Graduate Communication Services

Did you know chapters who communicate regularly with their graduate brother operate more efficiently and have a higher number of graduate volunteers and donor? At the International Headquarters, our goal is to help all chapters communicate with their graduate brothers, so we have provided chapters with inexpensive, hassle-free communication services. 

Services Offered:

Mailings & Printed Projects

 Newsletters

Our newsletter mailing services includes layout/design, proofreading to ensure your chapter looks its best, printing and mailing. Simply tell us the number of pages and submit all of the article text and photos, and we will do the rest.

If you already designed your newsletter, we can still print and mail your newsletter so you can take advantage of our discounted bulk mail postage rates. 

Newsletter Guidelines & Content Ideas

Click here to learn more about mailing costs and to request a quote.

 

 Pig Dinner Invitations

IHQ will help you design, print and mail Pig Dinner invitations. Simply send us the event details, and we will do the rest! We have several design templates you may choose from, or you may use your own designs.

Invitation options:

  • 1 page invitation (optional inserts: detached RSVP card, return envelope)
  • 1 page invitation with an attached RSVP card (optional insert: return envelope)
  • Postcard invitation (cardstock, 8.5" x 5.5" or 4.25" x 5.5")

We also offer save the date postcards or emails. 

Click here to learn more about mailing costs and to request a quote.

 

 Postcards

IHQ will design, print and mail postcards to your specified audience.

  • Types: save the date, invitations, announcements, holiday cards, etc.
  • Paper: heavy cardstock
  • Size: 1/2 page (8.5"x 5.5") or 1/4 page (4.25" x 5.5")
  • Postage: there is a minimum requirement of 300 pieces to use our discounted bulk mail postage; 1/4 page postcards are cheaper to mail using standard, first-class postage

Click here to learn more about mailing costs and to request a quote.

 

 Pig Dinner Programs

IHQ will create custom Pig Dinner programs for your event. Simply send us the program details, and we will design and print the programs and ship them to you via UPS.

You may also order blank Pig Dinner programs, so you can print the details yourself.

Click here to learn more about mailing costs and to request a quote.

 

 Letters

All letters include proof reading to ensure your chapter looks its best.

Letter Options:

  • Types: fundraising, general, thank you notes, etc.
  • Letterhead: you may use Phi Gamma Delta letterhead, or we can create custom letterhead for you.
  • Inserts: reply cards, return envelopes, etc. 

Click here to learn more about mailing costs and to request a quote.

 

 Other Projects

Additional mailing and printed projects include, but are not limited to:

  • Holiday cards
  • Thank you notes
  • Custom stationary and envelopes
  • Chartering invitations
  • Homecoming invitations

Click here to learn more about mailing costs and to request a quote.

 

Pricing: 

Mailings and printed projects are priced according to mailing type, audience, paper, B&W/color ink, postage preference, etc. We use discounted bulk mail postage for all mailings, unless requested otherwise. While bulk mail postage is half the cost of standard postage, it has a longer delivery time: up to 10 business days. Please plan accordingly.
Note: There is a minimum requirement of 200 pieces to use bulk mail postage.

Request a Quote

Please email Mike McDonald, Coordinator of Communications, if you have any questions.

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Other Services

 Online Event Registration

This service may be used for Pig Dinners, graduate chapter events, fraternity events and merchandise orders. The service includes: 

  • Customizable online event registration webpage, which allows brothers to register/pay with a credit card.
  • Wepage to view and search for brothers currently registered for the event.
  • Registration sales are temporarily deposited into an account at IHQ. You may request these funds at any time, but please allow 5 business days for processing.
  • You will receive monthly donation summaries and account statements. You may also request a list of registrants at any time.
  • Cost: We charge a 6% service fee on the total registration sales. This fee is automatically collected at the end of the month. 

Request this service

 

 Email Communications

HTML formatted email communications sent to through the Fraternity's website and database. 

Cost:

  • Simple messages, invitations or save the dates = $25
  • E-Newsletters = $150-250 (depending on the length of the newsletter)

To request an email communication please contact Mike McDonald.

 

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Discount Packages

Mailing Package

10% discount on 2 mailings of your choice

Mailing options: newsletter, pig dinner invitation, save the date postcard, letter, pig dinner programs, fundraising letter, etc

Examples of ways to use this package:
  • Pig Dinner: Save the date postcards and Pig Dinner Invitations
  • Newsletters: fall and spring semester newsletters
  • Upcoming fundraising campaign: Newsletter and fundraising letter

Click here to learn more about mailing costs and to request a quote.

Mailing Package Agreement

Pig Dinner Package

10% discount on Pig Dinner invitations
10% discount on Pig Dinner programs
Optional: Save the Dates (choose one)
  • FREE Save the Date email message
  • 10% discount on mailed Save the Date postcards

Click here to learn more about mailing costs and to request a quote. 

Pig Dinner Package Agreement

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