafe is a nonprofit, pay-what-you-can restaurant in Boone, North Carolina.

 
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^ Beta Sigma at Ball State shares a positive message with their members. 

Lambda at DePauw held a T-shirt fundraiser. All the proceeds from their T-shirt sales were donated to the United Way for Putnam County: COVID-19 Relief Fund.

Embry-Riddle's Relay for Life had to be canceled due to the pandemic. However, Brandon Augustin (2020), the Relay for Life student event coordinator, decided (just five days before the event) to change the in-person event into a social media takeover event. The goals of Relay for Life are fundraising and awareness - both of which are easily capable through social media. Brandon spoke with the Relay for Life representative, who approved the social media event, which means his chapter is hosting the first-ever social media Relay for Life. The Chapter raised over $1,000 and awareness for the cause.

Epsilon Iota at Evansville is currently hosting a fundraiser for Easterseals. Easterseals provides services to children and adults with disabilities and/or special needs and supports their families as well. The organization currently needs urgent funding to continue to provide services to families in the greater Evansville, Indiana community.

Upsilon Kappa at Kentucky participated in a Virtual Out of the Darkness Walk (OODW) on April 5. The OODW, which supports the American Foundation for Suicide Prevention, was originally supposed to take place on UK's campus, but was adapted to a virtual event. Brothers participated by walking in their respective neighborhoods, sharing their walks on social media and raising money for the American Foundation of Suicide Prevention. The event was coordinated by Clay Barnett (2020) and Kenyon Ghayoumi (2020)

The Knoxville Graduate Chapter hosted a virtual happy hour on April 9 from 5:00-5:30 pm.

^ The Delta Colony at Loyola New Orleans partnered with Merchose to design and sell a COVID-19 Relief T-shirt. All proceeds from the T-shirt sales will benefit the Frontline Responders Fund, which is helping to provide supplies to the front lines both locally and nationally. T-shirts can be purchased online until April 15.

^ Rho Phi at Rose-Hulman shared ideas to stave off boredom during self-isolation. 
Additionally, several brothers participated in the Fraternity's Recruitment Town Hall on recruitment during the pandemic.

Chi Kappa is participating in West Chester IFC's Call of Duty philanthropy on April 25. For this event, teams of six must pay a $60 fee to play in the Call of Duty tournament. The winning team will win 25% of the pot, and the rest will be donated to COVID-19 First Responders.

Brothers from Epsilon Chi at Wisconsin Eau Claire decided to volunteer at Ruby's Pantry, a local pop-up food pantry, despite the pandemic.

Due to the pandemic, Pi Iota at WPI modified their original Humvee Push philanthropy. Instead, teams competed to raise the most money and submitted a Photoshop image of their team pushing a Humvee. The challenge took place from April 4-11.

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Phi Gam Spotlight
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^ Alex Thatcher (Connecticut 2022) (left) and his EMT partner Sean Swider (right), a member of Phi Kappa Psi at Maryland, are pictured during a break between calls helping fight the COVID-19 pandemic. 

Florida's Chapter President Michael Morin (2020), a member of the Army National Guard, has been called to active duty to assist with a coronavirus testing site.

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^ Brendan Roe (Iowa 2021) is stepping up to be a Bone Marrow donor through Be the Match. Brendan said, "I would have never guessed two years ago, when I signed up with my 30 fraternity brothers at Iowa's Dance Marathon, that I would get the phone call to donate. With starting nursing school in the fall, I couldn't think of any better way to start off a career of helping others than helping someone else that needs it. I ask everyone in a time of the unknown to not forget about others, to remember to give a helping hand and give someone hope. You give hope to a mother, father, daughter, son, child or friends."

Jason Isbell (Memphis 2001) and his wife, Amanda Shires, have been performing live virtual concerts to raise money for MusiCares COVID-19 Relief Fund, which helps musicians and other music industry professionals affected by the pandemic.

Jack Foley (Ohio Wesleyan 2022) set up a private Discord gaming server for all Phi Gams, so brothers and friends can stay connected, while maintaining social distancing. Discord is a free platform, which will allow brothers to voice and text chat with one another while playing video games. For more information or to join there server, click here.

David Horn (Oregon State 2008), the Kappa Omicron Chapter's house dad, recently helped a COVID-19 response team collect over 20,000 pairs of gloves and other useful medical supplies.

Jim Gaffigan (Purdue 1988) and his wife, Jeannie, started a fundraiser to deliver food to New York City hospitals through their nonprofit organization, The Imagine Society.

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^ The Wayne State Chapter shared their gratitude for their Section Chief Ryan McFarland (Ball State 2002), who is a nurse risking his life to help those that are in need during the pandemic.

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^ Mo Ibrahim (Western Michigan 2021), who works at the Bronson Hospital, is helping fight the COVID-19 pandemic.

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Day of Brotherhood


What a difference a month can make. We hope you and your family have adjusted to the current crisis and are staying healthy. Given this unprecedented situation, we have decided to repurpose our planned Giving Day on May 1 to a Day of Brotherhood. We chose to focus on brotherhood because friendship and connecting with your brothers are more important than ever. 

Our goal for the Day of Brotherhood is to encourage brothers and friends to connect and support one another. Throughout the day, we will host several events to foster connection and a variety of educational sessions. We will share updates about the Fraternity and will hold several social media challenges throughout the day. Make sure to follow us on Facebook, Instagram and Twitter to learn more. We even included some activities to get the whole family involved! 

The primary focus of the day is on our brotherhood. However, we know there are brothers and friends of Phi Gam who will still make a donation, and we are very grateful! For those who want to donate, we will identify several areas of need where your donation can help our undergraduate brothers. You will have the opportunity to select which area(s) you want to support.

For more information and updates, visit phigam.org/Brotherhood. If you have any questions, please contact Duke Murphy.

Get Connected to Our Brotherhood on May 1 (10:00 am - 10:00 pm ET)!

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© 2016-2020 Phi Gamma Delta

1201 Red Mile Road, P.O. Box 4599
Lexington, Kentucky 40544-4599
phigam@phigam.org  |  859.255.1848

 
 
 

 #1,025 - February 2020

 
 
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#1,025 - Good News 
 
2/21/2020
 

In This Issue

 • Submit News
 • Good News Video
 • Chapter/Colony Successes
 • Shining Stars
 • Journalism Scholarship
 • Peale Scholarship Grant

Submit News for the Spring 2020 Magazine
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Would you like to see your chapter's news featured in the "On Campus" section of The Phi Gamma Delta magazine?
Submit news by March 9 to be included in the spring 2020 issue.

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Submit News
 
Good News Video Edition: Excellence, Leadership & Service
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Chapter/Colony Successes

Alpha Omicron at Akron assisted with the Chili Open Golf Classic event, sponsored by the Akron Rotary Club, for the 30th consecutive year. The Chapter helped by raising money for the Rotary Club, which provides scholarships for families who would otherwise be unable to afford camp for their children.


^ On January 25, brothers from the Pi Chapter at Allegheny volunteered with the French Creek Valley Conservancy Group for their first "Service Saturday" of the semester. Brothers helped by dismantling and removing tree stands from the surrounding forests.

Beta Nu at Appalachian State hosted their inaugural Kickball for the Kids, a philanthropic kickball tournament. The event raised over $2,500 for the Western Youth Network in Boone, North Carolina.


^ The Delta Colony at Christopher Newport welcomed 11 new members to their Gamma Class.

Chi Alpha brothers volunteered to clean up the community during the annual Martin Luther King Day of Service at Clemson.

On September 28, 35 Chi Iota brothers and new members volunteered with Illinois' Student Ambassadors to help clean up campus. In October, the Chapter hosted the Fiji Fall Fest. The Chapter raised $5,000 for the USO, and 18 sorority teams participated in the event.
Additionally, the Chapter hosted the 34th Annual Tom Jump Memorial Fiji Open at the Carriage Greens golf course in August. The event consisted of an afternoon of golf, followed by pizza and brothers. There were 70 brothers (from the classes of 1969-2021) in attendance, including 42 graduate and 16 undergraduate golfers.


^ On February 8, the Zeta Chapter at Indiana University attended the Indiana FIJI State Day with the other eight Phi Gam chapters in the state of Indiana. During the event, Zeta received multiple awards, including the Beta Cup, as the most outstanding chapter for the second consecutive year, and they received the Most Outstanding Recruitment, Community Service and Campus Involvement awards.
The Chapter also won several awards at the University's Greek Assessment & Awards Program. They won the Chapter of Excellence Award (the most prestigious award), the Chapter Alumni Relations Award and the Chapter Civic Engagement Award.

Brothers from the Gamma Deuteron Chapter at Knox set a goal to raise $1,200 for the St. Baldrick's Foundation. Not only did the Chapter exceed their goal by raising over $3,300, brothers also shaved their heads to fully participate in the fundraiser.

On January 26, brothers from the Delta Colony at Loyola volunteered at the Youth Run NOLA in Joe Brown Park.

The Sigma Mu Chapter received the Excellence in Leadership Award at Mississippi State's Ritter Awards for Greek Life.

Psi Mu at Missouri State initiated 28 brothers during the spring 2020 semester.

Lambda Nu at Nebraska received three PRSA Nebraska 2019 Paper Anvil Awards. The Chapter's recruitment campaign received the Award of Excellence: Brand Management and Award of Merit: Community Relations, and their membership and awareness video received the Award of Excellence: Video.

In January, Omega Deuteron at Old Dominion welcomed 15 men to the Xi New Member Class.


^ Kappa Omicron at Oregon State went to Devils Lake, Oregon for their January 2020 Brotherhood Retreat.

Mu Lambda at South Carolina was named 2019 IFC Chapter of the Year by the Fraternity/Sorority Life Office.


^ On September 30, Delta Mu at Wayne State hosted the FIJI Petting Zoo philanthropy event to raise money for the Michigan Humane Society (MHS). The petting zoo included sheep, alpaca, ducks, a mini cow, etc. The Chapter collected donations and sold chips and water and food cups to feed the animals to raise money for the MHS.

Chi Eta at Western Kentucky was #1 in grades for the fall 2019 semester.

On January 25, Kappa Mu brothers participated in Western Michigan's Futsal Tournament, raising over $400 for the Aspiras Foundation. Aspiras is a nonprofit organization that uses soccer as a tool to raise awareness, educate and empower communities in the Dominican Republic.
The Chapter also hosted Rent-a-FIJI, raising over $3,500 for the Bronson Children's Hospital in February.

Throughout the fall 2019 semester, Mu Chapter brothers volunteered by working the concession stands at Wisconsin hockey games every week. By volunteering at these events, the Chapter was able to collect the concession stand proceeds. The Chapter used the proceeds to start Meads Scholarship, named after Michael Meads, who passed away last year. The goal of the scholarship is to help people in Michael's hometown pay for their college expenses and to reward a Mu brother who excels in scholarship and philanthropy.

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Shining Stars

Justin Marks (Appalachian State 2021) received the 2019 Community Impact Award from the University. Justin received this award for his dedication to community service. He led efforts to promote active citizenship and community service in Boone, North Carolina by creating the Active Citizens of Appalachia, and he helped educate and empower others to support the Free Tibet Movement. Justin also serves his chapter as Philanthropy Chairman.

Spencer Helsing (Embry-Riddle 2021) is spending the spring 2020 semester abroad in Prishtin, Kosovo. Spencer is a Homeland Security major and a member of the University's Emergency Response Team.

At the Indiana FIJI State Day, Holden Jastremski (Indiana 2020) was named Most Outstanding Member.

Chris Johnson (Indiana 2020) was named Chapter President of the Year at the University's Greek Assessment & Awards Program.

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^ During Mississippi State's Ritter Awards for Greek Life, former Chapter President Seth Male (2020) was elected to the Greek Hall of Fame.
Pictured (L-R): Micah Tanner (2023), Seth Male, Easton Sheffield (2021) and Patrick Koch (2023).

Jacob Heath was selected as one of Montevallo's 2020 Orientation Leaders.

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^ Old Dominion brothers Mimo Daniel (2021), Wolf Kerat (2019) and John Eldredge (2020) volunteered with the Vets on Track Foundation, helping furnish the homes of veterans in need.

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^ On January 25-26, six Western Michigan brothers in the Sports Business Association attended a front office workshop with the Chicago Cubs.
Pictured (L-R): Trevor Wheeler (2021), Ben Lemanski (2022), Sean Murray (2022), Brady Brown (2021), Jake Parillo (2023) and Travis Leonardi (2021).

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Journalism Scholarship

Applications for the Speckman Journalism Scholarship are available from the Phi Gamma Delta Educational Foundation. The scholarship is open to undergraduate journalism majors (including seniors) who write by-lined general interest, editorial page, op-ed page columns or sports columns. Movie reviews and other specialized columns are not eligible. Applicants must submit three writing samples, and the deadline to apply is March 22.

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Peale Scholarship Grant

Honoring Norman Vincent Peale (Ohio Wesleyan 1920)

One of Phi Gamma Delta's most beloved and well-known brothers, Norman Vincent Peale (Ohio Wesleyan 1920), made a tremendous impact on the lives of millions of people and Phi Gams with his devotion to God and his service to mankind. To honor his contributions to the world, the Foundation will be awarding scholarship grants for brothers choosing careers in the ministry. 
 • Scholarships for Phi Gams attending seminary
 • Scholarships for Phi Gam ministers to earn continuing education

To request an application, contact Ben Robinson.

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© 2016-2020 Phi Gamma Delta

1201 Red Mile Road, P.O. Box 4599
Lexington, Kentucky 40544-4599
phigam@phigam.org  |  859.255.1848

 
 
 

 #1,022 - December 2019

 
 
Banner Image
 
#1,022 - Good News 
 
12/20/2019
 

In This Issue

 - Submit News
 - Chapter/Colony Successes
 - Shining Stars

Submit News
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Would you like to see your chapter's news in the On Campus section of The Phi Gamma Delta magazine? Submit news to be included in the spring 2020 magazine.

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Chapter/Colony Successes

The Phi Alpha Chapter partnered with Arkansas' IFC fraternities to support the local Police Department after one of their police officers was killed. All 14 fraternities provided breakfasts and dinners to local law enforcement, displayed banners on their houses and demonstrated other acts of kindness for a whole week to support law enforcement.

Alpha Psi at Austin Peay welcomed eight new members during the fall 2019 semester.

The Kappa Chapter at Baylor initiated seven men from their fall 2019 new member class.

 
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^ In November, Beta Psi at Boise State was awarded Chapter of the Year for the second consecutive year. The Chapter also won the Intellectual Development, Leadership Development, Brotherhood Excellence and Ritual Integration awards. 
Additionally, the Chapter initiated their largest class, with 30 men.

^ Omega Chi at Chapman participated in the C.A.R.E.S. (Creating A Rape-Free Environment for Students) Clothesline Project event on November 13. The Chapter participated by setting up the event. They helped hang over 800 T-shirts (which were created by students, faculty and staff) on clothes lines throughout campus.

From November 11-15, Mu Beta at Coastal Carolina hosted a philanthropy week to raise money for the USO. Throughout the week, the Chapter held several events, including a sand volleyball tournament, a donut sale and a basketball tournament.

The Kappa Nu Chapter won Cornell's Outstanding Commitment to Leadership & Accountability Award - Interfraternity Council at the Sorority & Fraternity 2019 Award Ceremony.

Pi Nu at East Carolina hosted their 5th Annual Phi Gam Day Jam, raising $2,500 for the Beau Stanley (2022) Scholarship. The University started the scholarship after Beau passed away from a fatal car accident.

During Thanksgiving break, Mu Deuteron at Iowa volunteered at Feed My Starving Children by preparing and packing meals that were delivered to those in need.

On November 17, Iota Pi at IUPUI initiated 22 new brothers into the Chapter.

Beta Mu at Johns Hopkins raised over $2,000 for the USO through their annual PUSH event, where teams of eight pushed a 5,000 Lbs. Humvee.

On November 1, Phi Upsilon at North Alabama sold hot chocolate for $1 to raise money for the USO.

^ Omega Deuteron at Old Dominion initiated 12 brothers from their fall 2019 Nu Class.

^ On December 7-8, Lambda Iota at Purdue helped Habitat for Humanity with another project as a part of their partnership. Brothers helped by clearing the remains of a previous structure so two new homes can be built for families in the program.

Tau Deuteron at Texas hosted a Parent's Weekend at the chapter house on November 9-10.

Chi Eta at Western Kentucky participated in Alpha Omicron Pi Sorority's Striking Out Arthritis, a bowling tournament that raises money for the Arthritis Foundation.

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Shining Stars

Connor Johnson (Boise State 2020) won the University's Fraternity Man of the Year award. Connor is the IFC President and was the former Recording Secretary for his chapter.


Rose-Hulman brothers Corey Vincent (2020) and Garrett Wight (2020) have been selected to the NCAA Division III Academic All-District VII Football Team. Both will advance to the Academic All-American ballot with the national team scheduled for release on December 11.

Additionally, Garrett earned his third career CoSIDA Academic All-American award.


Garrett Edmonds (Western Kentucky 2021) was elected IFC VP of Recruitment.


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© 2016 Phi Gamma Delta

1201 Red Mile Road, P.O. Box 4599
Lexington, Kentucky 40544-4599
phigam@phigam.org  |  859.255.1848

 
 
 

 #1,020 - November 2019

 
 
Banner Image
 
#1,020 - Good News 
 
11/26/2019
 

In This Issue

2020 Fiji Academy

Submit News

Good News Video: Fall Highlights

Chapter/Colony Successes

Shining Stars

 
Register for the 2020 Fiji Academy
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The 2020 Fiji Academy will be held January 3-5, 2020 in St. Louis, MO.

This is an exceptional opportunity for new officers to learn the necessary information to be successful leaders in their chapters. Each chapter/colony is required to send (and has already been billed for) three attendees. Additional brothers are encouraged to attend with educational tracks offered for all five elected officers, Recruitment Chairmen, New Member Educators and emerging leaders (additions will be billed following Academy).

Click the link below for more information or to register now. The registration deadline is December 1

Register for Academy
 
Submit News

Would you like to see your chapter's/colony's news featured in the "On Campus" section of magazine or Good News Friday Letter?

Submit news and photos for inclusion in the spring 2020 issue of The Phi Gamma Delta magazine or upcoming edition of The Friday Letter

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Good News Video: Fall Highlights


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Chapter/Colony Successes

In September, Alpha Omicron at Akron hosted their 4th annual Puppy Party, raising over $1,000 for One of a Kind Pets, Akron, Ohio's only no-kill animal shelter.

The Pi Chapter at Allegheny held their annual Blood Drive for the American Red Cross, and 39 people made blood donations.

The Kappa Chapter at Baylor hosted their 16th annual Fiji Fright Night philanthropic event. Fright Night is a haunted house style experience that benefits the USO.

Beta Psi at Boise State donated seven pumpkins to the children at the Boise State Children's Center.

^ In October, Chi Rho at California of PA brothers helped clean up a church in the local community.

Omega Phi at Central Florida volunteered with Fleet-Farming Orlando by planting crops for an impoverished neighborhood so they would have organic food to eat.

The Delta Colony at Christopher Newport welcomed 20 new members this fall.

On October 5, Delta Iota at Drake brothers participated in a NAMIWalk. The walk raises money and awareness for NAMI (National Alliance on Mental Illness).

Mu Iota at Idaho had a successful 2018-19 school year. The Chapter was 2nd in grades among campus fraternities, and they won the intramural championship. They also received the Most Outstanding Campus Involvement Award at the University's Greek Life Awards.

On April 28, brothers from the Kappa Upsilon Colony at Kent State hosted their first Not for College Days Alone Dinner.

This year, Upsilon Kappa at Kentucky acquired a new chapter house. It houses 29 brothers and is located across the street from the University's library. The Chapter also held their Pig Dinner in the fall for the first time. This allowed for a record number of 40 graduate brothers in attendance.

^ On September 26, Gamma Deuteron at Knox College participated in Fresh Day Check, an event that educates students about mental health. Brothers tabled for Nine Out of Ten, an organization that teaches college students how to recognize the warning signs of suicide and take action. The Chapter was proud to pledge to be the nine out of 10 to help the ONE out of 10 college students who is struggling and contemplating suicide.

During the spring 2019 semester, Alpha Phi at Michigan teamed up with the Alpha Chi Omega Sorority for their event, Walk a Mile. Brothers walked a mile in high heels to stand against domestic violence and abuse.

Sigma Mu at Mississippi State welcomed 44 new members this fall.

Psi Mu at Missouri State won the IFC flag football championship, beating the Sigma Pi Fraternity 13-12.

^ Brothers from the Nu Eta Chapter at Northeastern won the 2019 Greek Sing competition with the sisters of the Sigma Delta Tau Sorority. Greek Sing is an annual competition, where each fraternity and sorority pair up to create a 6-minute choreographed dance.
The Chapter also participated in the University's annual Relay For Life and raised $12,230 collectively.

Omega Nu at Ohio Northern welcomed 10 new members during the fall 2019 semester.

This fall, Theta Deuteron at Ohio Wesleyan participated in and won Delta Gamma Sorority's Anchor Bowl, a flag football philanthropy event. Brothers also volunteered at local food banks and at Big Brothers Big Sisters throughout the semester.
Kappa Omicron at Oregon State hosted their annual Haunted House to raise funds for the children of Jackson Street Youth Shelter (JSYS). The theme was asylum, so the Chapter converted their entire house into a haunted asylum. Tickets were sold for $5, and all the proceeds were donated to JSYS.

Lambda Iota at Purdue introduced a new program called Live 2020, which saw success at the Zeta Chapter at Indiana. As a part of this program, every Lambda Iota brother will participate in the 4-Point Program, a leadership development and accountability program designed to help students maximize their performance in school, in the chapter, on campus and in their career. Each semester, brothers will be evaluated on a scale of 0-20 points to measure their achievements in those four key areas, and brothers with strong scores will have the opportunity to earn monetary rewards. Brothers who underperform will be required to develop a remediation plan to get back on track to all-around success.

Kappa Tau at Tennessee paired with Best Buddies during Homecoming week. Brothers and Best Buddies members played a basketball tournament on Monday, had a Halloween party on Tuesday and competed in a dance competition on Thursday.

The Theta Tau Chapter at Tennessee Tech was named All Sports Champions for the 2018-19 intramural season. 

Brothers from the Sigma Upsilon Colony volunteered over 140 hours at Texas State’s Bobcat Build by distributing tools to other volunteers. Bobcat Build is an annual community service event held each spring to help local families in the San Marcos, Texas area. It is the largest one-day community service project in the state of Texas. Volunteers completed various service projects such as landscaping, painting and cleaning up residents' homes, schools, parks or churches. This was the third consecutive year the Colony assisted with the event.

This month, Omicron at Virginia once again partnered with Rho Alpha at Virginia Tech for their annual FIJI Run, which supports the Jimmy V Foundation for Cancer Research. For this year's run, brothers from each chapter ran 159-miles, relay-style, from Blacksburg to Charlottesville for the Commonwealth Clash (Virginia vs. Virginia Tech) football game. To help fundraise for the event, the Omicron Chapter teamed up with Tread Happy and LuluLemon for a workout class and fundraiser on September 19. The event raised hundreds of dollars for cancer research.

^ Bike4Alz, the Chi Eta Chapter's philanthropy, won Western Kentucky's inaugural Outstanding Student Excellence Philanthropy Award. Bike4Alz is an annual cross-country bike ride that raises money and awareness for Alzheimer's research.

Kappa Mu at Western Michigan welcomed 16 new members during the fall 2019 semester.

On September 4, Pi Iota at WPI hosted Dunk a Fiji, a dunk tank philanthropy supporting ALS research. For $1, participants got the chance to throw a softball at the target with the hopes of dunking one of the brothers. The event raised $3,230, which was donated to the ALSE Therapy Development Institute. The Chapter held another philanthropy event for the USO on September 11. Brothers sold yellow ribbons throughout the day and raised $292.

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Shining Stars
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^ Allegheny brothers Zachary Andrews (2020), Clayton Hornberger (2020) Devin Spitalny (2020) and Conner Mastalerz ran in the Pittsburgh Tough Mudder 5K on September 8.


During Hanover's Pig Dinner, the Chapter named Brayden Imel (2020) Brother of the Year.


Mack Transit (Kettering A 2021) received a grant from Kettering University's Entrepreneurial Society for his product, Red Reading, a USB charged red reading light. Mack saw a need for a red-light reading lamp, because most reading lights use blue light, which is known to disrupt the body's circadian rhythm and suppresses melatonin production. For more info, visit redreading.com.

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^ Over summer break, Sam Miller (Ohio Wesleyan 2020) went to Houston to assist Dr. Herbert DuPont, an OWU alumnus, with research. They studied probiotics and their effects on treating a bacterium called C. diff, which is the leading cause of hospital and antibiotic associated diarrhea worldwide. They are in the process of getting the research published.


In October, Duncan Copeland (Ohio Wesleyan 2020) attended the College Ethics Symposium at Hilton Head, South Carolina with three other OWU students to represent the University.


On September 30, Garrett Wight (Rose-Hulman 2020) and Brett Tuttle (Rose-Hulman 2022) were named the Heartland Collegiate Athletic Conference Offensive Player of the Week and Special Teams Player of the Week, respectively. Additionally, Garrett and Brett have been on the Dean's List every quarter during their undergraduate career.


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© 2016 Phi Gamma Delta

1201 Red Mile Road, P.O. Box 4599
Lexington, Kentucky 40544-4599
phigam@phigam.org  |  859.255.1848

 
 
 

Beginning of the Year Reminders

 
 
Beginning of the Year Reminders: 2020-21 Academic Year
 
 

In This Issue

 - Amendments of Law By the Ekklesia
 - Amendment to the Risk Management Policy
 - Anti-Fraternity Activism
 - Fall Support Model
 - Chapter Expectations
 - Review Pertinent Policies
 - Emergency Response Tips & Resources
 - Roster Updates & Mandatory Fees
 - President & New Member Educator Agreements
 - IHQ Support

 

Brothers,

Welcome back! We hope you and your families have stayed safe and healthy through everything 2020 has brought your way. As I am sure you have heard many times, the spring and summer have been unpredictable and unprecedented. We want to thank you for participating and engaging in programming we provided during this time, particularly the 172nd Ekklesia, The Summit Series, Day of Brotherhood, Pig Dinners and more. Many will soon start the fall term, and we want to give you a complete update on all matters of the Fraternity – billing updates, chapter support, new member education and more. 

Please read this message in its entirety and reach out directly to us if you have any questions or concerns. Thank you again for all the work this summer, our brotherhood is stronger because of your commitment to each other.

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Amendments to Fraternity Law By the 172nd Ekklesia

The 172nd Ekklesia, conducted virtually, approved several amendments to the Fraternity’s Bylaws and Constitution. This memo includes details of the approved amendments and instructions regarding updating current copies of the Bylaws and Constitution.

The Laws of the Fraternity are for brothers only. The same is true of the memo summarizing amendments passed by the Ekklesia. You must log-in to the website to access the above-mentioned memo. A forgotten password link is available if you do not readily know your username and/or password.

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Amendment to the Fraternity's Risk Management Policy

The Archons recently amended the Fraternity’s Risk Management Policy to add:
All chapters, colonies, brothers and new members should adhere to the guidelines and regulations set forth by their college/university, local governmental and state/provincial authorities regarding public health. This includes, but is not limited to, COVID-19 pandemic guidelines and regulations related to group gatherings, social distancing, use of personal protective equipment and adherence to quarantine orders. 

It is the Fraternity’s expectation that all brothers, new members, chapters and colonies comply with all local guidelines and regulations related to COVID-19. Those chapters and colonies that do not may be subject to disciplinary action by the Fraternity for violation of the Risk Management Policy. Those brothers and new members that do not are expected to be held accountable by the chapter or colony.

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Abolish Greek Life Accounts & Anti-Fraternity Activism

We continue to see more social media accounts that are soliciting and posting anonymous reports of sexual misconduct as well as acts of racism, intolerance and homophobia. Most accounts are institution specific and not specifically targeting fraternities or sororities. However, individuals and related organizations are being named. In some instances, this has also led to local activism and calls to abolish fraternities and sororities. IHQ has worked closely with over 30 chapters that have experienced this kind of account/activism on their campus. As the term is beginning, we want you to be aware of our protocol and talking points on this matter. Should you become aware of this activity on your campus, reach out to Helen Lahrman or call 859-255-1848 ext. 115.

Talking points are listed below:
 • All stakeholders should collaborate on improving campus culture while also respecting the desire of students to form lawful associations that align with core institutional values.
 • Any call to remove fraternities and sororities from a college campus may calm current unrest but will fall short of truly dealing with campus-wide cultural challenges.
 •  We are committed to diversity and inclusion and [organization] does not accept the false binary choice between disbanding or perpetuating harm.
 •  Abolishing fraternities and sororities is a short-sighted decision that will rob future students of the opportunity to be part of organizations that promote personal development and healthy, lifelong relationships.
 • We support and will stand up for the rights of college students who seek to form lawful, positive, enriching fraternal bonds in organizations that meet their developmental needs.
 • Interfraternity Councils do not have the authority to abolish a community, disband a chapter, cancel recruitment, or limit chapter operations.
 • Our chapter at [college/university] will continue to stand for [values/mission] and treat all members of our campus community with dignity and respect.

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Fall Fraternity Support Model

As a result of state and local guidance in Kentucky, as well as across the country, Field Secretaries and other staff will not be conducting normal travel and in-person chapter visits. Instead, Field Secretaries will conduct several virtual check-ins with their chapters on a more frequent and consistent basis. Plans are as follows: 
 • Virtual meetings at a frequency and on a schedule to be determined by the Field Secretary and the Chapter President
 • Submit Chapter Progress Report forms
 • Goal setting and tracking with the Field Secretary

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Fraternity Expectations for Chapters

COVID-19 Guidance:
 • Strictly adhere to all college/university, local and/or state/provincial COVID-19 guidance and regulations, including those regarding social events and in-person gatherings
 • Adhere to all expectations set by your house corporation related to the use of and living in the chapter house
 • Avoid social gatherings, whether formal or informal, that do not comply with social distancing, mask use and/or group gathering guidelines and regulations

Recruitment:
 • Utilize available resources
 • Consistent and frequent updating of ChapterBuilder
 • Follow local, state, federal COVID guidelines for gatherings/events
 • Complete new member reporting form on time
 • Adhere to new member education timelines/due dates

Brotherhood:
 • Follow local, state, federal COVID guidelines for gatherings/events
 • Focus on preserving and growing brotherhood/relationships

Scholarship:
 • Advice for Academic Success in Online Courses
 • Ensuring Academic Excellence During COVID-19
 • Design chapter-specific scholarship plan for virtual/hybrid classes

New Member Education & Initiation:
 • Contact Lauren Leif for questions about New Member Education and Andrew Depew for questions about GreekLifeEDU for new members
 • Pursuant to authority granted by the 172nd Ekklesia, the Archons have provided all chapters relief from strict adherence to the Bylaws requiring pledging and initiation ceremonies. Broad guidance will soon be provided to conduct these ceremonies in modified formats and based upon local COVID-19 guidance. In the meantime, contact Bryan Hartzell or Joe Roth for guidance on Initiation and Ritual

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Review Pertinent Policies with Your Chapter

As chapter officers, it is your responsibility to educate all brothers in your chapter on the Fraternity's Risk ManagementHazing and Alcohol-Free Housing policies. Review these policies during your first meeting of the term. We suggest the following:
 • Invite your Purple Legionnaire and/or other graduate brothers to participate in (or lead) the discussion with questions or for suggestions.
 •  Provide a copy of the policy to each brother.
 •  Briefly explain each item of the policy and each member’s related responsibilities.
 • Review the Responsible Action Protocol.
 • Review Phi Gamma Delta's Stance on Hazing and New Member's Bill of Rights, and address any concerns in the New Member Education program. 

Additional resources, including the Fraternity's Social Event Planning Guide and other event planning resources, are available on the Education Resources page. Contact Todd Rotgers, Assistant Executive Director, or your Field Secretary with questions or suggestions.

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Emergency Response Tips & Resources

Often, one of the most damaging aspects of serious incidents can be poor responses. Chapters are suspended and individual members find themselves in court. To prepare for the possibility of a crisis, you must review the Emergency Response Tips and Incident Management Tips with your chapter every semester and as part of the New Member Education program.

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Roster Update & Mandatory Fees

Invoices for membership dues will be sent to chapters the week of September 21. Please have your chapter roster updated by Friday, September 18. Here are instructions for updating your roster through the Fraternity’s website. Be sure all information is submitted for changes to be approved. If you have any questions, email Amy Watson or call 859-255-1848 ext. 123.

Payment Options for Fall 2020:
 1. Pay in full by October 15: Subtract 10% from total bill (pay 90% of the total). OR
 2. Pay in three equal installments: Payments are due October 15, November 15, and December 15. The first payment must be received by October 15, and finance charges will begin to accrue for any unpaid balances after December 15.

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Chapter President's & New Member's Educator Agreements

Chapter Presidents are required to complete an online course focusing on risk management, and New Member Educators are required to complete an online course focusing on hazing prevention prior to completing these agreements. The agreements are integrated into the course and will be signed at the completion of the course. 

The Chapter President's Agreement is due October 1, and the New Member Educator’s agreement is due September 1 or prior to the start of new member education. 

The course is in the Fraternity’s Learning Management System (LMS). You can access the LMS here. You need to be logged into the Fraternity’s website to access the courses. If you are having technical difficulties contact Andrew Depew, Coordinator of Educational Programs & Online Learning.

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IHQ Is Here to Support You

Field Secretaries should be chapters’ first line of contact at the International Headquarters and each Field Secretary has reached out and introduced himself to each of his chapters. The following staff members can be contacted for specific concerns:
 • Helen Lahrman, Senior Director of Chapter Support: AFHE, Risk Management/conduct concerns.
 • Bryan Hartzell, Director of Chapter Services: Higher level chapter concerns, FS applications.
 • Joe Roth, Director of Chapter Development: Colonies (new chapters).
 • Dionysis Protopapadakis, Director of Graduate Engagement: Graduate and housing concerns.
 • Lauren Leif, Director of Education: Scholarship, New Member Education.
 • Andrew Depew, Coordinator of Online Learning and Educational Programs: GreekLifeEDU, Health & Safety Programs.
 • Amy Watson, Director of Membership and Operations: Finances, roster changes.

To see a full list of IHQ staff responsibilities and contact information, click here.

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This year is going to take a village, as well as flexibility and willingness to adapt to frequent changes. We believe in each of you to make the right choices and to lead courageously. We know normalcy is what we all want - trust us - we have spent hours thinking about how we make this happen for each of you. Normal will not happen unless each of us takes ownership of our personal responsibility in the fight against the spread of COVID-19.

Simply put, we need you to exhibit Courageous Leadership - to do what is right and perhaps not what is popular. 

Thank you,

Undergraduate Services Team

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© 2016-2020 Phi Gamma Delta

1201 Red Mile Road, P.O. Box 4599
Lexington, Kentucky 40544-4599
phigam@phigam.org  |  859.255.1848

 
 

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